Navigating the Cloud: Insights on the Top Business VoIP and Phone Systems for SaaS Companies Market research shows a growing trend among SaaS companies favoring flexible, scalable communication tools, with brands like RingCentral and Zoom Phone consistently receiving praise in user reviews. Comparative analysis of product specs indicates that while features like video conferencing and integration capabilities are often highlighted, many users frequently report that ease of use and customer support are what truly make a difference. Interestingly, industry reports suggest that a significant portion of users—around 67%—value seamless integration with existing tools, making it a key consideration when choosing a VoIP system. Data indicates that price points can vary widely; for instance, services like Grasshopper cater to startups with budget-friendly options starting around $29 per month, while larger enterprises may lean toward more comprehensive packages from providers like Vonage, which often exceed $50 monthly. In the realm of performance, customer feedback trends indicate that reliability and call quality are non-negotiable—after all, nobody wants to sound like they’re talking through a tin can during an important client call. A funny observation in the data?Navigating the Cloud: Insights on the Top Business VoIP and Phone Systems for SaaS Companies Market research shows a growing trend among SaaS companies favoring flexible, scalable communication tools, with brands like RingCentral and Zoom Phone consistently receiving praise in user reviews.Navigating the Cloud: Insights on the Top Business VoIP and Phone Systems for SaaS Companies Market research shows a growing trend among SaaS companies favoring flexible, scalable communication tools, with brands like RingCentral and Zoom Phone consistently receiving praise in user reviews. Comparative analysis of product specs indicates that while features like video conferencing and integration capabilities are often highlighted, many users frequently report that ease of use and customer support are what truly make a difference. Interestingly, industry reports suggest that a significant portion of users—around 67%—value seamless integration with existing tools, making it a key consideration when choosing a VoIP system. Data indicates that price points can vary widely; for instance, services like Grasshopper cater to startups with budget-friendly options starting around $29 per month, while larger enterprises may lean toward more comprehensive packages from providers like Vonage, which often exceed $50 monthly. In the realm of performance, customer feedback trends indicate that reliability and call quality are non-negotiable—after all, nobody wants to sound like they’re talking through a tin can during an important client call. A funny observation in the data? Users sometimes joke that choosing a VoIP provider can feel like dating—finding the right match often involves trial and error! This is especially true as companies navigate different lifestyles and communication needs; what works for a fast-paced tech startup might not suit a more traditional firm. Overall, research suggests that while flashy features may catch the eye, the real winners in the VoIP space are those that provide dependable service and strong customer support.
VoIPstudio is a business phone system that caters specifically to SaaS companies. It offers scalable call center capabilities at small business prices, allowing businesses to replace their PBX systems, prepare for AI integration, and streamline communication processes.
VoIPstudio is a business phone system that caters specifically to SaaS companies. It offers scalable call center capabilities at small business prices, allowing businesses to replace their PBX systems, prepare for AI integration, and streamline communication processes.
COST-EFFECTIVE
RELIABLE CONNECTIVITY
Best for teams that are
Businesses needing a global presence with numbers in 70+ countries.
Technical teams wanting a customizable, low-cost VoIP solution.
Skip if
Users expecting a modern, polished mobile app experience.
Teams needing built-in video conferencing and collaboration tools.
Expert Take
Our analysis shows VoIPstudio stands out for its exceptional transparency and reliability in the SMB space. Unlike many competitors, it offers a financially backed 99.999% uptime SLA and a flexible pay-as-you-go model without locking users into contracts. Research indicates that while the interface may feel utilitarian, the depth of features—including the new AI-powered CX tools—provides enterprise-grade capabilities at a highly accessible price point.
Pros
99.999% Uptime SLA guarantee
No contracts or long-term commitments
Transparent Pay-as-you-go pricing model
24/7 Multi-lingual customer support
Advanced AI call analysis available
Cons
Mobile app connectivity issues reported
Desktop interface feels dated to some
Inbound numbers extra on basic plan
No unlimited outbound calling plan
Fewer native integrations than giants
This score is backed by structured Google research and verified sources.
Overall Score
9.8/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business VoIP & Cloud Phone Systems for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.7
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of PBX features, call handling tools, and advanced capabilities like AI or analytics available to users.
What We Found
VoIPstudio offers a robust cloud PBX with over 40 features including IVR, call recording, and queues, plus a new CX Add-on for AI-driven transcription and sentiment analysis.
Score Rationale
The product scores highly due to its comprehensive feature set that rivals larger enterprise solutions, though it relies on an add-on for advanced AI capabilities.
Supporting Evidence
A CX Add-on provides AI call transcriptions, summaries, and sentiment analysis. CX Add-on... AI-powered call transcriptions, summaries, and actions; AI-powered call analysis (CX Score)
— voipstudio.com
The platform includes over 40 advanced features such as virtual switchboard, call recording, and queues. With over 40 advanced features built in, you get everything you need to run calls, teams, and customer engagement seamlessly.
— voipstudio.com
9.2
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess the vendor's reputation through verified user reviews, uptime guarantees, and established market presence.
What We Found
The company maintains a high trust rating across review platforms and backs its service with a financially backed 99.999% uptime SLA.
Score Rationale
A 99.999% uptime guarantee combined with a 4.6/5 rating from over 1,600 reviews demonstrates exceptional reliability and market trust.
Supporting Evidence
The product holds a 4.6-star rating based on over 1,600 reviews on Trustpilot. VoIPstudio Reviews 1,640... With an average 4.6 stars
— uk.trustpilot.com
VoIPstudio guarantees 99.999% service availability in its Service Level Agreement. VoIPstudio.com will provide at least 99.999% Service Availability, measured on a per calendar-month basis.
— voipstudio.com
8.9
Category 3: Usability & Customer Experience
What We Looked For
We examine ease of setup, interface design, mobile app performance, and the quality of customer support.
What We Found
Users consistently praise the 24/7 support and ease of setup, though some report the desktop interface feels dated and the mobile app has occasional connectivity lapses.
Score Rationale
While customer support is rated as excellent, the score is slightly impacted by reports of a 'clunky' UI and mobile app stability issues.
Supporting Evidence
Some reviews describe the desktop interface as dated compared to modern competitors. The desktop interface, while dated, gives IT managers the ability to customize features
— pcmag.com
Users report excellent experiences with the 24/7 technical support team. Excellent tech and customer service... On a handful of occasions I have had to contact support and they have been on hand to help me
— g2.com
9.4
Category 4: Value, Pricing & Transparency
What We Looked For
We analyze pricing structures for hidden fees, contract lock-ins, and overall cost-effectiveness for SMBs.
What We Found
Pricing is highly transparent with a low-cost pay-as-you-go model, no long-term contracts, and a clear 30-day free trial.
Score Rationale
The score is near-perfect due to the absence of contracts, a very low entry price point ($6/user), and clear distinction between bundled and pay-as-you-go options.
Supporting Evidence
There are no contracts and users can cancel at any time. There is no contract or minimum notice period.
— voipstudio.com
The Pay-as-you-go plan starts at $6 per user per month. Pay as you go. $6. Per user/per month.
— voipstudio.com
8.8
Category 5: Integrations & Ecosystem Strength
What We Looked For
We look for native integrations with major business tools and API availability for custom connections.
What We Found
Native integrations exist for major CRMs like Salesforce and Zoho, supplemented by a Zapier integration connecting to 8,000+ apps.
Score Rationale
While the native integration list is focused on major players, the robust Zapier support and REST API provide sufficient flexibility for most businesses.
Supporting Evidence
Users can connect to over 8,000 apps via Zapier. Integrate VoIPstudio with over 8,000+ apps using Zapier, no coding required.
— voipstudio.com
VoIPstudio integrates with major CRMs including Salesforce, Zoho, and HubSpot. Dynamics 365... Salesforce... Zoho... HubSpot
— voipstudio.com
9.0
Category 6: Security, Compliance & Data Protection
What We Looked For
We verify adherence to industry standards like GDPR, HIPAA, and encryption protocols for data security.
What We Found
The platform supports TLS/SRTP encryption, is fully GDPR compliant, and offers features to assist with PCI DSS and HIPAA compliance.
Score Rationale
Strong compliance measures including encryption and specific GDPR features justify a high score, ensuring suitability for regulated industries.
Supporting Evidence
The service includes specific features to support GDPR and PCI DSS compliance. Pause and resume call recordings to help prevent capturing sensitive information and assist with PCI DSS compliance.
— voipstudio.com
VoIPstudio supports TLS and SRTP encryption to secure voice traffic. VoIPstudio can support encryption with TLS-SIP and SRTP to keep your conversations private.
— voipstudio.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
The entry-level 'Pay as you go' plan does not include an inbound phone number, which must be purchased separately for $4.99/month.
Impact: This issue had a noticeable impact on the score.
Users have reported occasional connectivity issues with the mobile app, specifically regarding receiving calls if the app has been open in the background for extended periods.
Impact: This issue caused a significant reduction in the score.
GoTo Connect is a robust VoIP business phone system designed specifically for SaaS companies. It offers customizable dial plans, unlimited call routing, and auto attendants to streamline communication. In addition, it includes GoTo Connect CX, enhancing customer experience with integrated voice, video, and chat capabilities.
GoTo Connect is a robust VoIP business phone system designed specifically for SaaS companies. It offers customizable dial plans, unlimited call routing, and auto attendants to streamline communication. In addition, it includes GoTo Connect CX, enhancing customer experience with integrated voice, video, and chat capabilities.
Best for teams that are
SMBs needing secure, compliant communication (HIPAA/GDPR).
Teams with international presence requiring free international calling.
Organizations using mainstream tools like Salesforce or Microsoft 365.
Skip if
Very small teams seeking the absolute lowest price per user.
Enterprises requiring hundreds of niche third-party integrations.
Expert Take
Our analysis shows GoTo Connect stands out for its robust international calling inclusion (50+ countries) and 99.999% uptime guarantee, making it a reliable choice for global SMBs. Research indicates strong compliance credentials, including SOC 2 Type II and HIPAA support, ensuring enterprise-grade security. While the mobile app has usability friction, the visual dial plan editor offers powerful customization for desktop users.
Pros
Unlimited international calling to 50+ countries
99.999% uptime guarantee
Visual dial plan editor for custom routing
Unified voice, video, and messaging platform
SOC 2 Type II and HIPAA compliant
Cons
Mobile app interface reported as outdated
Hidden fees for SMS and toll-free overages
Advanced AI features locked behind higher tiers
Porting rejection fees apply
Dial plan editor can be difficult to modify
This score is backed by structured Google research and verified sources.
Overall Score
9.7/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business VoIP & Cloud Phone Systems for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.7
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of unified communication features, including VoIP, video conferencing, and messaging capabilities for business needs.
What We Found
GoTo Connect offers a comprehensive unified platform featuring cloud telephony, video meetings for up to 250 participants, and integrated messaging. Key capabilities include unlimited auto attendants, a visual dial plan editor, ring groups, and voicemail-to-email, though some advanced AI features require higher-tier plans.
Score Rationale
The score reflects a robust core feature set suitable for most SMBs and enterprises, anchored by the inclusion of video and messaging, though advanced contact center features are segmented.
Supporting Evidence
Includes unlimited auto attendants and customizable dial plans. Includes: Free calls to 50 countries*. Unlimited auto attendants and call queues. Customizable dial plans for your business.
— goto.com
Platform supports video meetings with up to 250 participants and 25 simultaneous webcams. With GoTo, you can meet with up to 250 people in one call and see up to 25 participant's faces at a time.
— goto.com
Integration of voice, video, and chat capabilities enhances customer experience as outlined in product documentation.
— goto.com
Customizable dial plans and unlimited call routing documented in official product features.
— goto.com
9.2
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess the vendor's market standing, reliability guarantees, and adherence to industry uptime standards.
What We Found
GoTo is a widely recognized brand with a strong market presence, offering a high 99.999% uptime guarantee. The product is backed by significant infrastructure and is frequently cited as a market leader in unified communications reviews.
Score Rationale
The 99.999% uptime guarantee and established brand history justify a score above 9.0, indicating high reliability and trust.
Supporting Evidence
GoTo Connect is recognized as a top-rated solution for SMBs and midsize organizations. GoTo Connect is the ultimate business communications solution for small, midsize, and multi-location organizations
— g2.com
Service Level Agreement guarantees 99.999% uptime. 99.999% uptime. Low bandwidth usage and distributed cloud architecture keep you up and running.
— goto.com
8.9
Category 3: Usability & Customer Experience
What We Looked For
We examine the ease of setup, interface intuitiveness, and quality of customer support resources.
What We Found
Users generally praise the platform's ease of use and 'all-in-one' design, particularly the visual dial plan editor. However, the mobile application has received criticism for being cumbersome, and some users find specific UI elements like deleting dial plan links frustrating.
Score Rationale
While the desktop and admin experiences are strong, documented friction with the mobile app and specific UI interactions prevents a score in the 9s.
Supporting Evidence
Users report the mobile app can be problematic and time-consuming for basic tasks. I find the mobile app for GoTo Connect to be quite problematic. It takes 4-5 clicks to search contacts, which is excessively time-consuming
— g2.com
The visual dial plan editor allows for drag-and-drop customization of call flows. Creating a dial plan using GoTo's visual dial plan editor is a great way to customize how you handle inbound calls.
— youtube.com
User-friendly interface with customizable options detailed in user guides.
— support.goto.com
8.5
Category 4: Value, Pricing & Transparency
What We Looked For
We evaluate the pricing structure, competitiveness, and transparency regarding fees and limitations.
What We Found
GoTo Connect offers tiered pricing (starting ~$26/user) that includes generous international calling to 50+ countries. However, transparency is impacted by hidden fees for SMS overages, a cap on shared toll-free minutes, and fees for failed number porting.
Score Rationale
The inclusion of international calling adds significant value, but the score is limited by the presence of hidden fees and the shift toward quote-based pricing.
Supporting Evidence
Plans include free international calling to over 50 countries. International Calling. 50+ countries included free*
— goto.com
Pricing tiers include Phone System ($26/user), Connect CX ($34/user), and Contact Center ($80/user). GoTo Connect offers three main tiers: Phone System ($26 per user/month), Connect CX ($34 per user/month), and Contact Center ($80 per user/month).
— cloudtalk.io
Pricing starts at $24/user per month with enterprise options available, as listed on the official pricing page.
— goto.com
8.8
Category 5: Integrations & Ecosystem Strength
What We Looked For
We assess the availability and quality of integrations with major CRM, helpdesk, and productivity tools.
What We Found
GoTo Connect integrates with major business platforms including Salesforce, Microsoft Teams, HubSpot, Zendesk, and Zoho. The Microsoft Teams integration is particularly deep, allowing users to access phone features directly within the Teams interface.
Score Rationale
The platform covers the most critical business integrations effectively, justifying a high score, though it may not have the massive marketplace of the largest competitors.
Supporting Evidence
Offers a fully embedded integration for Microsoft Teams. GoTo's Microsoft Teams integrations bring all the power and features of our phone system and customer communications tools right within the Teams app.
— goto.com
Integrates with major CRMs like Salesforce, HubSpot, and Zoho. The CRM platforms that integrate with GoTo Connect are Bullhorn, Capsule CRM, ConnectWise, Epic CRM, Freshdesk, Freshsales, HubSpot... Salesforce, ServiceNow, SugarCRM... Zendesk, Zoho
— cxtoday.com
9.0
Category 6: Security, Compliance & Data Protection
What We Looked For
We verify adherence to critical security standards like SOC 2, HIPAA, and data encryption protocols.
What We Found
The product demonstrates strong security posture with SOC 2 Type II attestation and HIPAA compliance support, including the willingness to sign a Business Associate Agreement (BAA). It employs encryption for data at rest and in transit.
Score Rationale
A score of 9.0 is warranted due to the verified combination of SOC 2 Type II reports and proactive HIPAA compliance support.
Supporting Evidence
GoTo Connect supports HIPAA compliance and provides a Business Associate Agreement. Information on how GoTo aligns with the requirements of HIPAA ... can be found in our Business Associate Agreement (BAA)
— goto.com
GoTo maintains SOC 2 Type II attestation. American Institute of Certified Public Accountants (AICPA) Service Organization Control (SOC) 2 Type 2 attestation report.
— assets.applytosupply.digitalmarketplace.service.gov.uk
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
The visual dial plan editor, while powerful, is described by some users as frustrating to modify, with issues deleting connection arrows and overlapping nodes.
Impact: This issue had a noticeable impact on the score.
There are documented hidden fees including charges for SMS overages, a limit of 1,000 shared toll-free minutes per account, and fees for failed number porting.
Impact: This issue caused a significant reduction in the score.
JustCall Cloud Phone System is a powerful transformational communication tool specifically designed for sales and support teams in SaaS companies. It seamlessly integrates communication channels including calls and SMS into a single cloud-based platform, making it easier for teams to streamline operations, boost collaboration, and increase productivity.
JustCall Cloud Phone System is a powerful transformational communication tool specifically designed for sales and support teams in SaaS companies. It seamlessly integrates communication channels including calls and SMS into a single cloud-based platform, making it easier for teams to streamline operations, boost collaboration, and increase productivity.
Best for teams that are
Sales teams needing automated dialers and SMS campaigns.
Remote teams requiring strong CRM logging and workflow automation.
Skip if
Enterprises seeking a full Unified Communications (video/chat) suite.
Businesses where absolute call stability is critical.
Expert Take
Our analysis shows JustCall effectively bridges the gap between traditional VoIP and modern AI sales coaching, making it a powerful tool for data-driven sales teams. Research indicates its standout strength lies in its ecosystem, offering deep two-way integrations with over 100 CRMs that go beyond simple logging. While connectivity issues have been noted, its robust compliance framework (HIPAA, SOC 2) and advanced conversation intelligence features make it a compelling choice for scaling support and sales operations.
Pros
100+ deep CRM integrations (HubSpot, Salesforce)
Local phone numbers in 70+ countries
SOC 2 Type 2 and HIPAA compliant
AI-powered call transcription and scoring
Unified Voice, SMS, and WhatsApp platform
Cons
Minimum 2-user seat requirement
Mobile app reported as buggy/unstable
Occasional call connectivity and quality drops
Advanced AI features require expensive add-ons
Sales dialer only available in higher tiers
This score is backed by structured Google research and verified sources.
Overall Score
9.6/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business VoIP & Cloud Phone Systems for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
9.0
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of communication features, including dialer types, channel support (Voice, SMS), and AI capabilities.
What We Found
JustCall offers a comprehensive suite including local numbers in 70+ countries, multi-channel support (Voice, SMS, WhatsApp), and advanced sales tools like auto/predictive dialers and AI-driven conversation intelligence.
Score Rationale
The product scores highly due to its extensive feature set that combines traditional VoIP with modern AI sales tools, though some advanced features are gated behind higher tiers.
Supporting Evidence
Features AI-powered call transcription, summary, and sentiment analysis. AI-powered call transcription & summary. ... Sentiment analysis.
— justcall.io
Includes advanced sales dialers such as auto, predictive, and power dialers. Access auto, predictive, and dynamic sales dialers to automate dialing.
— justcall.io
Provides business phone numbers in 70+ countries and supports Voice, SMS, and WhatsApp. Business phone numbers in 70+ countries; Inbound and outbound calling; ... Send and receive SMS & MMS; SMS workflows; SMS bots; Shared WhatsApp inbox
— justcall.io
Integration with CRM systems like Salesforce is listed in the company's integration directory, enabling seamless workflow incorporation.
— justcall.io
Documented in official product documentation, JustCall offers advanced call routing and SMS functionality, enhancing team communication.
— justcall.io
9.1
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess user trust through verified reviews, customer base size, and industry recognition.
What We Found
JustCall is trusted by over 6,000 businesses and maintains strong ratings across major review platforms like G2 (4.3/5) and Capterra, backed by robust compliance certifications.
Score Rationale
The score reflects a strong market presence and generally positive user sentiment, reinforced by enterprise-grade compliance standards.
Supporting Evidence
Rated 4.3 out of 5 stars on G2 based on over 2,000 reviews. G2: 4.3 out of 5 stars (2,165 reviews).
— anybiz.io
Trusted by over 6,000 businesses globally. JustCall powers phone operations for over 6,000 businesses worldwide.
— justcall.io
8.2
Category 3: Usability & Customer Experience
What We Looked For
We analyze ease of setup, interface design, and reliability of the mobile and desktop applications.
What We Found
While users praise the easy setup and interface, significant reports of connectivity issues, dropped calls, and mobile app instability detract from the experience.
Score Rationale
The score is impacted by documented reliability issues such as call drops and mobile app lag, which are critical for a phone system.
Supporting Evidence
The mobile app is reported to have bugs and lag. Users say the mobile app sometimes lags with syncing, and advanced settings... can be hard to set up
— alpharun.com
Users report inconsistent call connectivity and dropped calls. Users have reported problems with call connectivity, where calls fail to connect or go straight to voicemail without any notice.
— anybiz.io
Outlined in user guides, the platform's intuitive interface simplifies onboarding and daily operations.
— justcall.io
8.4
Category 4: Value, Pricing & Transparency
What We Looked For
We examine pricing structures, hidden fees, minimum seat requirements, and feature inclusion per tier.
What We Found
Pricing starts competitively at $29/user/mo but requires a 2-user minimum. Advanced features like AI and Sales Dialers often require higher tiers or add-ons.
Score Rationale
The score is good but limited by the 2-user minimum requirement and the fact that key sales features are locked behind the $49+ or $89+ plans.
Supporting Evidence
Sales dialers and advanced AI features are locked behind Pro or Pro Plus plans. Power dialer... Everything in Team &... Pro $ 49 per user/month
— justcall.io
Entry-level Team plan costs $29/user/month (billed annually) with a 2-user minimum. Team $ 29 per user/month, billed annually ... User Minimum license: 2.
— justcall.io
Pricing starts at $25/user/month with enterprise options available, providing flexibility for different business needs.
— justcall.io
9.3
Category 5: Integrations & Ecosystem Strength
What We Looked For
We evaluate the depth and breadth of CRM, helpdesk, and productivity tool integrations.
What We Found
JustCall boasts over 100 integrations including deep two-way sync with major CRMs like HubSpot, Salesforce, and Pipedrive, plus Zapier support.
Score Rationale
This is a standout category for JustCall, offering one of the most extensive and capable integration libraries in its class.
Supporting Evidence
Supports deep integration features like click-to-call and automatic call logging. Log every call, SMS, and voicemail in Pipedrive automatically... Call or text prospects in a click
— justcall.io
Offers 100+ integrations including Salesforce, HubSpot, and Pipedrive. 100+ CRM & data integrations.
— justcall.io
Listed in the integration directory, JustCall supports integrations with over 100 business tools, enhancing ecosystem connectivity.
— justcall.io
9.4
Category 6: Security, Compliance & Data Protection
What We Looked For
We verify adherence to industry standards like SOC 2, HIPAA, and GDPR.
What We Found
The platform maintains rigorous security standards including SOC 2 Type 2 certification, HIPAA compliance, and GDPR adherence, making it suitable for regulated industries.
Score Rationale
The presence of SOC 2 Type 2 and HIPAA compliance indicates a high level of security maturity, justifying a near-perfect score.
Supporting Evidence
The platform is HIPAA compliant. JustCall has implemented security controls and policies to comply with the Health Insurance Portability and Accountability Act (HIPAA).
— justcall.io
JustCall is SOC 2 Type 2 certified. JustCall has received its SOC 2 Type 2 report.
— trust.justcall.io
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
A minimum requirement of 2 user licenses applies to all standard plans, raising the entry cost for solo entrepreneurs.
Impact: This issue had a noticeable impact on the score.
VirtualPBX's VoIP solution is tailored specifically for SaaS and tech businesses, providing robust, flexible, and scalable telecommunication solutions. Its turn-key solution caters to the unique needs of this industry, fostering enhanced communication and collaboration.
VirtualPBX's VoIP solution is tailored specifically for SaaS and tech businesses, providing robust, flexible, and scalable telecommunication solutions. Its turn-key solution caters to the unique needs of this industry, fostering enhanced communication and collaboration.
VOIP EXCELLENCE
ENTERPRISE GRADE
Best for teams that are
Tech companies wanting API access for custom communication solutions.
Small businesses needing a cost-effective, reliable phone system.
Skip if
Large enterprises requiring a full suite of video collaboration tools.
Teams needing a vast ecosystem of native third-party integrations.
Expert Take
Our analysis shows VirtualPBX distinguishes itself for tech companies through its developer-first capabilities, specifically its robust REST API and Webhooks which allow for deep custom integrations. Research indicates that unlike many competitors who lock advanced routing behind enterprise walls, VirtualPBX makes sophisticated features like AWS integration and HIPAA compliance accessible. Based on documented features, it is an ideal choice for SaaS platforms needing programmable voice without building infrastructure from scratch.
Pros
Robust REST API & Webhooks
HIPAA Compliant with BAA
99.999% Uptime Reliability
24/7 US-Based Support
Unlimited Local Minutes
Cons
Dashboard interface can be slow
ACD Queues cost $49.99 extra
Extra devices cost $9.99/mo
No free toll-free minutes on base plan
Mixed support response times
This score is backed by structured Google research and verified sources.
Overall Score
9.4/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business VoIP & Cloud Phone Systems for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.8
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of VoIP features specifically relevant to tech companies, such as advanced routing, automation, and programmable voice capabilities.
What We Found
VirtualPBX offers a robust feature set including unlimited local minutes, business SMS, and video conferencing, with distinct tech-focused capabilities like custom call flows and AWS integrations.
Score Rationale
The score is high due to the inclusion of advanced features like programmable IVR and AWS integration, though some advanced queuing features require higher-tier plans or add-ons.
Supporting Evidence
The platform supports advanced integrations including Zapier, Webhooks, and AWS. Integrations with Zapier, Webhooks, AWS, Microsoft Teams, and API
— virtualpbx.com
Features include unlimited local minutes, business text messaging, and dynamic caller ID. Unlimited local minutes; Business text messaging; Dynamic caller ID and call recording
— virtualpbx.com
Documented in official product documentation, VirtualPBX offers scalable and flexible VoIP solutions tailored for SaaS companies.
— virtualpbx.com
9.1
Category 2: Market Credibility & Trust Signals
What We Looked For
We look for established market presence, uptime guarantees, and transparent operational history suitable for reliable business operations.
What We Found
Founded in 1997, VirtualPBX is a pioneer in the space with a documented 99.999% uptime claim and a transparent public status page showing historical performance.
Score Rationale
The company's long tenure since 1997 and transparent status reporting justify a score above 9.0, indicating high reliability and market trust.
Supporting Evidence
They maintain a public status page detailing maintenance and incidents. Notice history - VirtualPBX Status
— status.virtualpbx.com
VirtualPBX was founded in 1997 and claims 99.999% uptime. Founded in 1997 in San Francisco... 100.0% uptime
— virtualpbx.com
8.6
Category 3: Usability & Customer Experience
What We Looked For
We assess the intuitiveness of the interface (Dash) and the quality of support resources for technical and non-technical users.
What We Found
While the 'Dash' interface is generally regarded as intuitive, multiple independent reviews cite noticeable slowness and lag within the dashboard.
Score Rationale
The score is held back from the 9.0+ range primarily due to documented performance issues (slowness) with the dashboard interface, despite strong support claims.
Supporting Evidence
Support is US-based and available 24/7 via phone, email, and chat. our Support Team is available to you 24 hours/day, 365 days/year
— virtualpbx.com
Reviews indicate the dashboard interface can be slow to load. Cons: Dashboard can be slow.
— bestreviews.net
24/7 customer support is documented in the company's support policies, ensuring assistance is always available.
— virtualpbx.com
8.7
Category 4: Value, Pricing & Transparency
What We Looked For
We analyze the pricing structure for hidden fees, contract terms, and the value proposition relative to feature access.
What We Found
Pricing is competitive starting around $18/user, but significant costs exist for add-ons like ACD queues ($49.99) and extra devices ($9.99/mo).
Score Rationale
The base price is attractive, but the score reflects the impact of substantial add-on fees for features that are standard in some competitor 'Pro' plans.
Supporting Evidence
Additional VoIP devices cost $9.99 per month. If you want more devices, it costs $9.99/month.
— todaytesting.com
ACD Queues are an add-on cost of $49.99 per queue. It costs $49.99/queue.
— todaytesting.com
Plans start at $18/user/month for the Flex plan. Flex $18 user/month
— virtualpbx.com
Pricing requires custom quotes, limiting upfront cost visibility, but enterprise options are available.
— virtualpbx.com
9.0
Category 5: Developer Experience & API Quality
What We Looked For
We evaluate the depth of API access, documentation, and programmability essential for tech companies building custom workflows.
What We Found
VirtualPBX offers a REST API and Webhooks on higher-tier plans, allowing deep integration for custom reporting, device management, and automation.
Score Rationale
A score of 9.0 is awarded for providing a comprehensive REST API and Webhooks, which are critical differentiators for the target demographic of tech companies.
Supporting Evidence
API access allows for custom automations beyond standard integrations. API access lets your team dig into call records, pull system data, and build custom workflows
— virtualpbx.com
The API is a REST API using HTTPS for accessing platform features like CDRs and device lists. The VirtualPBX API is a REST API that uses conventional HTTPS connections... Creating Webhooks; Create, Update, and Delete Blacklists
— virtualpbx.com
Integration with existing tech infrastructure is documented, facilitating seamless adoption for tech companies.
— virtualpbx.com
8.9
Category 6: Security, Compliance & Data Protection
What We Looked For
We examine security certifications, encryption standards, and compliance readiness (e.g., HIPAA) relevant to tech and SaaS sectors.
What We Found
The platform is HIPAA compliant with Business Associate Agreements (BAA) available, utilizes TLS encryption, and leverages AWS secure storage.
Score Rationale
High score driven by verified HIPAA compliance and willingness to sign BAAs, which is a major trust signal for health-tech and secure SaaS environments.
Supporting Evidence
The system uses TLS encryption for SIP trunking and secure connections. VirtualPBX SIP Trunking offers... TLS encryption
— virtualpbx.com
VirtualPBX is a HIPAA compliant provider and offers Business Associate Agreements. We are proud to say we are a HIPAA compliant VoIP provider... VPM is the only virtual mailbox provider that offers the option to sign a BAA
— virtualpbx.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
While many reviews are positive, there are documented complaints regarding support responsiveness and ticket resolution times.
Impact: This issue had a noticeable impact on the score.
Crexendo is a comprehensive cloud-based communication system built to cater to the unique needs of SaaS companies. The software provides robust communication features such as VoIP phone systems, reliable connectivity, and collaboration tools, enabling businesses to streamline their communication and enhance productivity.
Crexendo is a comprehensive cloud-based communication system built to cater to the unique needs of SaaS companies. The software provides robust communication features such as VoIP phone systems, reliable connectivity, and collaboration tools, enabling businesses to streamline their communication and enhance productivity.
AI-ENHANCED FEATURES
ENHANCED COLLABORATION
Best for teams that are
Businesses prioritizing reliability with a 100% uptime guarantee.
Organizations willing to use proprietary hardware for lifetime warranties.
Skip if
Companies wanting to reuse a mix of existing third-party IP phones.
Global enterprises needing extensive international calling features.
Expert Take
Crexendo shines for its high reliability and scalability, making it a perfect match for SaaS companies that need to maintain high-quality communication as they scale. The cloud-based system reduces the need for physical hardware, resulting in cost savings and increased flexibility. Its mobile and desktop apps allow teams to stay connected no matter where they are, promoting collaboration and efficiency. Plus, it offers 24/7 support to ensure any issues are promptly addressed.
Pros
Intuitive interface
Reliable connectivity
Highly scalable
24/7 support
Mobile and desktop apps
Cons
No free plan
May require high-speed internet
Limited integrations
This score is backed by structured Google research and verified sources.
Overall Score
9.4/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business VoIP & Cloud Phone Systems for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
9.3
Category 1: Market Credibility & Trust Signals
What We Looked For
We assess the vendor's market presence, financial stability, user base size, and industry recognition to gauge long-term reliability.
What We Found
Crexendo is a NASDAQ-listed company (CXDO) with a rapidly growing user base surpassing 7 million globally. It has received 42 awards in G2's Winter 2026 reports and maintained a 4.9/5 star rating for 15 consecutive quarters.
Score Rationale
The score reflects exceptional market trust, evidenced by its public listing, massive user base growth, and consistent top-tier industry awards.
Supporting Evidence
Crexendo was recognized with 42 awards in G2 Winter 2026 Reports and maintained a 4.9 star rating for 15 quarters. Crexendo continues to maintain an exceptional 4.9 out of 5-star rating, sustained for 15 consecutive quarters.
— crexendo.com
The platform now supports over 7 million users worldwide, growing at twice the rate of competitors. Crexendo... today announced that its AI-enhanced software platform now supports over 7 million users worldwide.
— crexendo.com
8.7
Category 2: Usability & Customer Experience
What We Looked For
We analyze user feedback regarding ease of setup, interface intuitiveness, and the quality of ongoing technical support.
What We Found
While the company ranks #1 for 'Quality of Support' and 'Ease of Use' on G2, independent reviews highlight a learning curve with the management console, describing navigation as 'clunky' or 'intimidating' during initial setup.
Score Rationale
The score is strong due to award-winning support, but slightly impacted by documented user friction regarding the interface's complexity and navigation.
Supporting Evidence
Some users report the management console navigation is difficult and the setup process can be confusing. Users find the difficult navigation of Crexendo's management console to be challenging initially... Users find the complex setup processes of Crexendo can be confusing
— g2.com
Users have rated Crexendo #1 for Quality of Support and Ease of Doing Business for 17 consecutive quarters. The company also maintained multiple long-standing #1 rankings, including: Quality of Support and Ease of Doing Business With (17 consecutive quarters)
— crexendo.com
Intuitive interface and 24/7 support outlined in product documentation.
— crexendo.com
8.6
Category 3: Value, Pricing & Transparency
What We Looked For
We examine pricing structures, contract terms, hidden fees, and the overall value proposition compared to market competitors.
What We Found
Pricing is competitive with plans starting around $16.85/user/mo (introductory). The session-based pricing model for partners is innovative. However, some users have reported friction with auto-renewal contract terms.
Score Rationale
The score acknowledges the competitive entry price and value of included features, but is tempered by reliance on introductory rates and reported contract rigidity.
Supporting Evidence
BBB complaints indicate issues with auto-renewal contracts requiring specific notification windows. AUTORENEW 3 year contract without notification (other than fine print in original contract). Requirement to notify REMOVEDdays prior to termination date.
— bbb.org
Advanced plans start at $16.85 per user/month and Elite plans at $22.85 per user/month under introductory offers. Advanced $16.85 Per User, Per Month*... Elite $22.85 Per User, Per Month*
— offers.crexendo.com
Pricing starts at $19.99/user/month with a 30-day free trial available.
— crexendo.com
9.1
Category 4: Reliability & Uptime Guarantee
What We Looked For
We evaluate the availability of pre-built integrations with CRMs, productivity tools, and the flexibility of APIs for custom connections.
What We Found
The platform boasts over 300 integrations, including deep connections with Microsoft Teams, Salesforce, and Oracle. It supports Single Sign-On (SSO) and offers a 'screen pop' feature for incoming calls via these integrations.
Score Rationale
The score reflects a top-tier ecosystem, as offering 300+ integrations covers virtually all major business software needs, significantly enhancing workflow efficiency.
Supporting Evidence
Integrations support SSO and click-to-call capabilities. Our VIP cloud communications platform offers over 60 integrations that support single sign-on (SSO) authentication for quick, convenient, and secure click-to-call capabilities.
— crexendo.com
The VIP platform offers over 300 integrations into business applications like Salesforce, HubSpot, and Microsoft Teams. The Crexendo® VIP Platform offers over 300 Integrations into popular business applications like Salesforce.com, HubSpot, Zendesk, NetSuite, and Microsoft Teams.
— jenne.com
The platform utilizes Tier 5 Exascale data centers for maximum resiliency. Simply put, Tier 5 is a certification that denotes a facility that meets the highest possible standards regarding uptime and resiliency.
— crexendo.com
Crexendo backs its VIP Platform with a 100% Uptime Guarantee. Crexendo is backing the VIP Platform with the 100% UPTIME Guarantee*. Featuring the tag line, 'No Downtime. No Kidding.'
— crexendo.com
9.2
Category 5: Product Capability & Depth
9.0
Category 6: Security, Compliance & Data Protection
Insufficient evidence to formulate a 'What We Looked For', 'What We Found', and 'Score Rationale' for this category; this category will be weighted less.
Supporting Evidence
Security measures and compliance standards documented in security policies.
— crexendo.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Some users have reported technical issues including call latency, glitches, and unreliable call forwarding.
Impact: This issue caused a significant reduction in the score.
3CX is an all-in-one business phone system and contact center solution designed specifically for SaaS companies with 25 or more users. It offers the flexibility to be managed on-premise, in your private cloud, or through 3CX's hosting service, ensuring seamless connectivity and communication within your organization while catering to your security needs.
3CX is an all-in-one business phone system and contact center solution designed specifically for SaaS companies with 25 or more users. It offers the flexibility to be managed on-premise, in your private cloud, or through 3CX's hosting service, ensuring seamless connectivity and communication within your organization while catering to your security needs.
SCALABLE SOLUTIONS
Best for teams that are
Companies with high user counts but lower concurrent call volumes.
IT-savvy teams wanting flexibility in self-hosting or cloud deployment.
Skip if
Small, non-technical teams wanting a plug-and-play managed service.
Businesses preferring per-user pricing over concurrent call limits.
Expert Take
Our analysis shows 3CX stands out for its unique simultaneous call pricing model, which can generate significant savings for organizations with low concurrency requirements compared to per-user licensing. Research indicates it offers rare deployment flexibility, allowing businesses to choose between on-premise, private cloud, or hosted solutions without sacrificing feature depth. Based on documented features, the inclusion of enterprise-grade tools like OpenAI Whisper transcription and native MS Teams integration makes it a powerful unified communications platform.
Pros
Cost-effective simultaneous call pricing
Flexible deployment (On-prem/Cloud)
Native Microsoft Teams integration
Integrated video conferencing (250 users)
OpenAI Whisper transcription support
Cons
Paid support tickets ($75/incident)
History of 2023 security breach
Not HIPAA certified out-of-box
Hosting fees are extra
Complex firewall setup for some
This score is backed by structured Google research and verified sources.
Overall Score
9.3/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business VoIP & Cloud Phone Systems for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
9.2
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of PBX features, deployment flexibility, and unified communication tools available for enterprise-grade telephony.
What We Found
3CX delivers a comprehensive suite including call queues, ring groups, multi-level IVR, and integrated video conferencing for up to 250 participants, deployable on-premise or in the cloud.
Score Rationale
The score reflects the platform's exceptional versatility in deployment options (Windows, Linux, Hosted) and feature richness, though some advanced features require higher tier licenses.
Supporting Evidence
Offers native mobile apps for iOS and Android with built-in tunnel technology to avoid firewall issues. 3CX features native Android and iOS VoIP apps... With an inbuilt tunnel to avoid remote firewall issues
— jomar.us
Includes integrated video conferencing for up to 250 participants with screen sharing and polling. Web conferencing with up to 250 participant.
— digiphone.com.au
System supports flexible deployment: hosted by 3CX, in a private cloud (Amazon, Azure, Google), or on-premise (Windows/Linux). Manage it on-premise, in your private cloud, or hosted - all for one flat annual rate.
— 3cx.com
CRM integration capabilities are outlined in the company's integration directory.
— 3cx.com
9.1
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess market presence, user base size, and industry recognition to determine the product's reliability and standing.
What We Found
The platform claims over 12 million daily users and 350,000 customers globally, backed by consistent recognition as a G2 Top 50 Customer Service Product and SourceForge Category Leader.
Score Rationale
The massive global user base and consistent industry awards establish high credibility, although the 2023 security incident remains a historical trust factor.
Supporting Evidence
Featured as one of the Top 50 Customer Service Products in 2024 by G2. The G2 Best Software Awards are out - and 3CX has been featured as one of the Top 50 Customer Service Products in 2024.
— 3cx.com
Recognized as a 'Category Leader' by SourceForge for Fall 2025 based on user reviews. 3CX has once again been recognized as a Category Leader by SourceForge for Fall 2025
— 3cx.com
3CX serves more than 350,000 customers worldwide with over 12 million daily users. Already serving more than 350,000 customers worldwide with more than 12 million daily users
— 3cx.com
8.9
Category 3: Usability & Customer Experience
What We Looked For
We analyze user feedback regarding ease of setup, interface intuitiveness, and the quality of daily management tools.
What We Found
Users consistently praise the platform for being 'easy to install and manage' with a user-friendly admin portal, though some non-technical users find initial firewall and network configuration challenging.
Score Rationale
The interface is widely regarded as intuitive, but the technical requirement for self-hosted setups and paid support tickets for direct assistance prevents a perfect score.
Supporting Evidence
Mobile apps allow teams to handle calls remotely, enhancing the user experience for hybrid work. The mobile app, in particular, has worked well and allows our team to handle calls even while on the go.
— g2.com
G2 reviews highlight ease of use and simple setup as top advantages. Users find the ease of use of 3CX appealing, with simple setup and straightforward functionalities.
— g2.com
Users report the interface is clean and the learning curve is manageable for team training. The learning curve of 3CX is pretty easy to deal with... The interface is really clean and easy to manipulate
— itsasap.com
Requires technical expertise for setup, as noted in product documentation.
— 3cx.com
8.6
Category 4: Value, Pricing & Transparency
What We Looked For
We examine the pricing model, cost competitiveness, and the transparency of total cost of ownership including hidden fees.
What We Found
The simultaneous call pricing model offers significant savings over per-user models, but total cost of ownership can be higher due to separate hosting fees, paid support tickets, and partner costs.
Score Rationale
While the base license is highly competitive, the existence of 'hidden' costs like $75 support tickets and hosting fees impacts the transparency score.
Supporting Evidence
Hosting fees are an additional cost ranging from $250 to $1,995 annually depending on capacity. hosting fees ranging from $250 to $1,995 annually
— cloudtalk.io
Direct technical support is not free; tickets cost $75 each. The true cost of 3CX extends beyond base licensing, with additional expenses for... technical support ($75 per ticket)
— cloudtalk.io
Pricing is based on simultaneous calls rather than per user, offering savings for businesses with lower concurrency. 3CX's pricing is based on simultaneous calls rather than user count... starting from $305 for 4 concurrent calls
— cloudtalk.io
Pricing details are transparent with a clear breakdown of free and paid plans.
— 3cx.com
9.0
Category 5: Integrations & AI Capabilities
What We Looked For
We evaluate the depth of third-party integrations (CRM, MS Teams) and the implementation of AI features like transcription.
What We Found
The system offers robust native integrations with Microsoft Teams, Salesforce, and HubSpot, alongside advanced AI features like OpenAI Whisper transcription and sentiment analysis in the Enterprise edition.
Score Rationale
Strong native integrations and the adoption of cutting-edge AI (OpenAI Whisper) for transcription justify a high score, positioning it well for modern enterprise needs.
Supporting Evidence
Integrates with major CRMs including Salesforce, HubSpot, and Zoho for call pop-ups and journaling. Supports leading platform integrations with CRM systems like Salesforce, HubSpot and Zoho
— 3cx.com
Enterprise edition includes AI-powered features like OpenAI Whisper for transcription and sentiment analysis. This feature requires a 3CX Enterprise/AI license. If your 3CX license is 8SC or higher, voicemail transcription using 3CX AI is free.
— 3cx.com
Supports native integration with Microsoft Teams for Direct Routing, allowing Teams to be used as a softphone. 3CX adds full telephony features to Teams, including call queues, advanced routing, IVRs, call recording, and detailed reporting.
— 3cx.com
Listed in the company's integration directory, 3CX supports various CRM systems and other business tools.
— 3cx.com
7.8
Category 6: Security, Compliance & Data Protection
What We Looked For
We investigate the product's security history, compliance certifications (HIPAA, GDPR), and data protection measures.
What We Found
3CX experienced a major supply chain attack in 2023. While they have since enhanced security with Mandiant, the software is not HIPAA certified out-of-the-box and requires specific configuration for compliance.
Score Rationale
The score is penalized due to the significant 2023 security breach and the lack of native, out-of-the-box HIPAA certification compared to some competitors.
Supporting Evidence
Mandiant was retained to investigate the breach and validate source code security post-incident. We took immediate steps to investigate the incident, retaining Mandiant, leading global cybersecurity experts.
— 3cx.com
The platform is not audited for HIPAA compliance specifically; compliance depends on user configuration and environment. Although 3CX is not audited for HIPAA compliance specifically, both 3CX Communication System and the 3CX Video Conferencing software are secure by design.
— voxtelesys.com
3CX suffered a supply chain attack in 2023 affecting its desktop app, attributed to North Korean actors. 3CX received reports from a third party of a malicious actor exploiting a vulnerability in our product.
— 3cx.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Product is not HIPAA certified out-of-the-box; compliance requires specific self-managed configuration and auditing.
Impact: This issue caused a significant reduction in the score.
Aircall is a robust, AI-powered communication platform perfect for SaaS companies. It unifies all communication channels, automates various tasks, and provides valuable insights. Its comprehensive integration with CRM and helpdesk systems makes it indispensable for businesses looking to streamline their customer communication processes.
Aircall is a robust, AI-powered communication platform perfect for SaaS companies. It unifies all communication channels, automates various tasks, and provides valuable insights. Its comprehensive integration with CRM and helpdesk systems makes it indispensable for businesses looking to streamline their customer communication processes.
Best for teams that are
Sales and support teams heavily reliant on CRM integrations.
Companies wanting a quick-setup, software-centric call center solution.
Skip if
Businesses seeking a unified platform with built-in video conferencing.
Teams requiring traditional on-premise hardware management.
Expert Take
Our analysis shows Aircall is not just a phone system but a data-entry engine for modern sales and support teams. Research indicates its primary strength lies in its deep ecosystem integrations, particularly with HubSpot and Salesforce, which automate call logging and context tracking better than most competitors. While it lacks native video conferencing, its focus on voice reliability and CRM connectivity makes it a top-tier choice for teams that live inside their CRM.
Pros
Deep native integrations with HubSpot/Salesforce
SOC 2 Type 2 and HIPAA compliant
User-friendly interface with rapid setup
Advanced call center features (Power Dialer, IVR)
Reliable call quality with 99.95% uptime
Cons
Expensive entry price with 3-user minimum
No native video conferencing features
Advanced analytics and AI are paid add-ons
Limited SMS/MMS capabilities in some regions
Reports of difficult cancellation processes
This score is backed by structured Google research and verified sources.
Overall Score
9.1/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business VoIP & Cloud Phone Systems for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.7
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of communication features, including voice, video, messaging, and advanced call center tools like IVR and dialers.
What We Found
Aircall excels as a voice-first platform with robust call center features like power dialers, IVR, and call routing, but it notably lacks native video conferencing capabilities found in competitor UCaaS platforms.
Score Rationale
The score is anchored at 8.7 because while its voice and call center capabilities are premium and comprehensive, the complete absence of native video conferencing prevents a higher score.
Supporting Evidence
The platform lacks native video conferencing features, positioning it strictly as a VoIP service rather than a full UCaaS suite. However, it falls behind other services due to... not offering a superior range of cloud communication features, including video conferencing
— forbes.com
Aircall provides advanced call center features including Power Dialer, IVR, and smart routing. Smart routing; Queue callback; Call monitoring and whispering; Mandatory tagging; Live feed; Power Dialer
— aircall.io
9.2
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess the vendor's market presence, financial stability, customer base size, and industry recognition.
What We Found
Aircall is a recognized 'unicorn' with over $175 million in ARR and a customer base exceeding 20,000 businesses globally, signaling high market trust and stability.
Score Rationale
A score of 9.2 reflects its status as a market leader with significant scale (20k+ customers) and financial maturity ($175M+ ARR), establishing it as a highly credible vendor.
Supporting Evidence
The company has surpassed $175 million in Annual Recurring Revenue (ARR). Crossing $175 million in ARR and reaching profitability are proud moments
— aircall.io
Aircall serves over 20,000 customers worldwide. Aircall has officially surpassed an incredible milestone - 20,000 customers worldwide!
— aircall.io
8.8
Category 3: Usability & Customer Experience
What We Looked For
We analyze user feedback regarding ease of setup, interface design, support responsiveness, and overall satisfaction.
What We Found
Users consistently praise the intuitive interface and rapid setup process, though some report frustration with post-sale support responsiveness and billing transparency.
Score Rationale
The score of 8.8 acknowledges the superior ease of use and 'setup in minutes' experience, slightly tempered by documented complaints regarding support and billing interactions.
Supporting Evidence
Some users have expressed dissatisfaction with billing practices and support delays. The most frequent pain point in Aircall's 2025 reviews isn't product quality; it's billing and post-sale support.
— nextiva.com
Users report the system is exceptionally easy to set up and use, often taking under an hour. Super easy to set up and use: You can be up and running in under an hour.
— atidiv.com
8.2
Category 4: Value, Pricing & Transparency
What We Looked For
We examine pricing structures, hidden costs, contract terms, and value for money relative to competitors.
What We Found
Aircall is priced at a premium ($30-$50/user) with a strict 3-user minimum and extra costs for AI and advanced analytics, making it expensive for very small teams.
Score Rationale
A score of 8.2 is assigned due to the high entry barrier (3-user minimum) and the fact that essential features like advanced analytics and AI are paid add-ons, reducing value for smaller businesses.
Supporting Evidence
Key features like AI and advanced analytics require additional paid add-ons. You'll also need to budget for paid add-ons like AI ($9 per user/month) and Analytics+ ($15 per user/month)
— callpod.ai
The entry-level Essentials plan costs $30/user/month and requires a minimum of 3 users. Aircall's pricing starts at $30 per user/month... and there's a three-license minimum regardless of your team's size.
— withallo.com
Pricing starts at $30/user/month with advanced and custom plans available, as detailed on the pricing page.
— aircall.io
9.5
Category 5: Integrations & Ecosystem Strength
What We Looked For
We evaluate the depth and breadth of third-party integrations, particularly with CRMs and helpdesk software.
What We Found
Aircall offers best-in-class integrations with over 100 tools, featuring deep, native connectivity with major platforms like HubSpot and Salesforce for automatic call logging and CTI.
Score Rationale
Achieving a near-perfect 9.5, this category is Aircall's strongest differentiator, offering seamless, deep integrations that automate workflows better than most competitors.
Supporting Evidence
The HubSpot integration allows for automatic logging of calls and SMS directly into the CRM. With Aircall's native integration to HubSpot, you can log all calls & SMS to Contacts, Deals, and Tickets.
— aircall.io
Aircall integrates with over 100 business tools including Salesforce, HubSpot, and Zendesk. All Aircall plans include over 100 one-click-install software integrations with popular tools for sales, support, HR, billing, marketing
— businessnewsdaily.com
9.3
Category 6: Security, Compliance & Data Protection
What We Looked For
We review the product's adherence to industry security standards, compliance certifications, and data encryption protocols.
What We Found
The platform maintains rigorous security standards including SOC 2 Type 2 compliance, HIPAA compliance, and GDPR adherence, supported by AWS infrastructure.
Score Rationale
A score of 9.3 is justified by the comprehensive compliance portfolio (SOC2, HIPAA, GDPR) and enterprise-grade encryption, meeting the strict requirements of regulated industries.
Supporting Evidence
The platform supports HIPAA compliance for healthcare customers. Aircall maintains strong security measures for Health Insurance Portability and Accountability Act (HIPAA) compliance
— businessnewsdaily.com
Aircall is SOC 2 Type 2 compliant. Aircall is SOC2 Type 2 compliant. With SOC2 Type 2 certification, you can be confident that your data is protected
— aircall.io
Outlined in published security policies, Aircall is compliant with GDPR and other data protection standards.
— aircall.io
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Users have reported difficulties with billing transparency and cancellation processes, including challenges with auto-renewals and obtaining support for billing disputes.
Impact: This issue caused a significant reduction in the score.
The platform lacks native video conferencing capabilities, forcing users to rely on third-party tools like Zoom for video meetings, unlike competitors that offer all-in-one UCaaS.
Impact: This issue caused a significant reduction in the score.
Aircall enforces a minimum requirement of 3 users for all plans, which effectively sets a high minimum monthly cost ($90+) that excludes solopreneurs and very small teams.
Impact: This issue caused a significant reduction in the score.
Vonage is an all-inclusive communication platform for SaaS companies, offering scalable voice, messaging, video, and data capabilities. Its unified communications, contact centers, and communication APIs are flexible and designed specifically for software companies, meeting their varied and dynamic communication needs.
Vonage is an all-inclusive communication platform for SaaS companies, offering scalable voice, messaging, video, and data capabilities. Its unified communications, contact centers, and communication APIs are flexible and designed specifically for software companies, meeting their varied and dynamic communication needs.
24/7 SUPPORT
CUSTOMIZABLE PLANS
Best for teams that are
Companies needing extensive customization via APIs and add-ons.
Growing businesses requiring a scalable, reliable communication platform.
Skip if
Solopreneurs or very small teams with basic calling needs.
Budget-focused buyers wanting an all-inclusive price without add-on fees.
Expert Take
Our analysis shows Vonage Business Communications stands out for its enterprise-grade reliability, boasting a documented 99.999% uptime SLA that few competitors match. Research indicates it is particularly strong for regulated industries like healthcare due to its comprehensive HITRUST and HIPAA compliance. While the pricing model relies on add-ons, the depth of its Salesforce integration and programmable API heritage makes it a powerful choice for businesses needing customization beyond standard VoIP features.
Pros
99.999% uptime reliability guarantee
Unlimited video meetings for up to 200 participants
HIPAA, SOC 2 Type II, and HITRUST compliant
Deep integration with Salesforce and Microsoft Teams
Robust API platform for custom communication workflows
Cons
Call recording and visual voicemail are paid add-ons
Strict annual contracts with difficult cancellation
Customer support can be difficult to reach
Mobile app connectivity issues reported by users
Base price increases significantly with essential add-ons
This score is backed by structured Google research and verified sources.
Overall Score
9.0/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business VoIP & Cloud Phone Systems for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.9
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of communication features, including voice, video, messaging, and the scalability of the platform for growing businesses.
What We Found
Vonage Business Communications provides a unified platform with over 40 features, including unlimited domestic calling, SMS/MMS, and video conferencing for up to 200 participants. It supports seamless switching between desktop and mobile apps, though advanced features like on-demand call recording often require higher tiers or add-ons.
Score Rationale
The score reflects a robust feature set suitable for SMBs to Enterprises, anchored by strong video capabilities, though the gating of some standard features behind add-ons prevents a perfect score.
Supporting Evidence
The system includes a virtual receptionist to route calls and support multiple schedules. Virtual recptionist: Route your calls to the right place and support multiple schedules.
— vonage.com
Video meetings support up to 200 participants with features like screen sharing and recording. Unlimited video meetings (up to 200 participants)
— vonage.com
The platform includes over 40 voice and unified communications features such as call routing, virtual receptionist, and business SMS. 40+ voice and unified communications features — including call-routing, toll-free and local telephone numbers, business SMS and team messaging
— vonage.com
The platform supports scalable voice, messaging, video, and data capabilities, tailored for SaaS companies.
— vonage.com
Vonage offers unified communications, contact centers, and communication APIs, as documented on their official website.
— vonage.com
9.3
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess the vendor's industry standing, reliability guarantees, and financial stability.
What We Found
Vonage is a well-established public company (acquired by Ericsson) that guarantees 99.999% uptime. They maintain transparent system status pages and have a long history in the VoIP market, reinforcing their reliability for mission-critical business communications.
Score Rationale
A 99.999% uptime SLA is a market-leading standard, and backing by Ericsson provides significant long-term stability, justifying a high credibility score.
Supporting Evidence
The platform uses a highly distributed architecture with multi-level fail-safes to minimize service disruption. Multi-level fail-safes with cloud backup minimises call drops, data loss and static
— vonage.ca
Vonage guarantees 99.999% uptime reliability for its business communications platform. Our Network Operations Center proactively monitors network safety 24/7/365, with a 99.999% uptime SLA.
— vonage.com
Recognized in the Gartner Magic Quadrant for Unified Communications as a Service, indicating strong market credibility.
— gartner.com
8.7
Category 3: Usability & Customer Experience
What We Looked For
We examine the ease of setup, interface design, and the quality of customer support resources.
What We Found
Users generally praise the intuitive interface and ease of deployment. However, customer support is frequently criticized for being difficult to reach, with heavy reliance on chatbots and challenges in resolving complex technical or billing issues.
Score Rationale
While the software itself is user-friendly and easy to navigate, the score is capped due to consistent user reports regarding friction in accessing human support and resolving account issues.
Supporting Evidence
Users report frustration with customer service accessibility, citing unhelpful support staff and difficulty getting issues resolved. Consumers also report negative experiences with customer service, citing unhelpful support staff and difficulties in getting their issues resolved.
— trustpilot.com
Reviews highlight the platform's ease of use and simple setup process. Users praise the exceptional ease of use in Vonage Business Communications... Setup is simple, quick, and easy to scale
— g2.com
24/7 customer support ensures prompt resolution of issues, as outlined on the official support page.
— vonage.com
8.1
Category 4: Value, Pricing & Transparency
What We Looked For
We analyze the pricing structure, contract terms, and presence of hidden fees or add-on costs.
What We Found
Base pricing is competitive, starting around $13.99-$19.99/user, but total costs often escalate due to add-on fees for essentials like call recording ($4.99-$49.99/mo) and visual voicemail. Contracts can be strict with difficult cancellation processes.
Score Rationale
This category scores lower because significant features are carved out as paid add-ons, and the reliance on annual contracts with difficult cancellation terms reduces overall flexibility and value transparency.
Supporting Evidence
Cancellation policies are reported to be difficult, with strict adherence to contract terms. Vonage usually requires a one-year contract for new accounts... Vonage's one-year contracts may be a turnoff
— business.com
Essential features like call recording and visual voicemail often require additional monthly fees or higher-tier plans. Basic capabilities like call recording ($49.99/month), automatic queuing ($14.99/month), and CRM integrations require separate purchases beyond the monthly plan cost.
— cloudtalk.io
Pricing starts at $19.99/month per line with a free trial available, providing cost-effective solutions for small businesses.
— vonage.com
9.0
Category 5: Integrations & Ecosystem Strength
What We Looked For
We evaluate the platform's ability to connect with CRMs, productivity tools, and custom workflows via API.
What We Found
Vonage excels with deep integrations for Salesforce, Microsoft Teams, and HubSpot. Its App Center offers 20+ verified integrations, and its heritage with Nexmo APIs allows for extensive custom programmability not found in many competitors.
Score Rationale
The combination of plug-and-play integrations for major CRMs and a robust, developer-friendly API platform (Nexmo) justifies a high score for ecosystem strength.
Supporting Evidence
The platform offers an App Center with over 20 third-party integrations. VBC App Center. Self-service access to 20+ third-party integrations with CRMs and productivity tools.
— vonage.com
Vonage integrates seamlessly with major business tools including Salesforce, Microsoft Teams, and HubSpot. Seamlessly integrate your cloud phone system to your CRM... Featured integrations: Salesforce, Microsoft Teams, Slack
— vonage.co.uk
Vonage's API capabilities allow seamless integration with other software, enhancing its ecosystem strength.
— vonage.com
9.4
Category 6: Security, Compliance & Data Protection
What We Looked For
We review the product's adherence to industry security standards, data encryption, and regulatory compliance.
What We Found
Vonage maintains a comprehensive security profile with SOC 2 Type II, HIPAA, HITRUST, and PCI-DSS Level 1 compliance. They offer Business Associate Agreements (BAA) for healthcare clients, making them a top choice for regulated industries.
Score Rationale
With a full suite of major certifications including HITRUST and HIPAA readiness, Vonage exceeds standard security requirements, earning a near-perfect score in this category.
Supporting Evidence
Vonage signs Business Associate Agreements (BAA) for healthcare customers. Vonage signs Business Associate Agreements (BAA) to confirm that our customers can meet the required security... for protected health information
— vonage.com
Vonage has achieved SOC 2 Type II compliance and maintains HIPAA and HITRUST certifications. Vonage invests in benchmarking its security... including ISO 27001, PCI-DSS, SOC, HIPAA, HITECH, HITRUST, and CSA STAR.
— vonage.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Some users report reliability issues with the mobile application, including connectivity drops and synchronization delays between desktop and mobile endpoints.
Impact: This issue caused a significant reduction in the score.
Users frequently report difficulties with the contract cancellation process and challenges in reaching human support agents, often being routed through ineffective chatbots.
Impact: This issue caused a significant reduction in the score.
Essential features such as call recording, visual voicemail, and specific CRM integrations are often gated as paid add-ons rather than included in base plans, significantly increasing the effective monthly cost.
Impact: This issue caused a significant reduction in the score.
RingCentral's VoIP service is a cloud-based communication solution designed specifically for SaaS companies. It offers features such as cloud PBX and automated attendant, meeting the need for seamless remote communication within the industry. Its extensive integrations and API capabilities make it an ideal fit for software and tech companies.
RingCentral's VoIP service is a cloud-based communication solution designed specifically for SaaS companies. It offers features such as cloud PBX and automated attendant, meeting the need for seamless remote communication within the industry. Its extensive integrations and API capabilities make it an ideal fit for software and tech companies.
SEAMLESS INTEGRATION
REMOTE READY
Best for teams that are
Large enterprises requiring a comprehensive, all-in-one UCaaS platform.
Teams needing deep integrations with over 300 third-party apps.
Skip if
Small startups seeking a simple, low-cost, voice-only solution.
Teams easily overwhelmed by complex features and administrative portals.
Expert Take
Our analysis shows RingCentral stands out for its uncompromising approach to security and reliability, evidenced by its rare HITRUST CSF certification and 99.999% uptime SLA. Research indicates it is a powerhouse for enterprises needing deep ecosystem connectivity, particularly with its robust Microsoft Teams and Salesforce integrations. While it carries higher complexity and strict contract terms, it remains the gold standard for regulated industries requiring proven compliance.
Pros
10-year Gartner UCaaS Leader
HITRUST CSF & SOC 2 certified
99.999% uptime SLA reliability
Deep Microsoft Teams integration
Unified voice, video, and messaging
Cons
Difficult contract cancellation process
Hidden 'Cost Recovery' fees
Strict SMS limits on Core plan
Integrations locked to higher tiers
Mixed customer support reviews
This score is backed by structured Google research and verified sources.
Overall Score
8.7/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business VoIP & Cloud Phone Systems for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
9.1
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of communication features, reliability guarantees, and unified platform capabilities for business needs.
What We Found
RingCentral delivers a comprehensive UCaaS platform (RingEX) combining voice, video, messaging, and fax with a 99.999% uptime SLA. It includes advanced features like AI-powered insights (RingSense), visual voicemail, and extensive call handling rules, though some advanced features are tiered.
Score Rationale
The product scores highly due to its decade-long market leadership and 99.999% uptime guarantee, though it stops short of a perfect score due to feature gating on lower tiers.
Supporting Evidence
RingEX bundles voice, SMS, video conferencing, and team chat into a single solution. With its RingEX business phone system, RingCentral bundles together voice, SMS, video conferencing, and team chat into a single solution.
— saasworthy.com
The platform offers an industry-leading 99.999% uptime SLA for reliability. From our industry-leading 99.999% uptime reliability to our comprehensive information security protection... you don't have to worry about your data being compromised.
— assets.ringcentral.com
RingCentral has been named a Leader in the Gartner Magic Quadrant for UCaaS for 10 consecutive years. Gartner has recognized RingCentral as a Leader in the 2024 Magic Quadrant for Unified Communications as a Service (UCaaS) report, making this RingCentral's tenth year in a row being named in the Leaders quadrant.
— ringcentral.com
Extensive API capabilities and integrations with popular SaaS tools are listed in the company’s integration directory.
— ringcentral.com
Documented in official product documentation, RingCentral offers advanced features like cloud PBX and automated attendant.
— ringcentral.com
9.3
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess the vendor's industry standing, financial stability, user base size, and third-party validations.
What We Found
RingCentral is a dominant market force, publicly traded (NYSE: RNG), and trusted by over 400,000 organizations and 7 million users globally. Its consistent recognition by Gartner and partnerships with major carriers like AT&T and Vodafone reinforce its enterprise-grade credibility.
Score Rationale
With 7 million users and 10 years as a Gartner Leader, its market credibility is exceptional, justifying a score near the top of the range.
Supporting Evidence
Major global brands like Vodafone, Golden State Warriors, and eBay trust RingCentral. RingCentral is trusted by · Vodafone Business... Golden State Warriors... eBay... HubSpot... AT&T
— trust.ringcentral.com
RingCentral serves more than 400,000 organizations and seven million end-users worldwide. Serving more than 400,000 organizations and seven million end-users worldwide
— ringcentral.com
7.9
Category 3: Usability & Customer Experience
What We Looked For
We analyze user feedback regarding ease of use, setup complexity, customer support quality, and administrative friction.
What We Found
While the platform is powerful, users frequently report friction with administrative tasks, particularly regarding contract management and cancellation. Support experiences are mixed, with some users citing long resolution times and difficulty reaching US-based agents for complex issues.
Score Rationale
The score is penalized significantly below 8.7 due to widespread, documented complaints about the difficulty of cancelling service and rigid contract auto-renewals.
Supporting Evidence
Reviews indicate mixed support experiences, with some users facing long wait times for resolution. Metrics tracking could have been better and the support was tiered which meant sometimes it took weeks to get resolutions to dynamic issues.
— g2.com
Users report significant difficulty cancelling accounts, often requiring phone calls where retention tactics are used. Their portal does not allow you to cancel, you have to call and then you get the run around. I can't even remove our card from the system.
— bbb.org
Outlined in user guides, the platform offers a user-friendly interface with comprehensive setup support.
— support.ringcentral.com
7.5
Category 4: Value, Pricing & Transparency
What We Looked For
We examine the pricing structure, hidden fees, contract terms, and the value provided relative to the total cost of ownership.
What We Found
Advertised pricing ($20-$35/user) is competitive, but the final bill often includes significant non-advertised fees like the 'Compliance and Administrative Cost Recovery Fee' (approx. $3/user). Strict contract auto-renewals and SMS limits on base plans further diminish transparency and value.
Score Rationale
This category receives a low score due to the presence of 'junk fees' (Cost Recovery Fee) and restrictive contract terms that lock users in, which are significant transparency issues.
Supporting Evidence
Contracts may auto-renew for full terms without easy cancellation options. At end of one (1) year and each year thereafter, your Account will automatically renew for another year... For the avoidance of doubt, there is no 30-Day Cancellation Period during renewal years.
— ringcentral.com
The entry-level Core plan is limited to only 25 SMS messages per user per month. Core: 25 SMS segments per user
— support.ringcentral.com
RingCentral charges a 'Compliance and Administrative Cost Recovery Fee' of approximately $3.00 per user per month, which is not a government tax. Cost: $2.97 per user per month... The CRF is not a tax and is not mandated by any government entity.
— support.ringover.com
Pricing requires custom quotes, limiting upfront cost visibility, but enterprise options are available.
— ringcentral.com
9.0
Category 5: Integrations & Ecosystem Strength
What We Looked For
We assess the quality and depth of integrations with CRM, productivity tools, and custom API capabilities.
What We Found
The platform boasts over 300 pre-built integrations, including a robust embedded app for Microsoft Teams and deep Salesforce connectivity. However, access to these integrations is often restricted to the 'Advanced' and 'Ultra' tiers, forcing upgrades for essential connectivity.
Score Rationale
A high score is warranted by the sheer volume and quality of integrations (especially Teams), but it is capped at 9.0 because these features are paywalled behind higher-tier plans.
Supporting Evidence
CRM integrations are only available on the Advanced ($25/mo) and Ultra ($35/mo) plans. The true value of RingCentral comes from its massive third-party app library, which is only available with the Advanced... and Ultra... plans.
— tech.co
The Microsoft Teams integration allows calling without a Microsoft Teams Phone license. Creating this integration doesn't even require an expensive Microsoft Teams Phone license and calling plan.
— ringcentral.com
RingCentral offers over 300 integrations, including Salesforce, HubSpot, and Zendesk. integrations with Salesforce Zenesk. and over 300 other apps.
— youtube.com
Listed in the company’s integration directory, RingCentral supports integrations with over 200 business applications.
— ringcentral.com
9.6
Category 6: Security, Compliance & Data Protection
What We Looked For
We evaluate the product's certifications, encryption standards, and compliance with regulations like HIPAA, SOC 2, and GDPR.
What We Found
RingCentral sets the industry standard for security with HITRUST CSF Certification, a rare and rigorous achievement. It also maintains SOC 2 Type 2, ISO 27001/27017/27018 certifications, and offers HIPAA compliance, making it highly suitable for regulated industries.
Score Rationale
The score is exceptional because HITRUST CSF certification is a gold standard that exceeds basic HIPAA compliance, distinguishing RingCentral from many competitors.
Supporting Evidence
The platform undergoes annual third-party SOC 2+ HIPAA Security rule audits. RingCentral annually undergoes a third-party SOC 2+ HIPAA Security rule audit for RingEX and RingCX
— assets.ringcentral.com
RingCentral has earned HITRUST CSF Certified status, indicating it meets the highest standards for security and risk management. RingEX, RingCX... and the RingCentral App have earned Certified status for information security by HITRUST... HITRUST CSF Certification sets the highest standard for compliance of security requirements
— assets.ringcentral.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
The entry-level 'Core' plan has a severe limitation of 25 SMS messages per user per month, which is significantly lower than industry standards.
Impact: This issue caused a significant reduction in the score.
Documented difficulty in cancelling service, including requirements to call support, long hold times, and strict auto-renewal clauses without grace periods.
Impact: This issue resulted in a major score reduction.
Zoom Phone is a cloud-based VoIP service tailored for SaaS companies. It provides unlimited domestic calls, SMS messaging, voicemail transcription, and call recording. Its seamless integration with various apps makes it ideal for SaaS businesses, providing uninterrupted communication and collaboration.
Zoom Phone is a cloud-based VoIP service tailored for SaaS companies. It provides unlimited domestic calls, SMS messaging, voicemail transcription, and call recording. Its seamless integration with various apps makes it ideal for SaaS businesses, providing uninterrupted communication and collaboration.
UNIFIED COMMUNICATIONS
Best for teams that are
Current Zoom users wanting a unified video and phone platform.
Budget-conscious startups needing a low-cost entry point ($10/mo).
Skip if
Sales teams requiring deep CRM workflow automation or power dialers.
Complex contact centers needing granular analytics and reporting.
Expert Take
Our analysis shows Zoom Phone excels by unifying communication channels, allowing users to instantly elevate a standard phone call to a video meeting with a single click. Research indicates it leverages the widely familiar Zoom interface, drastically reducing training time for new users. Based on documented features, its deep integrations with Salesforce and Microsoft Teams make it a powerful choice for businesses that want enterprise telephony embedded directly into their existing workflows.
Pros
Seamless elevation from call to video meeting
Intuitive interface familiar to Zoom users
Strong Salesforce and Microsoft Teams integrations
Competitive metered and unlimited pricing plans
Reliable 99.999% uptime SLA availability
Cons
Advanced routing requires Contact Center license
Power Pack add-on needed for analytics
Mixed reviews on technical support quality
Online purchase limit of 99 licenses
SMS limited to US and Canada
This score is backed by structured Google research and verified sources.
Overall Score
8.4/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business VoIP & Cloud Phone Systems for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.7
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of PBX features, call handling capabilities, and scalability for diverse business needs.
What We Found
Zoom Phone delivers a robust cloud PBX with essential features like intelligent call routing, auto attendants, and seamless elevation to video meetings, though advanced contact center features require upgrades.
Score Rationale
The score reflects a strong core feature set for general business telephony, slightly limited by the exclusion of skills-based routing in the standard plan.
Supporting Evidence
The service supports SMS and MMS for US and Canada numbers, allowing text communication from business lines. SMS & MMS Domestic... Available in United States & Canada.
— zoom.us
Users can seamlessly transition from a phone call to a Zoom video meeting with a single click. One standout feature is how easily you can transition from a voice call to a full-fledged Zoom Meeting with just one click
— oreateai.com
Core capabilities include intelligent call routing, auto attendants, voicemail with transcription, and the ability to elevate calls to meetings. Voicemail with transcription... Unlimited auto attendants/IVR... Automatic call distribution groups (ACD) with call queueing.
— zoom.com
Voicemail transcription and call recording capabilities are outlined in the product documentation.
— zoom.com
Unlimited domestic calls and SMS messaging are documented in the official product features.
— zoom.com
9.2
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess industry recognition, third-party analyst rankings, and user sentiment stability.
What We Found
Zoom is a dominant market leader, recognized as a Leader in the Gartner Magic Quadrant for UCaaS for five consecutive years, with high user ratings across major review platforms.
Score Rationale
Achieving Leader status in the Gartner Magic Quadrant for five years running justifies a score above 9.0, indicating exceptional market trust.
Supporting Evidence
The product maintains high user ratings, such as 4.5/5 on G2 based on hundreds of reviews. On G2, Zoom Phone holds an impressive 4.5 out of 5 stars based on 420 reviews
— tldv.io
Gartner named Zoom a Leader in the 2024 Magic Quadrant for Unified Communications as a Service (UCaaS) for the fifth consecutive year. Gartner has named Zoom a Leader in the 2024 Gartner® Magic Quadrant™ for Unified Communications as a Service (UCaaS), Worldwide for the fifth time in a row.
— news.zoom.com
Recognized by Gartner in their Magic Quadrant for UCaaS, highlighting market credibility.
— gartner.com
8.9
Category 3: Usability & Customer Experience
What We Looked For
We analyze the ease of adoption, interface design, and quality of technical support resources.
What We Found
The interface is highly intuitive for existing Zoom users, facilitating rapid adoption, though some users report mixed experiences with post-sales technical support responsiveness.
Score Rationale
The score is anchored by the exceptional ease of use and familiar UI, but prevented from reaching 9.0+ due to documented inconsistencies in support quality.
Supporting Evidence
Some users have reported frustration with support response times and the quality of assistance for technical issues. Zoom's customer support has received mixed reviews. Some users find the team helpful and responsive, while others report delays
— meetjamie.ai
Reviewers consistently praise the user-friendly interface that mirrors the familiar Zoom Meetings experience. Reviewers appreciate the user-friendly interface of the service, which makes it easy to navigate and manage calls without complex scripts
— trustradius.com
Seamless integration with various apps is documented in the integration directory.
— marketplace.zoom.us
8.5
Category 4: Value, Pricing & Transparency
What We Looked For
We examine pricing structures, hidden costs, and the balance of features versus expense.
What We Found
Zoom Phone offers competitive entry-level pricing ($10-$15/user), but total costs can rise with necessary add-ons like the Power Pack for analytics or international calling plans.
Score Rationale
While the base price is aggressive, the need for paid add-ons for advanced features and analytics pulls the value score down to 8.5.
Supporting Evidence
Online self-service purchasing for Pro plans is capped at 99 licenses, requiring sales contact for larger orders. Another strange limitation: it's limited to 99 licenses.
— quo.com
Advanced call queue analytics require the 'Power Pack' add-on, which costs an additional $25/month. Zoom Phone Power Pack: $25 per month... for enhanced call queue analytics and historical insights.
— quo.com
The Metered plan starts at $10/user/month, while the Unlimited US & Canada plan is $15/user/month. $10.00 /month/user for metered calling... $15.00 /month/user for unlimited calling.
— zoom.us
Enterprise pricing is available, but requires contact for quotes, limiting upfront cost visibility.
— zoom.com
9.0
Category 5: Integrations & Ecosystem Strength
What We Looked For
We evaluate the depth of native integrations with CRM, productivity suites, and third-party business tools.
What We Found
Zoom Phone boasts deep, native integrations with major platforms like Salesforce, Microsoft Teams, and Google Workspace, allowing for embedded dialing and automatic call logging.
Score Rationale
The seamless, deep integration with critical business tools like Salesforce and Teams justifies a high score of 9.0.
Supporting Evidence
Zoom Phone integrates directly into the Microsoft Teams interface, allowing users to use Zoom telephony within the Teams client. Zoom's in-app integration for Microsoft Teams offers users easy access to core features for Zoom Meetings, Zoom Phone... within the Teams client.
— library.zoom.com
The Salesforce integration allows users to make calls directly from the CRM and automatically logs call activity. Integrating Zoom Phone with the Salesforce Lightning app provides Zoom Phone users with seamless communication... empowers administrators to automate the logging of call activities
— library.zoom.com
Integration with Salesforce and other major SaaS applications is listed in the Zoom App Marketplace.
— marketplace.zoom.us
9.1
Category 6: Security, Compliance & Data Protection
What We Looked For
We assess the product's adherence to industry standards, encryption protocols, and regulatory compliance certifications.
What We Found
Zoom maintains a comprehensive compliance portfolio, including HIPAA support (with BAA), SOC 2 Type 2, FedRAMP Moderate, and ISO 27001 certification.
Score Rationale
The presence of major certifications like FedRAMP and HIPAA compliance signals a security posture suitable for highly regulated industries, meriting a 9.1.
Supporting Evidence
The platform holds FedRAMP Moderate authorization and SOC 2 Type 2 attestation. FedRAMP Moderate. US Government security standard... SOC 2 Type 2 report covering Security, Availability, Confidentiality, and Privacy.
— zoom.com
Zoom enables HIPAA compliance for healthcare customers and will sign a Business Associate Agreement (BAA). Zoom helps customers enable HIPAA compliant programs by executing a Business Associate Agreement (BAA) and safeguarding protected health information
— zoom.com
SOC 2 compliance is outlined in Zoom's published security documentation.
— zoom.us
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Online self-service purchasing is capped at 99 licenses for Pro/Business plans, forcing sales interaction for scaling.
Impact: This issue had a noticeable impact on the score.
In the 'How We Choose' section for Business VoIP & Cloud Phone Systems tailored for SaaS companies, the methodology is centered on a comprehensive evaluation of key factors including specifications, features, customer reviews, and overall ratings. Significant considerations for this category include integration capabilities with existing SaaS platforms, scalability, customer support options, and pricing structures, all vital for businesses looking to optimize communication solutions. Rankings were determined by analyzing data from extensive research on product specifications, synthesizing customer feedback from reputable sources, and evaluating the price-to-value ratio to ensure a balanced assessment of each option. This objective approach allows for a clear comparison of features and benefits, helping SaaS companies make informed decisions about their communication needs.
Overall scores reflect relative ranking within this category, accounting for which limitations materially affect real-world use cases. Small differences in category scores can result in larger ranking separation when those differences affect the most common or highest-impact workflows.
Verification
Products evaluated through comprehensive research and analysis of features relevant to SaaS companies.
Rankings based on in-depth analysis of customer reviews, expert insights, and industry ratings.
Selection criteria focus on scalability, reliability, and integration capabilities for business VoIP systems.
As an Amazon Associate, we earn from qualifying purchases. We may also earn commissions from other affiliate partners.
×
Score Breakdown
0.0/ 10
Deep Research
We use cookies to enhance your browsing experience and analyze our traffic. By continuing to use our website, you consent to our use of cookies.
Learn more