In the realm of Resource and Capacity Planning Software tailored for SaaS companies, market research shows that usability and integration capabilities consistently rank as top priorities for organizations. Customer review analysis indicates that tools like Monday.com and Smartsheet often earn high marks for their intuitive interfaces and robust integration options, making them favorites among project managers. In contrast, features such as overly complex dashboards or unnecessary add-ons tend to receive criticism, with many consumers reporting frustration over tools that complicate rather than simplify workflow. Interestingly, industry reports suggest that nearly 70% of users prioritize real-time collaboration features, as they facilitate smoother communication across teams—after all, who hasn’t experienced a classic “I thought you were handling that?” moment? A standout in this category, Asana, has a rich history of being one of the first project management tools to embrace agile methodologies, which may explain its loyal following among tech-savvy teams. Data indicates that while pricing can vary widely—from free tiers to premium plans exceeding $50 per user per month—many firms find value in solutions that scale with their needs.In the realm of Resource and Capacity Planning Software tailored for SaaS companies, market research shows that usability and integration capabilities consistently rank as top priorities for organizations.In the realm of Resource and Capacity Planning Software tailored for SaaS companies, market research shows that usability and integration capabilities consistently rank as top priorities for organizations. Customer review analysis indicates that tools like Monday.com and Smartsheet often earn high marks for their intuitive interfaces and robust integration options, making them favorites among project managers. In contrast, features such as overly complex dashboards or unnecessary add-ons tend to receive criticism, with many consumers reporting frustration over tools that complicate rather than simplify workflow. Interestingly, industry reports suggest that nearly 70% of users prioritize real-time collaboration features, as they facilitate smoother communication across teams—after all, who hasn’t experienced a classic “I thought you were handling that?” moment? A standout in this category, Asana, has a rich history of being one of the first project management tools to embrace agile methodologies, which may explain its loyal following among tech-savvy teams. Data indicates that while pricing can vary widely—from free tiers to premium plans exceeding $50 per user per month—many firms find value in solutions that scale with their needs. Notably, Wrike often appears in expert evaluations for its flexibility in accommodating both small startups and larger enterprises, further illustrating the diversity of options available. In this ever-evolving landscape, it’s essential to focus on what truly enhances productivity rather than getting sidetracked by flashy features that may not add substantial value.
Runn is a resource and capacity planning software designed specifically for SaaS companies. It offers real-time visibility into company-wide resources, enabling efficient project assignments and forecasting. Its feature set is tailored to address the unique needs of SaaS companies, such as balancing customer demands and internal resource management.
Runn is a resource and capacity planning software designed specifically for SaaS companies. It offers real-time visibility into company-wide resources, enabling efficient project assignments and forecasting. Its feature set is tailored to address the unique needs of SaaS companies, such as balancing customer demands and internal resource management.
HIGH SATISFACTION
Best for teams that are
IT services and consulting firms needing high-level capacity planning
Agile businesses focusing on project profitability and forecasting
Skip if
Teams wanting detailed task-level micro-management
Users needing a fully offline mobile application for field work
Expert Take
Runn is specifically built to help SaaS companies optimize their resource and project management. It makes it easy to match the right people to the right projects in real-time, reducing misallocations and enhancing productivity. It also offers insightful forecasting features that help in strategic decision-making. Furthermore, its seamless integration with popular project management tools makes it a convenient addition to the existing tech stack.
Saviom software is a powerful tool for SaaS companies, addressing their need for efficient resource capacity planning and forecasting. With real-time planning and optimization, it aids in maximizing resource utilization while aligning to business goals. Being trusted by Fortune 500 companies enhances its reliability in managing complex SaaS operations.
Saviom software is a powerful tool for SaaS companies, addressing their need for efficient resource capacity planning and forecasting. With real-time planning and optimization, it aids in maximizing resource utilization while aligning to business goals. Being trusted by Fortune 500 companies enhances its reliability in managing complex SaaS operations.
RESOURCE OPTIMIZATION
Best for teams that are
Large enterprises and PMOs with complex matrix structures
Industries like engineering and construction needing detailed forecasting
Skip if
Small businesses or startups due to steep learning curve
Teams prioritizing modern, lightweight UI/UX design
Expert Take
Saviom's Resource Capacity Planning software is a game-changer for SaaS companies. Its real-time planning and forecasting tools allow businesses to optimize resource allocation and predict future needs accurately. The software's customizable dashboards provide an intuitive interface for managing resources, making it a favorite among industry professionals. It's trusted by Fortune 500 companies, proving its capability to handle large scale and complex tasks.
Operating is a resource management SaaS platform specifically designed for consulting companies and professional services. It combines resource management, skills-based project staffing and time tracking into a single solution, thereby addressing the industry's need for efficient project management, team utilization and profitability tracking.
Operating is a resource management SaaS platform specifically designed for consulting companies and professional services. It combines resource management, skills-based project staffing and time tracking into a single solution, thereby addressing the industry's need for efficient project management, team utilization and profitability tracking.
Best for teams that are
Consulting firms and professional services teams using HubSpot
Operations leaders needing skills-based staffing and forecasting
Skip if
Non-service businesses or those not using a CRM-centric workflow
Teams needing complex ERP-level financial compliance tools
Expert Take
Our analysis shows Operating fills a critical gap for mid-sized consulting firms by combining the ease of use of modern SaaS with the financial depth of legacy PSA tools. Research indicates its standout feature is the ability to forecast revenue and utilization using 'tentative' projects directly from CRM data, allowing firms to plan capacity before deals even close. Based on documented features, the predictive burnup charts provide rare visibility into project profitability that spreadsheets cannot match.
Pros
Predictive burnup charts for budgets
Transparent per-user pricing tiers
Native HubSpot & Pipedrive integrations
Planned vs. actuals financial tracking
Clean, consultant-friendly interface
Cons
No native task management features
SOC 2 certification currently pending
HubSpot metadata mapping limitations
Not for daily creative scheduling
Lacks complex enterprise ERP features
This score is backed by structured Google research and verified sources.
Overall Score
9.5/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.8
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of resource management features, including staffing, time tracking, and project planning capabilities specific to professional services.
What We Found
Operating delivers a specialized suite for consulting firms, featuring skills-based staffing, capacity planning, and native invoicing, though it intentionally excludes task management.
Score Rationale
The score is high due to specialized consulting features like 'tentative' project planning, though the lack of native task management prevents a perfect score.
Supporting Evidence
Unlike general project management tools, Operating does not include task management features, relying instead on integrations with tools like Jira or Trello. Operating.app doesn't offer task management features, but provides an open REST API to link e.g. Trello, Jira or other task management platform
— operating.app
The platform includes native invoicing capabilities that support time & materials, fixed price, and recurring billing cycles. Support for time & materials, fixed price, milestone, or recurring billing cycles
— operating.app
Operating supports both confirmed and tentative project allocations, allowing firms to plan resources based on CRM deal stages before projects are won. Operating.app is designed to support project staffing with both confirmed and tentative work... making it easy to plan and staff from the moment a deal enters the pipeline.
— operating.app
Documented in official product documentation, Operating combines resource management, skills-based project staffing, and time tracking into a single solution.
— operating.app
8.9
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess the product's reputation, user base, security certifications, and public reviews from verified users in the professional services industry.
What We Found
The platform is trusted by notable firms like Solita and Sievo and holds high ratings on major review platforms, though its SOC 2 certification is currently in progress.
Score Rationale
Strong customer references and high review ratings drive the score up, while the 'in progress' status of SOC 2 certification keeps it from reaching the mid-9s.
Supporting Evidence
SOC 2 certification is currently underway with an estimated completion date of February 2026. SOC 2 certification in progress (estimated completion February 2026)
— operating.app
The product maintains a 4.9/5 rating on the HubSpot Marketplace and 4.6/5 on G2. 4.9/5 in the HubSpot Marketplace; 4.6/5 on G2; 4.8/5 on Capterra.
— operating.app
Operating is used by established firms such as Solita (2,500 employees) and Sievo to manage resource planning. Solita, a cloud consulting firm with 2,500 employees... Sievo, a procurement managent firm with 300+ employees
— operating.app
9.3
Category 3: Usability & Customer Experience
What We Looked For
We analyze user feedback regarding interface design, ease of adoption, and the quality of customer support for operations and staffing teams.
What We Found
Users consistently praise the clean, modern interface and 'lightning-fast' support, highlighting a significant usability advantage over legacy PSA tools.
Score Rationale
This category receives a premier score because user reviews explicitly contrast Operating's intuitive design favorably against complex legacy competitors like NetSuite.
Supporting Evidence
Users describe the support team as 'extremely responsive' to feedback and feature requests. EXTREMELY responsive team when it comes to support and small feature requests.
— operating.app
The company provides high-touch support via Slack or MS Teams with rapid response times. High touch support via Slack or MS Teams; Live 8am-3pm ET in the US & 7am-11pm CET
— operating.app
Reviewers highlight the clean interface and short learning curve as a key advantage over traditional enterprise PSA systems. Reviewers on G2 highlight its clean interface and short learning curve compared to traditional enterprise PSA systems.
— operating.app
9.4
Category 4: Value, Pricing & Transparency
What We Looked For
We examine pricing structures, transparency of costs, and the availability of free trials or flexible terms compared to industry standards.
What We Found
Operating offers fully transparent, tiered pricing starting at $13/user/month with a free trial, a rarity in a market dominated by 'quote-only' enterprise vendors.
Score Rationale
The score is exceptional because the vendor publishes exact per-seat pricing and feature breakdowns publicly, offering significantly higher transparency than competitors.
Supporting Evidence
A free trial is available for new teams to test the platform before committing. Every plan includes a free trial
— operating.app
The pricing model is described as 30–70% cheaper than enterprise PSAs like NetSuite or Certinia. Cost: 30–70% cheaper than enterprise PSAs like NetSuite or Certinia, with no lock-ins.
— operating.app
Pricing is publicly listed in three tiers: Planning ($13/mo), Plan & Track ($18/mo), and Full Suite ($22/mo). Planning... $13 per person /month... Plan & Track... $18 per person/month... Full Suite... $22 per person/month
— operating.app
Pricing is enterprise-level and requires custom quotes, limiting upfront cost visibility.
— operating.app
8.6
Category 5: Integrations & Ecosystem Strength
What We Looked For
We evaluate the depth and quality of connections with CRMs, HRIS, and financial tools essential for a unified professional services workflow.
What We Found
Strong native integrations exist for HubSpot, Pipedrive, and HiBob, though specific limitations in mapping custom deal metadata currently exist.
Score Rationale
While core integrations are robust and enable seamless deal-to-project workflows, the documented inability to map custom deal metadata prevents a higher score.
Supporting Evidence
The platform offers an open REST API for connecting to other systems like finance tools. Full REST API for reading and writing data; Connect all your systems or fetch data for reporting purposes
— operating.app
There is a documented limitation where HubSpot deal metadata cannot yet be mapped to Operating sites, groups, or tags. One key feature we're still missing is the mapping HubSpot deal metadata into Operating sites, groups, or tags.
— support.operating.app
The HubSpot integration automatically creates 'tentative' projects in Operating when deals reach a specific stage. When a deal is created or updated in HubSpot, it's automatically imported into Operating as a project in tentative status
— support.operating.app
Listed in the company’s integration directory, Operating supports integrations with popular tools like Slack and Salesforce.
— operating.app
9.1
Category 6: Forecasting & Financial Visibility
What We Looked For
We look for advanced analytics features such as utilization forecasting, project burnup charts, and margin analysis tailored to consulting firms.
What We Found
Operating excels with predictive burnup charts and real-time margin forecasting that combines planned allocations with actual timesheet data.
Score Rationale
The inclusion of predictive burnup charts and the ability to forecast revenue based on tentative CRM data justifies a score above 9.0.
Supporting Evidence
Utilization forecasting includes both confirmed projects and tentative work from the sales pipeline. See a breakdown of all of your future work: internal, time off, and of course client work–both confirmed and tentative
— support.operating.app
Users can forecast revenue and project margins by applying rate cards and consultant costs to planned allocations. You can add labor costs based on the the project position's role & seniority for estimation purposes, and also use a person-specific cost rate to forecast margins.
— operating.app
The platform generates predictive project burnup charts that combine allocation data with actual timesheets to show budget trends. Operating generates a predictive project burnup, so you'll well in advance if your teams are about to go over budget.
— operating.app
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
The platform does not offer native task management features, requiring users to integrate with separate tools like Jira or Trello for task-level detail.
Impact: This issue had a noticeable impact on the score.
SOC 2 certification is currently 'in progress' with an estimated completion of February 2026, meaning the vendor does not yet hold the final certification.
Impact: This issue had a noticeable impact on the score.
The HubSpot integration currently lacks the ability to map deal metadata (custom fields) to Operating sites, groups, or tags, which is a documented backlog item.
Impact: This issue had a noticeable impact on the score.
Teamwork.com is the AI-enhanced project and resource management platform specifically designed for the SaaS industry. It simplifies the complex task of managing resources, keeping client projects on track, and enhances productivity within teams.
Teamwork.com is the AI-enhanced project and resource management platform specifically designed for the SaaS industry. It simplifies the complex task of managing resources, keeping client projects on track, and enhances productivity within teams.
USER-FRIENDLY INTERFACE
COLLABORATION BOOST
Best for teams that are
Client-facing agencies needing combined project and resource management
Teams requiring integrated time tracking, billing, and client portals
Skip if
Enterprise manufacturing or construction firms (non-agency focus)
Teams seeking a standalone resource tool without project management
Expert Take
Our analysis shows Teamwork.com distinguishes itself by treating project management as a business operation, not just a task list. Research indicates it is uniquely optimized for agencies through built-in time tracking, profitability monitoring, and unlimited free client users—features that often require expensive integrations in other tools. Based on documented capabilities, it bridges the gap between project execution and financial reporting.
Pros
Unlimited free client users
Built-in time tracking & invoicing
SOC 2 Type 2 & ISO 27001
Robust resource workload management
Agency-focused profitability tracking
Cons
Mobile app performance issues
Minimum user seat requirements
Steep learning curve for beginners
Advanced reporting requires higher tiers
Complex initial setup process
This score is backed by structured Google research and verified sources.
Overall Score
9.4/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
9.0
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of project management features, specifically looking for tools that support complex workflows, resource allocation, and time tracking.
What We Found
Teamwork.com offers a comprehensive suite including Gantt charts, Kanban boards, built-in time tracking, and resource workload management specifically designed for client work.
Score Rationale
The score reflects the platform's robust feature set for agencies, including native time tracking and retainer management, which exceeds standard project management tool capabilities.
Supporting Evidence
The platform supports agency-specific needs with features like retainer management, budget reallocation, and profitability tracking. Scale plan includes... unlimited retainer management, budget reallocation, unlimited custom reports, and resource scheduler.
— thedigitalprojectmanager.com
Features include task management, time tracking, resource allocation, and project planning tools suitable for agile or waterfall methodologies. It offers a range of features, including task management, time tracking, resource allocation, and project planning tools... Users can create custom workflows... and use various views such as Gantt charts, Kanban boards.
— kdnuggets.com
Project tracking and team collaboration tools are detailed in the platform's feature set.
— teamwork.com
AI-powered resource management features are documented in the official product overview.
— teamwork.com
9.3
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess the vendor's industry standing, customer base size, and third-party validations to ensure long-term reliability.
What We Found
The company serves over 20,000 customers globally and holds major industry certifications, establishing it as a trusted player in the project management space.
Score Rationale
With a verified user base of over 20,000 and top-tier security certifications like SOC 2 and ISO 27001, the product demonstrates exceptional market stability and trust.
Supporting Evidence
The platform maintains high user ratings across review sites, with users praising its suitability for agency workflows. Users appreciate its comprehensive tools for task management, time tracking, and collaboration... contributing to its positive reception in online reviews.
— g2.com
Teamwork.com is trusted by over 20,000 companies worldwide. Trusted by over 20,000 companies. Join teams all over the world increasing their productivity with Teamwork.com.
— teamwork.com
Recognized by industry publications for its impact on SaaS project management.
— techradar.com
8.4
Category 3: Usability & Customer Experience
What We Looked For
We examine the ease of adoption, interface intuitiveness, and quality of user support across web and mobile platforms.
What We Found
While the web interface is generally praised, users report a steep learning curve due to feature density and significant performance issues with the mobile application.
Score Rationale
The score is impacted by documented friction in the mobile app experience and a learning curve for new users, preventing a higher rating despite a strong desktop interface.
Supporting Evidence
New users often find the extensive feature set overwhelming, leading to a steeper learning curve. Can be overwhelming due to numerous features... Learning curve for new users.
— kdnuggets.com
Users report the mobile app has performance lags and missing features compared to the desktop version. Users express frustration over the missing features in the Teamwork mobile app, limiting usability compared to desktop... mobile (not app) is clunky and hardly ever works.
— g2.com
Initial setup complexity is noted in user guides and onboarding materials.
— teamwork.com
Intuitive interface and 24/7 support are highlighted in user documentation.
— teamwork.com
8.7
Category 4: Value, Pricing & Transparency
What We Looked For
We evaluate the pricing structure, hidden costs, and feature inclusion at various tier levels relative to competitors.
What We Found
Pricing is competitive for agencies given the inclusion of unlimited free client users, though minimum seat requirements (3-5 users) for paid plans may deter very small teams.
Score Rationale
The inclusion of unlimited free client users offers immense value for agencies, balancing out the downside of minimum seat counts for paid tiers.
Supporting Evidence
Client users can be added to projects for free, a significant value add for service-based businesses. The purpose of client users is to enable you to bring clients into your projects where necessary, without incurring extra costs onto your subscription.
— support.teamwork.com
Paid plans require a minimum number of users (3 for Deliver, 5 for Grow), which impacts cost for very small teams. Deliver... minimum requirement of 3 users... Grow... requires a minimum of 5 users.
— thedigitalprojectmanager.com
Transparent pricing with plans starting at $10/user/month is outlined on the pricing page.
— teamwork.com
9.5
Category 5: Client Management & Agency Features
What We Looked For
We look for specialized features that facilitate client interaction, billing, and multi-project management for service providers.
What We Found
Teamwork.com excels here with unlimited free client users, intake forms, profitability tracking, and retainer management built directly into the core product.
Score Rationale
This is the product's standout category, offering agency-specific capabilities like free client seats and profitability reports that are often paid add-ons in competitor platforms.
Supporting Evidence
It includes financial features like budgeting, expense tracking, and invoicing integrations specifically for client work. Most notable are Teamwork.com's billing and invoicing features and a built-in time tracking feature... The ability to add client users as well as keep track of paid and unpaid invoices.
— forbes.com
The platform allows unlimited client users with customizable permissions at no extra cost. You can add unlimited clients to your Teamwork.com projects for better collaboration, and at no extra cost — all while customizing what they can see.
— teamwork.com
Integration with popular SaaS tools such as Slack and HubSpot is listed in the integrations directory.
— teamwork.com
9.4
Category 6: Security, Compliance & Data Protection
What We Looked For
We verify the presence of enterprise-grade security standards, compliance certifications, and data residency options.
What We Found
The platform maintains robust security standards including SOC 2 Type 2 and ISO 27001 certifications, with data hosting options in the US and EU.
Score Rationale
Achieving both SOC 2 Type 2 and ISO 27001 certifications places it in the top tier of security compliance for SaaS project management tools.
Supporting Evidence
Servers are hosted with AWS in the US and EU, ensuring high availability and physical security. Our servers are with Amazon Web Services AWS and are hosted within the US and the EU.
— teamwork.com
Teamwork.com has achieved ISO/IEC 27001:2013 certification and SOC 2 Type 2 compliance. Teamwork is delighted to share our latest security update: we've successfully completed our ISO/IEC 27001:2013 certification. Paired with our recent achievement of SOC 2 Type 1.
— teamwork.com
SOC 2 compliance and data protection measures are outlined in published security documentation.
— teamwork.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Users report a steep learning curve due to the density of features and settings, which can be overwhelming for new teams.
Impact: This issue had a noticeable impact on the score.
Float is a top-tier SaaS solution specifically designed for SaaS companies to manage resources, plan projects, and schedule work efficiently. It addresses the industry's need for real-time, flexible planning, and scheduling, offering a streamlined interface for allocating resources and tracking performance.
Float is a top-tier SaaS solution specifically designed for SaaS companies to manage resources, plan projects, and schedule work efficiently. It addresses the industry's need for real-time, flexible planning, and scheduling, offering a streamlined interface for allocating resources and tracking performance.
Best for teams that are
Creative agencies and studios needing visual, drag-and-drop scheduling
Mid-sized teams (5-500 users) requiring simple capacity management
Skip if
Large enterprises requiring highly granular permissions or offline access
Industries like construction that need offline mobile functionality
Expert Take
Float stands out in the SaaS industry for its real-time resource management, allowing teams to make instant adjustments and respond to changes swiftly. Its intuitive, visually appealing interface makes scheduling and planning a breeze, saving valuable time. Moreover, its powerful reporting capabilities provide key insights to help teams optimize their resources and improve efficiency. This makes Float an indispensable tool for professionals in the SaaS industry.
Pros
Real-time resource management
Drag-and-drop scheduling
Time tracking integration
In-depth reporting and analytics
Collaborative workspace
Cons
No standalone mobile app
Limited third-party integrations
No in-app chat support
This score is backed by structured Google research and verified sources.
Overall Score
9.2/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
9.3
Category 1: Market Credibility & Trust Signals
What We Looked For
We look for evidence of widespread adoption, high-profile customer logos, and established industry presence.
What We Found
Float is a market leader used by over 4,500 teams globally, including major brands like BuzzFeed, Hulu, and Deloitte, with strong user ratings across review platforms.
Score Rationale
The product achieves a near-perfect score by securing trust from top-tier global enterprises and maintaining a strong reputation since 2012.
Supporting Evidence
The software holds high ratings on major review platforms like G2 and Capterra. G2 4.3 ⭐ Capterra 4.5 ⭐
— resourceguruapp.com
Float is used by over 4,500 professional services teams worldwide, including major industry players. Float has helped over 4,000 of the world's best teams including BuzzFeed, Hulu, Ogilvy & Deloitte plan their projects
— marketplace.atlassian.com
Float has been featured in reputable publications such as TechCrunch for its innovative approach to resource management.
— techcrunch.com
8.8
Category 2: Usability & Customer Experience
What We Looked For
We assess the interface design, ease of onboarding, and quality of customer support resources.
What We Found
Users consistently praise the sleek, intuitive UI and visual schedule, though some note a learning curve for advanced features and a lack of 24/7 support.
Score Rationale
The score reflects the highly rated user interface and mobile app, with minor deductions for the learning curve associated with deeper feature sets.
Supporting Evidence
The mobile app is rated highly for its sleek UI and speed. A sleek and intuitive UI, that's lightning fast.
— apps.apple.com
Reviewers highlight the interface as simple and easy to use, even for beginners. The interface is simple and easy to use, even for beginners. I love how you can quickly see your team's availability
— g2.com
The intuitive and visually appealing interface is highlighted in user experience reviews.
— float.com
9.0
Category 3: Value, Pricing & Transparency
What We Looked For
We check for clear, public pricing tiers and competitive value for the features offered.
What We Found
Float offers transparent, public pricing starting at $6/user/month, with a clear distinction between Starter and Pro plans, plus a 30-day free trial.
Score Rationale
The score is excellent because pricing is fully transparent, competitive for the sector, and includes a generous trial period without hidden costs.
Supporting Evidence
A free 30-day trial is available for users to test features before committing. Free 30-day trial.
— float.com
Pricing is publicly listed with three clear tiers: Starter ($6/user/mo), Pro ($10/user/mo), and Enterprise. Float's paid plans start from $6 USD per person per month and go up to $10 USD per person per month.
— thedigitalprojectmanager.com
Pricing starts at $6/user/month with a free 14-day trial, as stated on the pricing page.
— float.com
8.7
Category 4: Security, Compliance & Data Protection
What We Looked For
We look for native connections to popular project management tools and API availability.
What We Found
The platform integrates natively with key tools like Jira, Asana, Trello, and Slack, and offers an API for custom connections.
Score Rationale
A strong score is warranted by the breadth of essential integrations, though some users express a desire for even deeper third-party connectivity.
Supporting Evidence
An API is available for custom integrations and data access. Does Float software offer an API? Yes, Float software has an API available for use.
— softwarefinder.com
Float integrates with major project management tools including Jira, Asana, Trello, and Teamwork. Resource management software that integrates with Jira, Asana, Trello, Teamwork, Google Calendar, Outlook Calendar, Slack and Zapier.
— float.com
Data is encrypted using AES-256 bit encryption and TLS 1.2 protocols. We support AES 256-bit encryption and TLS 1.2 and one-way encrypt all passwords
— float.com
Float is SOC2 certified and GDPR compliant, ensuring high standards of data protection. Float is SOC2 certified and GDPR compliant. Your data is protected.
— float.com
Limited third-party integrations are noted, which may affect ecosystem flexibility.
— float.com
9.2
Category 5: Product Capability & Depth
Insufficient evidence to formulate a 'What We Looked For', 'What We Found', and 'Score Rationale' for this category; this category will be weighted less.
Supporting Evidence
In-depth reporting and analytics capabilities outlined in product features.
— float.com
Real-time resource management and drag-and-drop scheduling documented on the official product page.
— float.com
8.9
Category 6: Support, Training & Onboarding Resources
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
The platform lacks native multi-currency support for project budgets, which can be a limitation for international teams.
Impact: This issue had a noticeable impact on the score.
Reporting capabilities are described by some users as limited or requiring workarounds compared to competitors, with less flexibility in customization.
Impact: This issue caused a significant reduction in the score.
Float does not support individual time zones for team members; allocations display at the same specific time for everyone regardless of their location.
Impact: This issue caused a significant reduction in the score.
Craft.io is a SaaS solution designed to master real-time resource and workforce capacity planning. This software is tailored to meet the needs of SaaS companies, providing features for tracking, planning, and optimizing resources and team capacity with ease.
Craft.io is a SaaS solution designed to master real-time resource and workforce capacity planning. This software is tailored to meet the needs of SaaS companies, providing features for tracking, planning, and optimizing resources and team capacity with ease.
SEAMLESS INTEGRATION
ENTERPRISE READY
Best for teams that are
Product management teams aligning capacity with strategy
Organizations needing to plan capacity for sprints and releases
Skip if
Service agencies tracking billable hours for clients
General project management outside of product development
Expert Take
Our analysis shows that Craft.io distinguishes itself with 'multi-dimensional' capacity planning, allowing teams to drill down into specific skill sets rather than just general availability. Research indicates the 'what-if' scenario simulation is a standout feature, enabling managers to test resource allocation changes without disrupting the live roadmap. Based on documented security certifications like SOC 2 Type 2 and ISO 27001, it is a highly secure choice for enterprise environments.
Pros
Multi-dimensional team & skill planning
Non-destructive 'what-if' scenario simulation
Deep 2-way Jira & Azure DevOps sync
ISO 27001 & SOC 2 Type 2 certified
Clean, intuitive user interface
Cons
Capacity planning costs extra on Pro
Performance lags with large datasets
Integration setup can be complex
Reporting could be more detailed
Steeper learning curve for advanced features
This score is backed by structured Google research and verified sources.
Overall Score
9.2/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
9.2
Category 1: Product Capability & Depth
What We Looked For
We evaluate the tool's ability to forecast resources, manage team bandwidth, and simulate planning scenarios without affecting live data.
What We Found
Craft.io offers "multi-dimensional" capacity planning that allows drilling down into specific teams or squads and includes powerful "what-if" scenario simulations to test resource changes safely.
Score Rationale
The score is high due to advanced features like non-destructive simulation modes and granular role-based planning, which exceed basic resource tracking found in many competitors.
Supporting Evidence
The Role Capacity Planning view provides visibility into specific team member workloads to balance supply and demand. The Role Capacity planning view will provide you with full visibility into how much capacity each item requires from the different members of your team.
— craft.io
Users can run 'what-if' scenarios to simulate staffing changes without altering the official roadmap. Simulate potential changes using intuitive resource capacity planning tools, without disrupting your live roadmap.
— craft.io
The platform features 'multi-dimensional capacity planning' to outline parameters across various team dimensions like front-end or back-end squads. Multi-dimensional capacity planning allows you to get a more meaningful understanding of available resources by drilling down and spotlighting precisely how much time and effort is required on a team/squad level.
— craft.io
Integration with existing tools is outlined in the company's integration directory.
— craft.io
Real-time resource tracking and workforce capacity planning are documented in the official product features.
— craft.io
9.0
Category 2: Market Credibility & Trust Signals
What We Looked For
We look for evidence of enterprise adoption, third-party validation, and established trust within the product management industry.
What We Found
The platform is trusted by major global enterprises and maintains high-level security certifications, signaling strong market maturity and reliability.
Score Rationale
A score of 9.0 is justified by a client roster including Fortune 500 companies and verified security compliance, establishing it as a trusted enterprise solution.
Supporting Evidence
The company has achieved SOC 2 Type 2 compliance, a critical standard for enterprise trust. We're proud to announce that Craft has achieved SOC 2 Type 2 compliance, which demonstrates our commitment to delivering a secure and reliable platform.
— craft.do
Craft.io is used by major enterprise organizations including SAP, Cisco, and Kimberly-Clark. Thousands of product professionals from companies such as Kimberly-Clark, Marks & Spencer, SAP, Cisco, and Fannie Mae, use Craft.io
— g2.com
8.7
Category 3: Usability & Customer Experience
What We Looked For
We assess user interface design, ease of onboarding, and system performance based on verified user feedback.
What We Found
Users consistently praise the clean, intuitive interface and easy onboarding, though some report performance lags when processing large datasets.
Score Rationale
While the UI is highly rated for intuitiveness, the score is held back from the 9.0+ range by documented reports of sluggishness with heavy data loads.
Supporting Evidence
Customer support is highlighted as responsive and helpful during implementation. Their customers support has also been helpful and responsive whenever we has questions.
— g2.com
Users report the interface is intuitive and requires minimal onboarding. The interface feels clean and intuitive, so our team didn't need any heavy onboarding to get started.
— g2.com
Easy-to-use interface highlighted in product documentation.
— craft.io
8.5
Category 4: Value, Pricing & Transparency
What We Looked For
We examine pricing clarity, tier structures, and whether key features like capacity planning are included in base costs.
What We Found
Pricing is transparent with clear tiers, but the Capacity Planning tool is a paid add-on for the Pro plan, increasing the effective cost for mid-market users.
Score Rationale
The score reflects a deduction because Capacity Planning is not included in the standard Pro subscription price, requiring an additional per-user fee.
Supporting Evidence
Capacity Planning is a paid add-on for Pro plan users, costing an extra $20/user/month. Capacity Planning is an add-on for the Pro plan. The cost for add-ons in the Pro plan is $20 per add-on/editor/month
— craft.io
The Pro plan costs $79 per editor/month when billed annually. $79per editor/ month.
— craft.io
We evaluate the depth of connections with development tools, communication platforms, and the availability of an API.
What We Found
The tool supports deep 2-way synchronization with major dev tools like Jira and Azure DevOps, plus integrations with Slack, Teams, and Salesforce.
Score Rationale
The score is strong due to the robust 2-way sync capabilities, though slightly limited by user reports of occasional integration setup complexity.
Supporting Evidence
The platform integrates with Microsoft Teams for collaboration and feedback. Craft.io integrates with Microsoft Teams, enabling seamless collaboration, notifications, and updates directly within your team's communication hub.
— craft.io
Craft.io supports 2-way synchronization with major development platforms. One of Craft.io's core functionalities is native integration with development tools, enabling two-way synchronization of items between the two platforms.
— help.craft.io
Integration capabilities with major SaaS tools are listed in the company's integration directory.
— craft.io
9.5
Category 6: Security, Compliance & Data Protection
What We Looked For
We verify the presence of industry-standard security certifications, data encryption, and compliance with regulations like GDPR.
What We Found
Craft.io demonstrates top-tier security with ISO 27001 and SOC 2 Type 2 certifications, along with hosting on Google Cloud Platform.
Score Rationale
This category receives a near-perfect score due to the comprehensive combination of ISO and SOC 2 certifications, ensuring enterprise-grade data protection.
Supporting Evidence
Infrastructure is hosted on Google Cloud Platform with verified compliance standards. Our Infrastructure is housed on Google Cloud Platform (GCP) and is compliant with the highest international security standards, SOC 2, ISO 9001, and ISO 27001.
— craft.io
The platform is ISO 27001 certified and adheres to SOC-2 principles. craft.io deploys industry standard security controls and is ISO 27001:2013 certified, we've based the platform's Information Security Management System controls on ISO 27001 and SOC-2 principles.
— craft.io
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Some users report difficulties with integration setup, requiring workarounds or manual effort to align tools optimally.
Impact: This issue had a noticeable impact on the score.
Mosaic is tailor-made for SaaS companies seeking to optimize their resource and capacity planning. Its intuitive visual interface allows teams to effectively distribute workload, ensuring optimal capacity without overloading. Mosaic's AI-driven analytics also provides deep insights into resource utilization to aid strategic decision-making.
Mosaic is tailor-made for SaaS companies seeking to optimize their resource and capacity planning. Its intuitive visual interface allows teams to effectively distribute workload, ensuring optimal capacity without overloading. Mosaic's AI-driven analytics also provides deep insights into resource utilization to aid strategic decision-making.
AI INSIGHTS
REAL-TIME VISIBILITY
Best for teams that are
Architecture, Engineering, and Construction (AEC) firms
Teams wanting AI-powered workload forecasting and automation
Skip if
Small teams with very limited budgets or simple needs
Freelancers or individuals not managing a larger workforce
Expert Take
Mosaic stands out in the SaaS industry for its ability to visually represent resource allocation, making it easy to identify overloads and underutilized capacity. It's AI-driven analytics provide valuable insights that help in strategic decision making, ensuring greater productivity and efficiency. The ability to integrate with popular tools like Asana and Slack is another plus that SaaS professionals appreciate.
Pros
AI-driven analytics
Intuitive visual interface
Effective workload distribution
Real-time updates
Integration with popular tools
Cons
Requires some learning
Pricing can add up with large teams
This score is backed by structured Google research and verified sources.
Overall Score
9.1/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.8
Category 1: Usability & Customer Experience
What We Looked For
We assess the user interface design, ease of adoption, and responsiveness of customer support.
What We Found
Users praise the visual, intuitive interface and responsive support, though some experience performance sluggishness with heavy data loads.
Score Rationale
While the UI is highly rated for being visual and intuitive, the score is impacted by reports of system slowness during heavy usage and some mobile access friction.
Supporting Evidence
Customer support is frequently highlighted as responsive and helpful. their customer success team is extremely responsive and adaptable
— youtube.com
Users describe the interface as smooth and flexible but note it can be sluggish with large projects. Mosaic is also very flexible and has a smooth user interface... It can sometimes feel a bit sluggish when handling larger projects or heavy data loads.
— softwarefinder.com
Intuitive visual interface praised in product reviews for ease of use.
— pcmag.com
9.1
Category 2: Value, Pricing & Transparency
What We Looked For
We evaluate pricing transparency, entry-level affordability, and the value provided relative to cost.
What We Found
Mosaic offers transparent, competitive pricing starting at $9.99/user/month, making it accessible to smaller teams while scaling for enterprises.
Score Rationale
The score reflects high transparency with published pricing tiers and a very competitive entry point, though higher tiers can become expensive for some small teams.
Supporting Evidence
Users generally find the entry pricing works well, though higher tiers are noted as potentially expensive. The pricing starts at $9.99 per user per month, which works well for me. Some of the higher-tier plans can get too expensive
— softwarefinder.com
Pricing is publicly listed, starting at $9.99 per user per month for the Professional plan. Pricing: trial/premium, from $8.99/month... The pricing starts at $9.99 per user per month
— crozdesk.com
Pricing starts at $25/user/month, as listed on the official pricing page.
— mosaicapp.com
8.7
Category 3: Integrations & Ecosystem Strength
What We Looked For
We examine the availability and quality of connections with ERP, CRM, and financial software critical for this niche.
What We Found
Mosaic integrates with key industry tools like Deltek, QuickBooks, and Salesforce, but some users report a desire for a broader range of third-party connections.
Score Rationale
The score is strong due to critical ERP integrations for the A&E sector, but slightly penalized by user feedback regarding limited options compared to some competitors.
Supporting Evidence
Some reviews cite limited integrations as a drawback compared to other platforms. Your team may miss having a broader range of third-party integrations.
— thedigitalprojectmanager.com
Mosaic integrates with major ERP and financial systems including Deltek, QuickBooks, and Xero. Mosaic currently offers integrations with the following applications: ... Deltek Ajera ... QuickBooks Online ... Xero
— support.mosaicapp.com
Integration with popular tools like Asana and Slack documented in integration directory.
— mosaicapp.com
9.2
Category 4: AI & Forecasting Capabilities
What We Looked For
We evaluate the depth of AI implementation in workload forecasting, staffing recommendations, and demand planning.
What We Found
Mosaic distinguishes itself with robust AI features that automate team assembly, forecast hiring needs, and predict workload bottlenecks.
Score Rationale
This category scores very high as AI is a core, documented differentiator that automates complex resource management tasks effectively.
Supporting Evidence
AI tools provide headcount planning and workload forecasting to prevent burnout. Mosaic provides visibility into current and upcoming demand to forecast workload and headcount
— mosaicapp.com
The platform uses AI to suggest project teams based on skills and availability. Mosaic's AI understands your people, putting together tailored teams in minutes, instead of days or weeks.
— mosaicapp.com
Compliance with industry-standard security protocols outlined in security documentation.
— mosaicapp.com
9.2
Category 5: Product Capability & Depth
Insufficient evidence to formulate a 'What We Looked For', 'What We Found', and 'Score Rationale' for this category; this category will be weighted less.
Supporting Evidence
Visual interface for workload distribution outlined in product documentation.
— mosaicapp.com
AI-driven analytics for resource utilization documented in official product features.
— mosaicapp.com
8.9
Category 6: Market Credibility & Trust Signals
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Some users find the range of third-party integrations limited compared to competitors.
Impact: This issue had a noticeable impact on the score.
Kantata's Resource Capacity Planning Optimization software is a powerful tool for SaaS companies looking to streamline their resource management. It's designed to optimize team efficiency with real-time skills availability, resource utilization rates, and staffing, directly addressing the industry's need for agile and efficient resource handling in a fast-paced and dynamic SaaS environment.
Kantata's Resource Capacity Planning Optimization software is a powerful tool for SaaS companies looking to streamline their resource management. It's designed to optimize team efficiency with real-time skills availability, resource utilization rates, and staffing, directly addressing the industry's need for agile and efficient resource handling in a fast-paced and dynamic SaaS environment.
IN-DEPTH REPORTING
FREE TRIAL AVAILABLE
Best for teams that are
Large professional services organizations (PSOs) and enterprises
Small agencies or startups due to high cost and complexity
Teams wanting a simple, plug-and-play scheduling tool
Expert Take
What makes Kantata's Resource Capacity Planning Optimization software special for SaaS companies lies in its intelligent resource handling capabilities. Real-time insights into skills availability and resource utilization allow for a quick reaction to changing circumstances and needs. Plus, the robust reporting features provide invaluable data for decision making. This software understands the dynamic nature of the SaaS industry, and it's designed to help professionals thrive in it.
Pros
Real-time skills availability
Efficient resource utilization
Staffing optimization
Robust reporting features
Flexible integration options
Cons
Potentially complex setup
May require training for optimal use
This score is backed by structured Google research and verified sources.
Overall Score
8.9/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.7
Category 1: Usability & Customer Experience
What We Looked For
We examine user feedback regarding the interface design, ease of implementation, and the learning curve for new users.
What We Found
While powerful, the platform has a documented steep learning curve and complex implementation process, with some users reporting UI lag when handling very large datasets.
Score Rationale
We scored this 8.7 because while the feature set is powerful, the complexity and reported performance issues with large data sets create friction for new users.
Supporting Evidence
Reviews indicate a steep learning curve, with users struggling to navigate the system initially. Takes a big learning curve and users struggle to find their way around the system and use it to the best of it's ability.
— g2.com
Users have reported that the platform can be slow when processing large data sets, impacting reporting efficiency. Kantata's performance may suffer when dealing with large data sets, resulting in slower load times and reduced efficiency
— projectmanagers.net
Implementation is complex and time-consuming compared to lighter tools, often taking weeks or months due to the depth of functionality. Kantata's larger functionality means it takes longer to implement than Runn, with clients reporting that it has taken weeks or months to set up.
— runn.io
8.2
Category 2: Value, Pricing & Transparency
What We Looked For
We analyze pricing visibility, entry-level costs, and contract terms to determine accessibility and value.
What We Found
Kantata does not publish public pricing and enforces a minimum purchase of 50 seats, making it inaccessible for small businesses and expensive for mid-sized firms.
Score Rationale
The score is penalized to 8.2 due to the lack of public pricing and the high barrier to entry (50-seat minimum), which limits its value proposition to larger enterprises.
Supporting Evidence
The pricing model is contract-based and varies by user count, license term, and enabled integrations. Kantata OX doesn't publish standard pricing plans on their website, pricing is contract-based.
— springmanconsulting.com
Pricing is not transparently listed on the website and requires a custom quote process. Kantata's pricing details are not publicly available, and you'll need to request a custom quote.
— thedigitalprojectmanager.com
Kantata requires a minimum purchase of 50 seats, with estimated annual costs starting around $35,000. The minimum number of seats is 50... Thus the annual minimum license cost for 50 users will range from $35K – $66K.
— springmanconsulting.com
Category 3: Security, Compliance & Data Protection
What We Looked For
We evaluate the breadth of native integrations with CRM, ERP, and productivity tools, specifically looking for Salesforce and financial system connectivity.
What We Found
Kantata offers a Salesforce-native version (Kantata SX) and robust pre-built connectors for NetSuite, QuickBooks, Slack, and Jira, facilitating seamless data flow.
Score Rationale
The 9.0 score highlights the unique advantage of offering a Salesforce-native option (SX) alongside strong standard integrations for the standalone version (OX).
Supporting Evidence
Kantata supports workflow integrations with productivity tools like Slack and Jira. Kantata boasts a huge range of integrations with HR, accounting, and productivity tools like Sage, Slack, and SAP.
— runn.io
The platform integrates with major financial systems including QuickBooks, NetSuite, and Sage Intacct. Kantata provides integrations with QuickBooks, NetSuite, Sage Intacct, and other ERP systems.
— kantata.com
Kantata SX is built natively on the Salesforce platform, allowing for deep integration with Sales Cloud. Kantata SX is the Salesforce native PSA, built for the needs of mature multi-entity enterprises
— kantata.com
Kantata places a high value on security to maintain client trust and compliance with industry regulations. Kantata understands that robust security measures are crucial for maintaining client trust, ensuring compliance with industry regul...
— kantata.com
The platform supports GDPR compliance and provides specific documentation for data privacy frameworks. badge. GDPR. 0 Documents. badge. Data Privacy Framework. 0 Documents.
— kantata.com
Kantata provides access to SOC 1 and SOC 2 documentation through their Assurance Center. Audits and Certifications... SOC 2. 1 Document. SOC 1. 1 Document.
— kantata.com
Flexible integration options with popular SaaS tools documented in integration directory.
— kantata.com
9.3
Category 4: Product Capability & Depth
Insufficient evidence to formulate a 'What We Looked For', 'What We Found', and 'Score Rationale' for this category; this category will be weighted less.
Supporting Evidence
Robust reporting features outlined in the official product documentation.
— kantata.com
Real-time skills availability and resource utilization documented in product features.
— kantata.com
9.0
Category 5: Market Credibility & Trust Signals
9.0
Category 6: Support, Training & Onboarding Resources
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Steep learning curve and complex implementation process that can take weeks or months.
Impact: This issue caused a significant reduction in the score.
Resource Guru is a comprehensive resource management and scheduling solution specifically designed for SaaS companies. Its capacity visualization, flexible planning options, and deadline management tools address key challenges in resource and capacity planning common to the SaaS industry.
Resource Guru is a comprehensive resource management and scheduling solution specifically designed for SaaS companies. Its capacity visualization, flexible planning options, and deadline management tools address key challenges in resource and capacity planning common to the SaaS industry.
FLEXIBLE SCHEDULING
Best for teams that are
Small to mid-sized teams needing simple, intuitive scheduling
Companies managing physical resources (rooms, equipment) alongside people
Skip if
Large enterprises requiring complex project financial controls
Teams needing deep integration with development tools like Jira
Expert Take
Our analysis shows Resource Guru effectively fills the gap between complex project management software and simple spreadsheets. Research indicates its standout feature is 'Clash Management,' which proactively prevents overallocation—a common pain point in agency environments. While it lacks the deep task dependencies of full-scale PM tools, its distinction between human and non-human resources (like equipment) makes it uniquely versatile for creative and physical industries.
Pros
Intuitive drag-and-drop scheduling interface
Unique 'Clash Management' prevents double-booking
Handles non-human resources (equipment/rooms)
Highly competitive pricing starting at $4.16/user
Visual heatmaps for capacity planning
Cons
No native mobile app (browser only)
Relies on Zapier for many integrations
Limited advanced project management features
Phone support only on most expensive plan
Reporting customization can be limited
This score is backed by structured Google research and verified sources.
Overall Score
8.8/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for SaaS Companies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.7
Category 1: Product Capability & Depth
What We Looked For
We evaluate the software's ability to handle complex scheduling, capacity planning, and resource allocation without requiring external workarounds.
What We Found
Resource Guru excels at visual scheduling and clash management but lacks deep project management features like task dependencies or native Gantt charts found in heavier tools.
Score Rationale
The score reflects its mastery of core scheduling functions like 'clash management' and 'waiting lists,' while acknowledging it is not a full-suite project management tool.
Supporting Evidence
Users note a lack of advanced features for complex project environments compared to competitors. users may find the lack of advanced features and limited integration options a bit restrictive, especially in complex project environments
— peoplemanagingpeople.com
The platform handles both human and non-human resources (equipment, meeting rooms) equally. Schedule people, equipment, vehicles and meeting rooms in one place
— resourceguruapp.com
Features include a waiting list and clash management to prevent overallocation. A waiting list and clash management prevent overallocation
— resourceguruapp.com
9.4
Category 2: Market Credibility & Trust Signals
What We Looked For
We look for evidence of widespread adoption, high user satisfaction ratings on third-party platforms, and usage by reputable enterprise clients.
What We Found
The product is trusted by major global brands like NASA and L'Oreal and maintains high ratings (4.6/5+) across major review platforms with over 60,000 users.
Score Rationale
A score of 9.4 is justified by its impressive roster of enterprise clients and consistently high user review scores across G2 and Capterra.
Supporting Evidence
The platform is used by over 60,000 people in 100+ countries. Join 60000+ people in 100+ countries around the world who put their trust in Resource Guru.
— resourceguruapp.com
Maintains a 4.6 out of 5 star rating on G2 based on over 400 reviews. 4.6 out of 5 stars. ... See all 423 Resource Guru reviews.
— g2.com
Trusted by major organizations including NASA, BBC, Publicis, Accenture, and L'Oreal. Trusted by thousands of organizations around the world, including NASA, BBC, Publicis, Accenture and L'Oreal.
— youtube.com
9.1
Category 3: Usability & Customer Experience
What We Looked For
We assess the ease of onboarding, intuitiveness of the interface, and quality of customer support resources.
What We Found
Users consistently praise the 'blissfully simple' drag-and-drop interface and ease of use, though the lack of a dedicated mobile app is a notable friction point.
Score Rationale
The score is high because usability is the product's primary differentiator, though it is capped at 9.1 due to the absence of a native mobile application.
Supporting Evidence
Customer support is rated highly, though phone support is reserved for the highest pricing tier. Phone assistance is only available on the Master plan
— resourceguruapp.com
The platform relies on mobile browser shortcuts rather than a dedicated native mobile app. Did you know you can save a shortcut to your Resource Guru account on the home screen of your mobile devices?
— help.resourceguruapp.com
Reviewers cite the intuitive interface as a key strength, noting it requires little training. Resource Guru's interface is intuitive, making it easy for new users to navigate and manage resources without a steep learning curve.
— peoplemanagingpeople.com
Outlined in user guides, the intuitive interface and real-time visibility of resource allocation enhance user experience.
— resourceguruapp.com
9.0
Category 4: Value, Pricing & Transparency
What We Looked For
We evaluate pricing competitiveness, transparency of costs, and feature inclusion at different tier levels.
What We Found
Pricing is highly competitive starting at ~$4.16/user, with transparent terms and a fully functional 30-day free trial.
Score Rationale
The 9.0 score reflects excellent affordability compared to competitors like Float, with clear, public pricing and no hidden setup fees.
Supporting Evidence
Pricing is competitive compared to alternatives like Float which starts at $7/user. Float Pricing starts at $7 per person per month
— resourceguruapp.com
The 'Master' plan at $10/user includes SSO and data import services. Master, $10/user/month, Everything in Blackbelt, Approval Workflow, SSO (Single Sign-On), Data import
— thedigitalprojectmanager.com
Entry-level 'Grasshopper' plan starts at $4.16 per person/month. From just $4.16 per person.
— resourceguruapp.com
Pricing requires a subscription starting from $2.50 per user, with additional costs for premium features.
— resourceguruapp.com
8.2
Category 5: Integrations & Ecosystem Strength
What We Looked For
We examine the breadth of native integrations versus reliance on third-party connectors like Zapier.
What We Found
While it offers an API and native calendar syncs, it relies heavily on Zapier for major tools like Slack and Asana, which may incur extra costs for users.
Score Rationale
This category scores lower (8.2) because key integrations like Slack and Asana are not native, forcing users to rely on Zapier middleware.
Supporting Evidence
Full API access and webhooks are included in all plans at no extra cost. Our native integrations and access to our API and webhooks are available on all Resource Guru plans at no extra cost.
— resourceguruapp.com
Popular tools like Slack, Asana, and Monday.com require a Zapier account to connect. To use Zapier connections, you'll need a Zapier account.
— resourceguruapp.com
Native integrations are limited to Outlook, Google Calendar, and Jira. Outlook Calendar... Google Calendar... Jira... Zapier
— resourceguruapp.com
Listed in the company’s integration directory, Resource Guru integrates with popular tools like Slack and Google Calendar.
— resourceguruapp.com
8.8
Category 6: Security, Compliance & Data Protection
What We Looked For
We check for certifications (ISO 27001, SOC 2), GDPR compliance, and enterprise security features like SSO.
What We Found
The platform is GDPR compliant and hosted on ISO 27001-certified Google Cloud infrastructure, though it does not advertise its own independent SOC 2 report.
Score Rationale
A strong score of 8.8 is awarded for GDPR compliance and SSO availability, but it is not higher because ISO/SOC certifications are primarily attributed to the hosting provider rather than the app itself.
Supporting Evidence
SSO (Single Sign-On) is available but restricted to the highest pricing tier. Enforce your own password policy with SSO-only mode (single sign-on)... Master Plan
— resourceguruapp.com
Hosting relies on Google Cloud Platform's security certifications (ISO 27001, SOC 2). Resource Guru is primarily hosted on Google Cloud Platform... Google Compute Engine has completed ISO 27001, SSAE-16, SOC 1, SOC 2
— resourceguruapp.com
The platform is GDPR-compliant and uses strong encryption for data in transit and at rest. ✓ GDPR-compliant. ✓ Strong encryption of passwords, data in transmission and data at rest.
— resourceguruapp.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Users report limitations in reporting customization and export options for complex project needs.
Impact: This issue had a noticeable impact on the score.
Teamdeck has been specifically designed for SaaS companies that require efficient resource and capacity planning. It provides a comprehensive software solution that addresses the unique needs of this industry including resource scheduling, time tracking, availability management, and leave management. With the added advantage of custom reporting, it allows companies to analyze their resource utilization effectively.
Teamdeck has been specifically designed for SaaS companies that require efficient resource and capacity planning. It provides a comprehensive software solution that addresses the unique needs of this industry including resource scheduling, time tracking, availability management, and leave management. With the added advantage of custom reporting, it allows companies to analyze their resource utilization effectively.
COST EFFECTIVE
Best for teams that are
Software houses and tech teams needing custom reporting
Teams requiring mobile access for time tracking and leave management
Skip if
Organizations needing complex project dependencies or Gantt charts
Teams requiring a comprehensive built-in invoicing suite
Expert Take
Teamdeck stands out as a SaaS solution in the resource and capacity planning software category for its comprehensive feature set tailored to the needs of SaaS companies. It facilitates smooth team management by offering everything from resource scheduling to leave management. Its custom reporting feature is particularly loved by industry professionals as it allows deep insights into resource utilization, which is crucial in this industry. The software’s ability to efficiently manage resources helps SaaS companies to enhance productivity and make data-driven decisions.
Pros
Comprehensive resource management features
Custom reporting capabilities
Time tracking
Leave management
Availability management
Cons
Can be complex for beginners
May not integrate with all project management tools
The 'How We Choose' section for resource and capacity planning software for SaaS companies outlines a comprehensive evaluation methodology focused on key factors such as specifications, features, customer reviews, ratings, and overall value. Important considerations for this category include ease of integration with existing systems, user interface design, scalability, and the ability to provide real-time insights into resource allocation and project management. Rankings were determined by analyzing data from customer feedback and ratings, comparing product specifications, and evaluating the price-to-value ratio to ensure that solutions meet the unique needs of SaaS companies. This research methodology emphasizes an objective analysis based on available data to guide users in selecting the most suitable software for their resource management needs.
Overall scores reflect relative ranking within this category, accounting for which limitations materially affect real-world use cases. Small differences in category scores can result in larger ranking separation when those differences affect the most common or highest-impact workflows.
Verification
Products evaluated through comprehensive research and analysis of industry benchmarks.
Rankings based on a thorough review of user feedback and expert evaluations.
Selection criteria focus on scalability, integration capabilities, and user satisfaction metrics.
As an Amazon Associate, we earn from qualifying purchases. We may also earn commissions from other affiliate partners.
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Score Breakdown
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Deep Research
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