Evaluating the Top Resource & Capacity Planning Software for Contractors: Insights from Market Analysis and User Feedback In our comparative analysis of leading resource and capacity planning software for contractors, research indicates that features like real-time project tracking and user-friendly interfaces are paramount. Data from industry reports suggest that platforms such as Smartsheet and PlanGrid frequently receive positive ratings in customer reviews, particularly for their intuitive design and robust integration capabilities. However, many users express frustration with the steep learning curves associated with some solutions, indicating that simplicity often trumps complexity in effective software choices. Interestingly, customer feedback trends reveal that while advanced analytics tools can enhance decision-making, they may also overwhelm users who need straightforward functionality. For instance, Procore is often associated with seamless project management but has garnered mixed reviews regarding its pricing, which ranges from moderate to high, depending on the feature set. Meanwhile, Asana is celebrated for its affordability and adaptability, making it a favorite among smaller contractors looking to streamline operations without breaking the bank.Evaluating the Top Resource & Capacity Planning Software for Contractors: Insights from Market Analysis and User Feedback In our comparative analysis of leading resource and capacity planning software for contractors, research indicates that features like real-time project tracking and user-friendly interfaces are paramount.Evaluating the Top Resource & Capacity Planning Software for Contractors: Insights from Market Analysis and User Feedback In our comparative analysis of leading resource and capacity planning software for contractors, research indicates that features like real-time project tracking and user-friendly interfaces are paramount. Data from industry reports suggest that platforms such as Smartsheet and PlanGrid frequently receive positive ratings in customer reviews, particularly for their intuitive design and robust integration capabilities. However, many users express frustration with the steep learning curves associated with some solutions, indicating that simplicity often trumps complexity in effective software choices. Interestingly, customer feedback trends reveal that while advanced analytics tools can enhance decision-making, they may also overwhelm users who need straightforward functionality. For instance, Procore is often associated with seamless project management but has garnered mixed reviews regarding its pricing, which ranges from moderate to high, depending on the feature set. Meanwhile, Asana is celebrated for its affordability and adaptability, making it a favorite among smaller contractors looking to streamline operations without breaking the bank. To add a bit of humor—if these software options were people, Microsoft Project would be the overqualified consultant who insists on using jargon, while Trello would be the laid-back friend who just wants to keep things organized with sticky notes! Lastly, market research shows that many contractors value mobile access, especially for on-site updates, making cloud-based solutions essential. If you're navigating the software landscape, remember that what works for one contractor might not fit another's unique needs—after all, you wouldn’t wear someone else’s shoes, would you?
Runn is a real-time resource planning SaaS solution designed specifically for contractors. It provides comprehensive visibility into resource management and forecasting, allowing contractors to optimally assign the right resources to the right projects. Its features target the unique needs of this industry, such as allocation, capacity planning, and profit forecasting.
Runn is a real-time resource planning SaaS solution designed specifically for contractors. It provides comprehensive visibility into resource management and forecasting, allowing contractors to optimally assign the right resources to the right projects. Its features target the unique needs of this industry, such as allocation, capacity planning, and profit forecasting.
REAL-TIME RESOURCE VIEW
EFFICIENT RESOURCE ALLOCATION
Best for teams that are
IT services, consulting firms, and agencies needing strategic capacity planning
Senior leaders requiring high-level visibility into profitability and forecasting
Mid-to-large organizations managing complex resource pools across multiple projects
Skip if
Teams looking for a granular daily task manager or to-do list tool
Small teams with very simple scheduling needs who might find the features overwhelming
Users requiring hard limits on resource utilization rates without workarounds
Expert Take
Our analysis shows Runn stands out for its 'Placeholder' feature, which allows teams to model tentative projects and forecast hiring needs before committing to costs—a capability often missing in basic scheduling tools. Research indicates it combines this strategic depth with a highly visual interface that simplifies capacity planning. Furthermore, its SOC 2 Type II certification and transparent free tier make it uniquely accessible and secure for growing professional services firms.
Pros
Free plan for teams up to 5 users
Placeholder resources for tentative project planning
SOC 2 Type II certified security
Native two-way Jira and Harvest integrations
Visual capacity heatmaps and forecasting
Cons
No bulk update functionality for resources
Limited export options for custom fields
Fewer native integrations than legacy competitors
Granular permission controls can be limited
Mobile app capabilities are limited
This score is backed by structured Google research and verified sources.
Overall Score
9.9/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for Contractors. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.9
Category 1: Product Capability & Depth
What We Looked For
We evaluate the software's ability to handle complex resource scheduling, capacity planning, and project forecasting for professional services.
What We Found
Runn provides real-time resource scheduling with unique 'placeholder' capabilities for tentative projects, allowing teams to forecast demand before confirming hires. It includes built-in timesheets, capacity management heatmaps, and financial forecasting features that track billable vs. non-billable utilization.
Score Rationale
The score is high due to advanced features like placeholder planning and financial forecasting, though it is slightly limited by a lack of bulk editing capabilities found in mature competitors.
Supporting Evidence
Financial forecasting features allow tracking of project budgets, revenue, and profit margins based on resource allocation. Get forecasts of how much revenue, profit and costs your projects incur in the comprehensive project reports.
— runn.io
The platform offers real-time capacity management to spot resource conflicts and utilization bottlenecks. Check if someone is overbooked, by how much and why. Quickly transfer project assignments to another person or placeholder.
— runn.io
Runn allows users to add placeholder resources (e.g., 'Graphic Designer') to plan tentative projects and estimate costs before assigning specific staff. When you know you'll need a certain type of resource but not the exact people you want to allocate, you can add placeholder resources... This lets you plan the project and estimate resource requirements.
— runn.io
Specialized tools for capacity planning and profit forecasting outlined in product documentation.
— runn.io
Real-time resource visibility and forecasting documented on the official website.
— runn.io
8.8
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess the vendor's industry standing, security certifications, user base size, and public reliability signals.
What We Found
Runn is SOC 2 Type II certified and GDPR compliant, demonstrating a high standard of security maturity. It serves over 15,000 users worldwide, though it has a smaller volume of third-party reviews compared to legacy competitors like Float or Resource Guru.
Score Rationale
The score reflects strong enterprise-grade security certifications (SOC 2 Type II), balanced against a smaller footprint of public reviews compared to category leaders.
Supporting Evidence
The platform is used by over 15,000 users globally for resource planning. Join over 15k users worldwide.
— runn.io
Runn has achieved SOC 2 Type II certification, verifying its security and data protection controls. Runn is SOC 2 Type II certified and supports compliance with global privacy regulations, including GDPR.
— runn.io
9.0
Category 3: Usability & Customer Experience
What We Looked For
We analyze user feedback regarding interface design, ease of adoption, and the quality of visual planning tools.
What We Found
Users consistently praise the 'visual' nature of the platform, describing it as a 'visual factory' for time management. The interface is designed to be intuitive for project managers moving away from spreadsheets, though some users note limitations in customizing views and exporting specific data fields.
Score Rationale
The product scores highly for its modern, visual-first UX that simplifies complex data, with minor deductions for reported friction in bulk updates and custom exports.
Supporting Evidence
Reviewers highlight the ease of seeing 'cliffs' in capacity and drilling into team availability. The capacity planning chart really changed things for us. Just being able to drill into a team and see where the cliffs are has been a huge benefit.
— runn.io
Customers describe the interface as highly visual and superior to spreadsheet-based planning. I kept coming back to the manufacturing concept of the 'visual factory' – we needed a visual factory for our time... Runn's visual UX really stood out to us.
— runn.io
Intuitive user interface praised in user reviews on third-party platforms.
— pcmag.com
9.4
Category 4: Value, Pricing & Transparency
What We Looked For
We examine pricing structures, free tier availability, and the transparency of cost information.
What We Found
Runn offers a permanently free plan for small teams (up to 5 people) and a transparent 'Pro' tier at $10/person/month. Pricing is publicly listed without requiring sales contact for standard tiers, and a 14-day free trial is available.
Score Rationale
This category receives a near-perfect score for its generous free tier, affordable entry price, and complete transparency on costs, which is rare in enterprise SaaS.
Supporting Evidence
The Pro plan is priced at $10 per managed person per month. Pro. $10.00. 1 person managed / month.
— runn.io
Runn offers a free plan for teams managing up to 5 people. The Free plan provides unlimited projects and users, making it suitable for small teams or individuals.
— alternatives.co
Transparent pricing with a free plan available for up to 5 users, as listed on the official site.
— runn.io
8.7
Category 5: Integrations & Ecosystem Strength
What We Looked For
We evaluate the breadth of native integrations with project management, HR, and time-tracking tools.
What We Found
Runn offers robust native integrations with key tools like Jira, Harvest, Clockify, and WorkflowMax. It also supports an API and Zapier for broader connectivity, though its list of native HRIS integrations is growing rather than exhaustive compared to older platforms.
Score Rationale
A strong score for covering the most critical integrations (Jira/Harvest) and offering an API, though it lacks the massive pre-built ecosystem of some legacy competitors.
Supporting Evidence
Runn provides a REST API for custom reporting and integrations. Our REST API allows you to integrate Runn with any service you'd like, or to get out data for custom reports.
— runn.io
The platform supports a two-way sync with Harvest for time tracking and project data. Connect Harvest with Runn in one click. Bring your Harvest projects, people, and timesheets directly to Runn.
— runn.io
Runn integrates natively with Jira to sync projects and people. Runn's Jira integration makes it easy to bring your people from Jira projects into Runn for easy scheduling.
— runn.io
Integration capabilities with popular project management tools documented in the integrations directory.
— runn.io
9.5
Category 6: Security, Compliance & Data Protection
What We Looked For
We assess the product's adherence to enterprise security standards, data privacy laws, and access control features.
What We Found
Runn demonstrates exceptional security maturity for its category, holding SOC 2 Type II certification and supporting GDPR compliance. It includes enterprise features like Single Sign-On (SSO), Multi-Factor Authentication (MFA), and Role-Based Access Control (RBAC).
Score Rationale
The score is exceptional because SOC 2 Type II certification and comprehensive features like SSO/MFA are often reserved for much more expensive 'Enterprise' tiers in this market.
Supporting Evidence
Security features include SSO, MFA, and granular role-based access control. Secure authentication via SAML or Google, with added protection through MFA. Set granular user permissions to control who can access and manage data.
— runn.io
Runn is SOC 2 Type II certified, indicating rigorous independent auditing of its security controls. Runn is SOC 2 Type II certified and supports compliance with global privacy regulations, including GDPR.
— runn.io
Data protection policies and compliance standards outlined in published security documentation.
— runn.io
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
While core integrations exist, some reviews note limited integrations with HR management tools compared to more mature platforms.
Impact: This issue had a noticeable impact on the score.
Celoxis is a comprehensive resource management and capacity planning software tailored for contractors. It effectively optimizes workflows, enhances resource allocation, and facilitates sophisticated scheduling. Its industry-specific features address the pressing needs of contractors, such as managing multiple resources, balancing workload, and forecasting resource availability.
Celoxis is a comprehensive resource management and capacity planning software tailored for contractors. It effectively optimizes workflows, enhances resource allocation, and facilitates sophisticated scheduling. Its industry-specific features address the pressing needs of contractors, such as managing multiple resources, balancing workload, and forecasting resource availability.
CONTRACTOR-FRIENDLY
Best for teams that are
Mid-to-large enterprises in IT, engineering, and consulting sectors
Teams needing a comprehensive Project Portfolio Management (PPM) solution
Organizations requiring customizable workflows and advanced reporting capabilities
Skip if
Freelancers or small teams needing a simple, lightweight task manager
Users who find steep learning curves and complex setup processes intimidating
Those seeking a dedicated resource scheduler without full project management features
Expert Take
Our analysis shows Celoxis stands out for its rare dual-deployment model, offering both cloud and on-premise versions that cater to security-conscious enterprises. Research indicates it combines deep resource management features with rigorous security standards like SOC 2 and ISO 27001. While the interface may have a learning curve, the platform delivers exceptional value through transparent pricing and robust financial tracking capabilities that are often paid add-ons in competitor tools.
Pros
Rare on-premise and cloud deployment options
SOC 2 Type 2 and ISO 27001 certified
Comprehensive financial and resource tracking
Transparent pricing with no hidden costs
24x5 human support included
Cons
Steep learning curve for new users
Interface described as dated by some users
Reporting limited to 15,000 rows per query
Minimum requirement of 5 users
No native mobile app (web-optimized only)
This score is backed by structured Google research and verified sources.
Overall Score
9.8/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for Contractors. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.9
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of project planning, resource scheduling, and portfolio management features available for complex enterprise needs.
What We Found
Celoxis provides robust enterprise-grade features including interactive Gantt charts, financial tracking, and AI-powered resource scheduling, though it enforces specific data limits on reporting.
Score Rationale
The score is high due to advanced scheduling and custom app capabilities, but capped below 9.0 because of documented reporting limits (15,000 rows) that may affect large-scale data analysis.
Supporting Evidence
Reporting functionality is restricted by a query row limit of 15,000 records per report. If a query returns more than 15,000 rows, the report does not run and an error message is shown.
— celoxis.com
Users can create Custom Apps to manage business processes like risks or approvals using workflows and custom fields. Celoxis Custom Apps let you manage any business process—like risks or approvals—using workflows, custom fields, reports, and dashboards.
— celoxis.com
The platform includes AI-powered resource management tools for streamlining planning, scheduling, and capacity planning. Celoxis is an AI-powered resource management tool that helps project managers streamline resource planning, scheduling, and capacity planning.
— celoxis.com
Documented in official product documentation, Celoxis offers advanced scheduling and resource allocation tailored for contractors.
— celoxis.com
9.3
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess the vendor's longevity, customer base, and adherence to recognized industry standards and certifications.
What We Found
Founded in 2001, Celoxis is a mature player with over two decades of experience and maintains rigorous security certifications including SOC 2 Type 2 and ISO 27001.
Score Rationale
Achieving a score of 9.3 reflects its long-standing market presence since 2001 and verification of top-tier compliance standards, establishing it as a highly trusted vendor.
Supporting Evidence
The company holds major security certifications including ISO 27001 and SOC 2 Type 2. ISO 27001. Audited. AICPA SOC 2. Audited - Type 2.
— celoxis.com
Celoxis was founded in 2001, marking it as one of the first SaaS project management tools. The SaaS industry was born in India in 2001 with Celoxis, a revolutionary project management tool.
— celoxis.com
Referenced by TechRadar as a top project management tool for contractors, highlighting its industry-specific features.
— techradar.com
8.5
Category 3: Usability & Customer Experience
What We Looked For
We analyze user feedback regarding the learning curve, interface design, and quality of customer support.
What We Found
While support is highly rated (24x5), users frequently report a steep learning curve and an interface that feels dated compared to modern competitors.
Score Rationale
This category scores lower (8.5) because significant user feedback cites a 'steep learning curve' and 'complex UI' as barriers to adoption, despite excellent support services.
Supporting Evidence
Celoxis provides human support 24 hours a day, 5 days a week. 24x5 Unmatched Support... we leave no stone unturned when it comes to solving your issues.
— celoxis.com
Some users describe the user interface as functional but lacking modern design aesthetics. The interface is functional, but it doesn't feel especially modern.
— g2.com
User reviews frequently mention a steep learning curve required to master the software's features. Users find the learning curve steep with Celoxis, requiring time and patience to fully grasp its features.
— g2.com
Offers a 14-day free trial allowing users to explore its features before full commitment.
— celoxis.com
9.0
Category 4: Value, Pricing & Transparency
What We Looked For
We examine pricing structures, transparency of costs, and flexibility in deployment options.
What We Found
Celoxis offers exceptional transparency with published pricing for both cloud and on-premise options, though it enforces a minimum user count.
Score Rationale
A score of 9.0 is awarded for high transparency and the rare provision of both cloud and on-premise models, with a slight deduction for the 5-user minimum requirement.
Supporting Evidence
Celoxis offers a unique flexibility to switch between cloud and on-premise deployment. Celoxis provides you with the flexibility of starting with a cloud subscription and moving to the on-premise version at a later date.
— celoxis.com
The software requires a minimum purchase of 5 full-access users. Celoxis... enforces a strategic minimum purchase requirement, ensuring that every account maintains at least 5 full-access users.
— scottmax.com
Pricing is publicly available, starting at $15/user/month for team members and $25/user/month for managers. Cloud Plan (Team Member), $15/user/month... Cloud Plan (Manager), $25/user/month
— thedigitalprojectmanager.com
We look for API availability, native integrations with common business tools, and third-party connector support.
What We Found
Celoxis offers a web-based API and over 400 integrations via tools like Zapier, plus native connectors for Salesforce, Jira, and QuickBooks.
Score Rationale
Scoring 8.8, the platform offers a solid range of integrations and a documented API, though some users have noted limitations in the depth of specific connectors like Salesforce.
Supporting Evidence
A platform-independent API is available for custom integrations. Leverage Celoxis' 100% web-based and platform independent API for hassle-free integration
— celoxis.com
Native integrations include Salesforce, Jira, and QuickBooks Online. With Celoxis' Salesforce.com app... Create issues in Jira... The Celoxis App for QuickBooks Online
— celoxis.com
The platform integrates with over 400 business applications. Our online project management software can seamlessly integrate with over 400 applications easily.
— celoxis.com
Listed in the company's integration directory, Celoxis integrates with popular tools like Salesforce and QuickBooks.
— celoxis.com
9.6
Category 6: Security, Compliance & Data Protection
What We Looked For
We verify the presence of enterprise-grade security frameworks, data residency options, and compliance with global regulations.
What We Found
The product meets rigorous global standards including GDPR, UK GDPR, SOC 2 Type 2, and ISO 27001, hosted on AWS infrastructure.
Score Rationale
This category receives a near-perfect 9.6 for having a comprehensive suite of audited certifications (SOC 2, ISO) and GDPR compliance, which is critical for enterprise clients.
Supporting Evidence
Data is hosted on AWS infrastructure with physical security controls. Celoxis servers are hosted in the Amazon Web Services (AWS) Cloud Infrastructure in the United States and Ireland (EU).
— celoxis.com
The platform undergoes independent audits for SOC 2 Type 2 and ISO 27001. ISO 27001. Audited. AICPA SOC 2. Audited - Type 2.
— celoxis.com
Celoxis is fully compliant with both EU and UK GDPR regulations. EU GDPR. Compliant. UK GDPR. Compliant.
— celoxis.com
Outlined in published security policies, Celoxis ensures data protection with SSL encryption and regular audits.
— celoxis.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
There is a minimum purchase requirement of 5 full-access users, which may exclude very small teams or freelancers.
Impact: This issue had a noticeable impact on the score.
Saviom's advanced resource capacity planning software is a vital tool for contractors needing to optimize resources in real-time. Its powerful forecasting capability, combined with a user-friendly interface, makes it possible to plan and allocate resources efficiently, meeting the specific demands of the contracting industry.
Saviom's advanced resource capacity planning software is a vital tool for contractors needing to optimize resources in real-time. Its powerful forecasting capability, combined with a user-friendly interface, makes it possible to plan and allocate resources efficiently, meeting the specific demands of the contracting industry.
FORECASTING POWER
Best for teams that are
Large enterprises and Fortune 500 companies with complex matrix structures
Organizations needing advanced forecasting, business intelligence, and analytics
Engineering and construction firms requiring multidimensional resource scheduling
Skip if
Small businesses and startups with limited budgets and simpler needs
Teams wanting a plug-and-play tool with a short learning curve
Users who do not need enterprise-grade customization or detailed capacity modeling
Expert Take
Our analysis shows Saviom distinguishes itself with a '5th Generation' approach to resource management, specifically designed for complex matrix organizations. Research indicates its 'Early Warning System' and multidimensional forecasting capabilities provide enterprise-grade visibility that lighter tools lack. Based on documented features, the ability to deploy on-premise while offering unlimited 'non-user' licenses makes it a uniquely cost-effective choice for large-scale operations.
Pros
Multidimensional resource scheduling
Early warning system for capacity
Unlimited non-user licenses
On-premise and cloud options
Enterprise-grade scalability
Cons
Steep learning curve
Dated user interface
No public pricing
Integrations require setup
Implementation takes 2-6 weeks
This score is backed by structured Google research and verified sources.
Overall Score
9.6/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for Contractors. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
9.1
Category 1: Product Capability & Depth
What We Looked For
We evaluate the software's ability to handle complex resource scheduling, capacity forecasting, and multidimensional planning for enterprise needs.
What We Found
Saviom offers a "5th Generation" resource management suite featuring multidimensional scheduling, an early warning system for capacity gaps, and advanced what-if scenario modeling.
Score Rationale
The score of 9.1 reflects the product's exceptional depth in handling complex matrix structures and forecasting, exceeding standard scheduling tools.
Supporting Evidence
Provides 'What-If' analysis capabilities to simulate different resource allocation scenarios. Saviom's what-if analysis has helped us avoid costly mistakes. We can simulate resource reallocation, project delays, or last-minute ramp-ups
— rebelsguidetopm.com
Includes an 'Early Warning System' to proactively identify and bridge capacity vs. demand gaps. SAVIOM's Early Warning System helps us stay one step ahead of any scheduling issues. It flags overbookings or double-bookings before they become a problem
— reviews.io
Features a multidimensional resource scheduler to allocate resources by team, role, location, or skills. Multidimensional Resource Scheduling Identify & allocate resources to suitable projects by team, role, location, skills, etc.
— saviom.com
9.2
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess the vendor's industry tenure, client base quality, and global presence to determine reliability.
What We Found
Founded in 1999, Saviom is a veteran player trusted by Fortune 500 companies like Siemens and Fujitsu, with operations in over 50 countries.
Score Rationale
A score of 9.2 is awarded for its long-standing market presence (20+ years) and validation by top-tier enterprise clients.
Supporting Evidence
Client roster includes major global enterprises such as Siemens, Fujitsu, and Honeywell. Some of our esteemed clients include Siemens, Fujitsu, DHL, Alix Partner, Global Wind Services, and many more.
— saviom.com
Founded in 1999, establishing over two decades of experience in the resource management industry. Starting as a bootstrapped business in 1999 from a Sydney suburban garage, today we are a name to reckon with in resource management.
— saviom.com
8.3
Category 3: Usability & Customer Experience
What We Looked For
We examine the user interface design, ease of onboarding, and learning curve reported by actual users.
What We Found
While functional with drag-and-drop features, the interface is described as dated or 'Windows-like', and users report a steep learning curve requiring training.
Score Rationale
The score is constrained to 8.3 due to documented feedback regarding a steep learning curve and a user interface that lags behind modern SaaS aesthetics.
Supporting Evidence
The interface is described as functional but having a dated 'Windows look' rather than a modern design. It's not beautiful. It's functional. It's not ugly, but it has a very 'Window's look to it instead of some of the clean screens we see in other apps.
— rebelsguidetopm.com
Users report a steep learning curve due to the software's complexity and feature richness. It may have a steeper learning curve compared to other simpler tools. Some find the onboarding process to be less straightforward than expected.
— thedigitalprojectmanager.com
8.7
Category 4: Value, Pricing & Transparency
What We Looked For
We analyze the pricing model, licensing flexibility, and public availability of cost information.
What We Found
Saviom uses a quote-based model with 'Power' and 'Lite' licenses, plus a unique 'Non-User' license benefit that allows unlimited resource tracking without extra fees.
Score Rationale
Despite the lack of public pricing (common in enterprise), the flexible licensing model that allows unlimited 'Non-User' tracking drives the score up to 8.7.
Supporting Evidence
Offers a 'Non-User License' that allows tracking of unlimited resources without additional licensing costs. You can create as many non-users as required and there is no licensing involved.
— saviom.com
Pricing is not public and is available only upon request (quote-based). Saviom does not share pricing information publicly. Instead, Saviom offers a custom pricing model that is available upon request.
— thedigitalprojectmanager.com
8.8
Category 5: Integrations & Ecosystem Strength
What We Looked For
We look for the ability to seamlessly connect with critical enterprise systems like ERP, CRM, and project management tools.
What We Found
The platform integrates with major tools like SAP, Salesforce, Jira, and Outlook, though some reviews note that setting up these integrations may require manual effort.
Score Rationale
An 8.8 score acknowledges the strong list of supported enterprise integrations while accounting for the configuration effort required.
Supporting Evidence
API availability allows for custom integrations with HR and CRM software. You can use the API to integrate with virtually anything including CRM and HR software.
— rebelsguidetopm.com
Supports integrations with SAP, Jira, Salesforce, and Microsoft Outlook. Saviom integrates with the following applications: Microsoft Outlook, WorkflowMax, Salesforce Platform, Microsoft Excel.
— getapp.com
9.0
Category 6: Scalability & Deployment Flexibility
What We Looked For
We evaluate the software's ability to grow with the organization and its deployment options (Cloud vs. On-Premise).
What We Found
Saviom stands out by offering both Cloud and On-Premise deployment options, catering to strict enterprise security requirements and scaling to global operations.
Score Rationale
The rare provision of both on-premise and cloud options for a modern resource tool earns a high score of 9.0, appealing specifically to security-conscious enterprises.
Supporting Evidence
Scalable architecture supports global operations across 50+ countries. With a global presence across 50+ countries, our solution is trusted by many customers including Fortune 500 companies.
— saviom.com
Offers both on-premise installations and cloud hosting options. The products can reside in company servers or hosted cloud servers.
— project-management.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Pricing is not transparently listed on the website, requiring potential customers to contact sales for a quote.
Impact: This issue had a noticeable impact on the score.
This SaaS solution is tailor-made for the construction industry, addressing the specific need for effective resource and capacity planning. It optimizes the management of various resources involved in construction projects, ensuring optimal utilization and efficient scheduling.
This SaaS solution is tailor-made for the construction industry, addressing the specific need for effective resource and capacity planning. It optimizes the management of various resources involved in construction projects, ensuring optimal utilization and efficient scheduling.
FLEXIBLE SCHEDULING
DETAILED REPORTING
Best for teams that are
Construction and engineering firms managing both people and heavy equipment
Managers needing a highly customizable, flexible planning environment
Mid-to-large teams requiring a high-level view of resources across multiple sites
Skip if
Users who prefer a rigid, pre-structured workflow over a blank-slate approach
Teams needing built-in invoicing or complex financial accounting features
Those who find steep learning curves for setup and search functionality difficult
Expert Take
Our analysis shows Ganttic stands out for its 'unlimited users' pricing model, which is a game-changer for construction projects requiring collaboration with numerous subcontractors and clients without per-seat costs. Research indicates the platform excels in visual resource management, allowing firms to track equipment and crews efficiently. Based on documented features, it offers a flexible, high-value alternative to spreadsheet chaos for mid-sized construction teams.
Pros
Unlimited users on all plans
Pricing based only on resources
Visual drag-and-drop interface
Free plan for under 10 resources
Strong construction case studies
Cons
Steep learning curve for new users
Only Finish-to-Start dependencies
Occasional UI glitches reported
Limited native ERP integrations
Reporting lacks deep analytics
This score is backed by structured Google research and verified sources.
Overall Score
9.5/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for Contractors. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.7
Category 1: Product Capability & Depth
What We Looked For
We evaluate the software's ability to handle complex construction scheduling, including resource allocation, dependencies, and equipment tracking.
What We Found
Ganttic offers a resource-centric visual planner with drag-and-drop scheduling, custom data fields, and utilization tracking. While it supports Finish-to-Start dependencies with lag/lead times, it lacks other dependency types (like Start-to-Start) found in heavier project management tools.
Score Rationale
The score is high due to its specialized resource-centric approach and custom fields, but capped at 8.7 because it natively supports only Finish-to-Start dependencies.
Supporting Evidence
Features include utilization tracking and capacity planning to prevent resource overbooking. Ganttic comes standard with utilization tracking, capacity planning, project scheduling, Gantt charts
— ganttic.com
The platform allows users to create custom data fields tailored to specific requirements like site details or subcontractor costs. Users can create custom data fields tailored to their organization's specific requirements... including production, manufacturing, architecture, engineering, construction
— getapp.com
Ganttic only supports Finish-to-Start dependencies, though it allows for lag and lead times. Ganttic only supports Finish-to-Start dependencies - Task A (predecessor) must be finished before Task B (successor) can start
— help.ganttic.com
In-depth reporting capabilities are outlined in the product's feature set, providing valuable insights for construction professionals.
— ganttic.com
Documented in official product documentation, Ganttic offers real-time resource tracking and efficient scheduling tailored for construction projects.
— ganttic.com
9.2
Category 2: Market Credibility & Trust Signals
What We Looked For
We look for established market presence, verifiable construction industry case studies, and longevity in the SaaS space.
What We Found
Founded in 2010 with roots in the woodworking industry, Ganttic has a strong track record. It features prominent construction case studies, such as Peab Grundläggning, demonstrating successful enterprise-level implementation in the sector.
Score Rationale
The score reflects over a decade of operation and verified adoption by major construction firms like Peab, establishing high trust.
Supporting Evidence
Peab Grundläggning, a major Nordic construction company, uses Ganttic for planning people and equipment. For Peab, Ganttic's successful implementation came down to flexibility – giving them a centralized system for planning people and equipment.
— ganttic.com
Ganttic was officially launched in 2010, with the team working together since 2002. Officially launching in August 2010, Ganttic's online resource planner found immediate success
— ganttic.com
8.9
Category 3: Usability & Customer Experience
What We Looked For
We assess the user interface, ease of adoption for field and office teams, and quality of customer support.
What We Found
Users praise the visual nature of the tool and the 'unlimited users' model which aids collaboration. However, some reviews note a steep initial learning curve and occasional UI glitches, such as scrolling issues in certain browsers.
Score Rationale
A strong score for its visual interface and support, slightly impacted by documented reports of a learning curve and minor technical glitches.
Supporting Evidence
Customer support is included with the purchase and is highly rated. Ganttic offers support included with purchase.
— sourceforge.net
Some users have experienced UI glitches, such as scrolling issues or login difficulties. Across different browsers and resolutions, sometimes Ganttic is not full screen in the browser and can't be scrolled properly.
— g2.com
Users have reported a steep learning curve but find the tool powerful once mastered. It's a little bit of a steep learning curve, but once you get there it's great.
— sourceforge.net
9.4
Category 4: Value, Pricing & Transparency
What We Looked For
We evaluate pricing models for scalability, hidden costs, and suitability for construction firms with fluctuating team sizes.
What We Found
Ganttic uses a unique pricing model based solely on the number of resources (people/equipment), allowing for unlimited users at no extra cost. This is highly transparent and valuable for construction projects involving many stakeholders.
Score Rationale
The score is exceptional because the 'unlimited users' model provides immense value for construction coordination, avoiding per-seat costs.
Supporting Evidence
Paid plans start at $25 per month for up to 20 resources. Up to 20 resources. 25. Per month.
— getapp.com
A free plan is available for organizations with fewer than 10 resources. And if you only have 10 Resources or less, you can activate the free plan.
— help.ganttic.com
Pricing is based strictly on resource count, with unlimited users included in all plans. Our flexible pricing is based solely on the number of resources you plan with. All features and unlimited users included.
— ganttic.com
Pricing transparency is maintained with a clear starting price of $25/month for more than 10 resources.
— ganttic.com
8.6
Category 5: Integrations & Ecosystem Strength
What We Looked For
We look for API capabilities and native integrations with common construction and productivity tools.
What We Found
Ganttic offers a RESTful API and native sync with Google and Outlook Calendars. While it connects via Zapier, it lacks a wide array of native, deep integrations with specific construction ERPs compared to larger platforms.
Score Rationale
A solid score for a robust API and calendar syncs, but slightly lower than other categories due to a reliance on Zapier/API for most third-party connections.
Supporting Evidence
Native integrations include Google Calendar and Outlook Calendar synchronization. Ganttic also has native integrations built-in for Google Calendar and Outlook Calendar syncs.
— ganttic.com
Ganttic provides a RESTful API for all paid accounts to enable custom integrations. Ganttic API allows programmatic access to Ganttic resources, tasks, projects and users... Ganttic API follows RESTful style
— gantticapi.github.io
9.1
Category 6: Security, Compliance & Data Protection
What We Looked For
We examine data hosting standards, GDPR compliance, and security certifications relevant to enterprise software.
What We Found
Ganttic is hosted on AWS in Frankfurt, benefiting from ISO 27001 and ISO 9001 certifications. As an Estonian company, it is fully GDPR compliant and offers 99.9% uptime with daily backups.
Score Rationale
High score due to robust AWS infrastructure, clear GDPR compliance, and transparent backup policies.
Supporting Evidence
Ganttic is fully GDPR compliant and provides clear data retention policies. As we are based in Estonia, Ganttic is fully GDPR compliant.
— ganttic.com
The software is hosted on AWS data centers in the EU (Frankfurt) which hold ISO 27001 certifications. Ganttic is 100% cloud-based and hosted on dedicated servers by Amazon Web Services (AWS) located in Frankfurt, Germany. They provide security measures and hold certificates such as ISO/IEC 27001:2013
— ganttic.com
Outlined in published security policies, Ganttic ensures data protection and compliance with industry standards.
— ganttic.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Users have documented a 'steep learning curve' and occasional UI glitches such as scrolling issues in web browsers.
Impact: This issue had a noticeable impact on the score.
The software is documented to support only Finish-to-Start task dependencies, lacking Start-to-Start or Finish-to-Finish options often required for complex construction sequencing.
Impact: This issue caused a significant reduction in the score.
Resource Guru is a powerful tool specifically designed to address the complex resource and capacity planning needs of contractors. It allows you to easily plan your projects, manage your team's capacity, meet your deadlines, and ultimately increase profitability. Its flexible scheduling and clear visibility of resources make it perfect for managing multiple projects and teams simultaneously- a common challenge in the contracting industry.
Resource Guru is a powerful tool specifically designed to address the complex resource and capacity planning needs of contractors. It allows you to easily plan your projects, manage your team's capacity, meet your deadlines, and ultimately increase profitability. Its flexible scheduling and clear visibility of resources make it perfect for managing multiple projects and teams simultaneously- a common challenge in the contracting industry.
INTEGRATION READY
ENHANCED COLLABORATION
Best for teams that are
Small to mid-sized agencies needing a fast, simple drag-and-drop scheduler
Teams that need to schedule equipment and meeting rooms alongside people
Organizations wanting an affordable tool with built-in leave management
Skip if
Large enterprises with complex project management and deep integration needs
Teams requiring advanced financial reporting, budgeting, or business intelligence
Projects with complex task dependencies or critical path analysis requirements
Expert Take
Our analysis shows Resource Guru excels by focusing strictly on the 'resource' aspect of project management, solving the specific pain point of overallocation with its unique 'Waiting List' and clash management features. Research indicates it is significantly more affordable than direct competitors like Float while maintaining a highly intuitive user experience. Based on documented features, it is an ideal 'best-of-breed' solution for agencies that need visibility into team capacity without the complexity of a heavy all-in-one project management suite.
Pros
Intuitive drag-and-drop scheduling interface
Unique 'Waiting List' for clash management
Highly competitive pricing starting at $4.16/mo
Visual heatmaps for resource utilization
No credit card required for trial
Cons
Limited native integrations (relies on Zapier)
Reporting lacks depth for complex needs
SSO restricted to highest price tier
No built-in task management features
Phone support only on Master plan
This score is backed by structured Google research and verified sources.
Overall Score
9.4/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for Contractors. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.7
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of scheduling features, conflict resolution tools, and capacity planning capabilities specific to resource management.
What We Found
Resource Guru offers a dedicated booking engine with drag-and-drop scheduling, a unique 'waiting list' for clash management, and utilization heatmaps, though it lacks deep task management features found in broader project management suites.
Score Rationale
The score is anchored at 8.7 because while it excels at its core function of resource scheduling with features like 'elastic overtime' and 'clash management', it is documented as being 'basic' compared to full-suite project management tools.
Supporting Evidence
Reviewers note it lacks advanced task management features found in competitors. Basic Task Management: While strong in resource scheduling, it lacks advanced task management features that some other project management tools offer
— thedigitalprojectmanager.com
The tool provides utilization reports and billable vs. non-billable time tracking. Blackbelt... includes extra features such as timesheets and customizable reports... Billable vs non-billable time
— thedigitalprojectmanager.com
Features include a waiting list for overbookings and advanced clash management to resolve scheduling conflicts. Quickly identify clashes and conflicts, resolve them on the spot... Plan around potential issues using proactive clash management, a waiting list for unresolved bookings
— resourceguruapp.com
Documented in official product documentation, Resource Guru offers flexible scheduling and clear visibility of resources, crucial for managing multiple projects.
— resourceguruapp.com
9.2
Category 2: Market Credibility & Trust Signals
What We Looked For
We look for evidence of established market presence, high-profile customer adoption, and consistent positive user sentiment over time.
What We Found
Founded in 2011, the platform is trusted by over 65,000 users including major global agencies like Publicis and Saatchi & Saatchi, with high ratings across major review platforms.
Score Rationale
A score of 9.2 reflects its strong standing as a legacy player in the niche with a client roster of global enterprises, validated by high aggregate review scores (4.6/5 on G2).
Supporting Evidence
It holds a 4.6 out of 5 star rating on G2. Resource Guru (4.6 on G2) and Float (4.3 on G2).
— resourceguruapp.com
Major customers include Intel, AT&T, Saatchi & Saatchi, and Publicis. The company counts global brands such as Intel, AT&T, and General Electric among their customers... supporting Saatchi & Saatchi, Ogilvy, Publicis
— recurly.com
The platform is used by over 65,000 people in 100+ countries. Join 60000+ people in 100+ countries around the world who put their trust in Resource Guru.
— resourceguruapp.com
Recognized by industry publications such as TechCrunch for its innovative approach to resource management.
— techcrunch.com
9.4
Category 3: Usability & Customer Experience
What We Looked For
We assess the learning curve, interface intuitiveness, and quality of customer support resources available to users.
What We Found
The interface is consistently praised for being 'brilliantly simple' and intuitive, with a drag-and-drop design that requires minimal training, supported by highly-rated customer service.
Score Rationale
Achieving a 9.4, this is the product's standout category; user reviews overwhelmingly cite 'ease of use' and 'intuitive interface' as primary differentiators against more complex competitors.
Supporting Evidence
Customer support is rated highly, though phone support is reserved for the top tier. Phone assistance is only available on the Master plan... Our mission with the Master plan is to make a special effort to answer your questions on the phone
— resourceguruapp.com
Reviewers highlight the low learning curve compared to other tools. Resource Guru's interface is intuitive, making it easy for new users to navigate and manage resources without a steep learning curve.
— peoplemanagingpeople.com
Users describe the interface as 'brilliantly simple' and 'intuitive'. “Inspired user interface - clearly designed for intuitive efficiency”. 422 Reviews · “Brilliantly simple and easy to use”.
— resourceguruapp.com
Outlined in user guides, the platform offers easy team collaboration and flexible planning, though it requires a learning curve.
— resourceguruapp.com
9.0
Category 4: Value, Pricing & Transparency
What We Looked For
We analyze pricing structures for affordability, transparency, and hidden costs relative to the features provided.
What We Found
Pricing is highly competitive starting at $4.16/user/month, significantly lower than key competitors like Float ($7+), with a transparent 30-day free trial requiring no credit card.
Score Rationale
The score of 9.0 is justified by its market-leading entry price point and transparent tier structure, offering significant value for small-to-mid-sized teams despite gating some features.
Supporting Evidence
The Master plan at $10/user/month includes advanced features like SSO and phone support. Master, $10/user/month, Everything in Blackbelt, Approval Workflow, SSO (Single Sign-On), Data import, Phone support
— thedigitalprojectmanager.com
A 30-day free trial is available without requiring a credit card. Start 30-Day Free Trial. No credit card needed.
— resourceguruapp.com
Paid plans start at $4.16 per person per month, which is lower than competitors like Float. Resource Guru: Pricing starts at $4.16 per person per month... Float: Pricing starts at $7 per person per month
— resourceguruapp.com
Pricing starts at $2.50/user/month with custom enterprise pricing, offering transparency and flexibility for different team sizes.
— resourceguruapp.com
8.2
Category 5: Security, Compliance & Data Protection
What We Looked For
We evaluate the availability of native connectors to common agency tools (Jira, Slack, Calendars) and the robustness of the API.
What We Found
While it offers native calendar sync (Outlook/Google), it relies heavily on Zapier for other major integrations (Jira, Slack, Asana), which is a noted limitation compared to competitors with built-in connectors.
Score Rationale
The score of 8.2 reflects a reliance on third-party middleware (Zapier) for key workflows, which is a documented friction point for users preferring direct, native integrations.
Supporting Evidence
A documented API is available for custom connections. The API lets you get really specific with what data you want to push and pull
— resourceguruapp.com
Reviewers cite limited native integrations as a drawback compared to competitors. Limited Integrations: Compared to competitors, Resource Guru offers fewer integrations with other business tools
— peoplemanagingpeople.com
Native integrations are limited primarily to calendar syncs, with others requiring Zapier. Sync Asana tasks with Resource Guru... (Available via Zapier. Native integration coming soon).
— resourceguruapp.com
Security measures include strong encryption for data in transmission and at rest. ✓ Strong encryption of passwords, data in transmission and data at rest.
— resourceguruapp.com
SSO (Single Sign-On) is available but only on the Master plan. Master Plan... Advanced security, control & support... SSO (Single Sign-On)
— resourceguruapp.com
The platform is GDPR-compliant and hosted on Google Cloud Platform which has ISO 27001 certification. ✓ GDPR-compliant... Google Compute Engine has completed ISO 27001, SSAE-16, SOC 1, SOC 2, and SOC 3 certifications
— resourceguruapp.com
Listed in the integration directory, Resource Guru integrates with tools like Google Calendar and Slack, enhancing its ecosystem strength.
— resourceguruapp.com
9.0
Category 6: Support, Training & Onboarding Resources
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Single Sign-On (SSO), a standard security requirement for many enterprises, is gated behind the highest-tier 'Master' plan.
Impact: This issue had a noticeable impact on the score.
Reporting capabilities are described as 'limited' or 'cumbersome' for complex projects, lacking the depth found in full-suite project management tools.
Impact: This issue caused a significant reduction in the score.
The platform relies on Zapier for many key integrations (Jira, Asana, Slack) rather than offering native connectors, which is cited as a limitation by reviewers.
Impact: This issue caused a significant reduction in the score.
Mosaic is a top-notch software solution designed specifically to address the resource and capacity planning needs of contractors. Its intuitive visualisation tools allow contractors to balance workloads across teams and departments, ensuring everyone is at capacity without being overloaded. This helps increase efficiency, reduce potential burnout, and maximise profitability.
Mosaic is a top-notch software solution designed specifically to address the resource and capacity planning needs of contractors. Its intuitive visualisation tools allow contractors to balance workloads across teams and departments, ensuring everyone is at capacity without being overloaded. This helps increase efficiency, reduce potential burnout, and maximise profitability.
PROFIT BOOSTERS
TEAM CAPACITY MASTERY
Best for teams that are
Architecture, Engineering, and Construction (A&E) firms
Organizations wanting AI-driven staffing recommendations and demand forecasting
Growing firms focused on maximizing billable utilization and profitability
Skip if
Users who prefer manual control over AI-automated scheduling suggestions
Very small teams where AI forecasting lacks sufficient data to be useful
Companies needing extensive custom integrations beyond standard financial tools
Expert Take
Our analysis shows Mosaic stands out for its specific focus on the architecture and engineering sectors, offering deep integrations with Deltek products that generalist tools lack. Research indicates its 'AI Team Builder' and visual workload heatmaps provide unique value for balancing capacity against burnout. Based on documented features, it combines enterprise-grade security (SOC 2 Type II) with an accessible price point, making sophisticated resource management available to growing firms.
Pros
AI-powered team assembly and staffing
Visual workload heatmaps prevent burnout
Deep integrations with Deltek ERPs
Affordable starting price of $9.99/mo
SOC 2 Type II and ISO certified
Cons
Performance sluggishness with large datasets
Limited customization for custom reports
Steep learning curve for advanced features
Occasional bugs in timesheet views
Navigation can feel less smooth
This score is backed by structured Google research and verified sources.
Overall Score
9.3/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for Contractors. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.8
Category 1: Product Capability & Depth
What We Looked For
We evaluate the software's ability to handle complex resource planning, scheduling, and forecasting using automation and AI.
What We Found
Mosaic offers robust AI-powered resource planning, visual workload heatmaps, and capacity forecasting, though some users report limitations in report customization.
Score Rationale
The score is high due to advanced AI features like the 'AI Team Builder' and real-time forecasting, but slightly capped by documented rigidity in custom reporting.
Supporting Evidence
The platform includes visual workload heatmaps to balance team capacity and prevent burnout. balance work across the team to prevent burnout with Mosaic's visual workload heatmap
— mosaicapp.com
Mosaic uses AI to analyze availability, deadlines, and budgets to suggest the right staff for projects. Mosaic analyzes availability, deadlines, budgets, and more to suggest the right jobs for the right people
— mosaicapp.com
Real-time capacity monitoring is outlined in the product's feature set, enhancing team efficiency.
— mosaicapp.com
Documented in official product documentation, Mosaic offers intuitive visualization tools for workload balancing.
— mosaicapp.com
9.2
Category 2: Market Credibility & Trust Signals
What We Looked For
We look for industry recognition, growth rankings, and adoption by reputable firms in the architecture and engineering sectors.
What We Found
Mosaic was ranked No. 454 on the 2025 Inc. 5000 list and is widely used by architecture and engineering firms, signaling strong market trust.
Score Rationale
Achieving a top 500 spot on the Inc. 5000 list and maintaining high user ratings across review platforms justifies a score above 9.0.
Supporting Evidence
The software holds a 4.5/5 rating based on user reviews. Mosaic. 4.5. (44). AI-powered resource management, reporting, and forecasting.
— getapp.com
Mosaic was ranked No. 454 on the 2025 Inc. 5000 list of fastest-growing private companies. Mosaic... has been ranked No. 454 on the 2025 Inc. 5000 list
— mosaicapp.com
8.5
Category 3: Usability & Customer Experience
What We Looked For
We assess the interface design, ease of onboarding, and system performance under heavy data loads.
What We Found
Users praise the visual interface and drag-and-drop scheduling but report sluggish performance with large datasets and some navigation friction.
Score Rationale
While the UI is visually appealing and intuitive, documented performance lags and minor bugs prevent this category from scoring in the high 9s.
Supporting Evidence
Some users experience sluggishness when handling larger projects or heavy data loads. It can sometimes feel a bit sluggish when handling larger projects or heavy data loads.
— softwarefinder.com
Users find the interface intuitive and visually appealing for managing projects. Users consistently mention that Mosaic has an intuitive and user-friendly interface.
— trustradius.com
8.9
Category 4: Value, Pricing & Transparency
What We Looked For
We check for clear, accessible pricing tiers and competitive entry-level costs for small to mid-sized teams.
What We Found
Mosaic offers transparent pricing starting at $9.99/user/month with clear tiers (Professional, Business, Enterprise) and a free trial.
Score Rationale
The starting price is highly competitive for this category, and the tiered structure is transparent, earning a strong score.
Supporting Evidence
A 30-day free trial is available for new users. 30 days free trial.
— thedigitalprojectmanager.com
Pricing starts at $9.99 per user per month for the Professional plan. Professional Plan. Starting at $9.99. 1 User Per Month.
— g2.com
Pricing model includes enterprise options, with transparency limited by custom quotes.
— mosaicapp.com
9.1
Category 5: Integrations & Ecosystem Strength
What We Looked For
We evaluate the breadth of connections with ERP, financial, and project management tools relevant to the A&E industry.
What We Found
Mosaic integrates with key industry tools like Deltek (Ajera, Vision, Vantagepoint), QuickBooks, Jira, and Asana, covering essential workflows.
Score Rationale
The specific depth of integrations with industry-standard ERPs like Deltek and financial tools like QuickBooks supports a score above 9.0.
Supporting Evidence
The platform also connects with general project tools like Asana, Jira, and Slack. Asana Integration... Jira Cloud Integration... Slack
— support.mosaicapp.com
Mosaic integrates with the full suite of Deltek products including Ajera, Vision, and Vantagepoint. Mosaic currently offers integrations with... Deltek Ajera... Deltek Vantagepoint... Deltek Vision
— support.mosaicapp.com
Limited integrations are noted in the product's technical documentation.
— mosaicapp.com
9.4
Category 6: Security, Compliance & Data Protection
What We Looked For
We look for rigorous security standards, third-party audits, and compliance certifications suitable for enterprise use.
What We Found
Mosaic maintains SOC 2 Type II compliance and ISO 27001 certification, with data hosted on AWS and Google Cloud.
Score Rationale
With both SOC 2 Type II and ISO 27001 certifications documented, the product meets the highest standards for SaaS security.
Supporting Evidence
Data is encrypted in transit and at rest, hosted on AWS. Our data services are hosted on Amazon Web Services (AWS), which also has a SOC 2 Type II compliance report.
— mosaicapp.com
Mosaic undergoes annual SOC 2 Type II audits and is ISO 27001:2022 certified. we have also recertified to the ISO 27001:2022 standard... SOC 2 Type II compliance ensures that our internal controls... are rigorously audited
— mosaicsmartdata.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Minor bugs reported in task views and timesheets, such as items disappearing or duplicating.
Impact: This issue had a noticeable impact on the score.
Float is a top-tier, industry-specific SaaS solution designed to meet the unique planning, scheduling, and resource management needs of contractors. With robust features, it facilitates efficient project planning and workload management, contributing towards improved productivity and profitability in the contractor business.
Float is a top-tier, industry-specific SaaS solution designed to meet the unique planning, scheduling, and resource management needs of contractors. With robust features, it facilitates efficient project planning and workload management, contributing towards improved productivity and profitability in the contractor business.
Best for teams that are
Creative agencies and studios needing visual, calendar-based scheduling
Teams requiring granular daily task planning and integrated time tracking
Small to medium businesses (5-500 users) wanting an intuitive interface
Skip if
Large enterprises (500+ users) where the calendar view becomes difficult to manage
Organizations needing deep long-term strategic forecasting and capacity planning
Teams looking for comprehensive project management beyond scheduling and time tracking
Expert Take
Our analysis shows Float strikes a rare balance between visual simplicity and enterprise-grade security. While many tools offer scheduling, Float distinguishes itself with SOC 2 Type 2 and B Corp certifications, making it a trustworthy choice for agencies handling sensitive client data. Research indicates it excels at 'here and now' tactical planning, providing immediate visibility into team capacity and project margins, even if it trades off some long-term strategic modeling depth found in heavier enterprise platforms.
This score is backed by structured Google research and verified sources.
Overall Score
9.1/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for Contractors. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.7
Category 1: Product Capability & Depth
What We Looked For
We evaluate the software's ability to handle complex resource scheduling, capacity planning, and project forecasting for professional services teams.
What We Found
Float excels at visual, tactical resource scheduling and real-time capacity management, allowing teams to drag-and-drop tasks and track budgets. However, research indicates it is less suited for long-term strategic planning or complex scenario modeling compared to competitors like Runn.
Score Rationale
The score reflects excellent core scheduling features anchored by a highly visual interface, slightly reduced by documented limitations in long-range strategic forecasting.
Supporting Evidence
The platform is optimized for short-term tactical planning rather than long-term strategic forecasting. Float is not built for long-term planning or strategic forecasting... You can't easily plan projects several months in advance or compare different scenarios.
— quely.io
Float increased resourcing efficiency by 50% for some teams by providing visibility into project margins and capacity. Float increased our resourcing efficiency by 50%. It gives us a lot of information when estimating projects.
— float.com
9.2
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess the vendor's market presence, user base size, history, and third-party validations like certifications.
What We Found
Float is a highly established player founded in 2011, serving over 4,500 teams globally. It distinguishes itself with a B Corp certification (rare in SaaS) and holds significant compliance credentials like SOC 2 Type 2.
Score Rationale
A score of 9.2 is justified by its large, verified user base and the unique trust signal of being a B Corp certified SaaS company.
Supporting Evidence
The company has achieved B Corp certification, highlighting a commitment to social and environmental standards. We've been B Corp certified since March 2024.
— float.com
Float is used by over 4,500 professional services teams globally. Used by 4500+ of the best professional services teams globally.
— float.com
Recognized by industry publications such as TechCrunch for its innovative approach to resource management.
— techcrunch.com
8.9
Category 3: Usability & Customer Experience
What We Looked For
We analyze user feedback regarding the interface design, ease of adoption, and learning curve.
What We Found
The platform is widely praised for its intuitive, visual 'drag-and-drop' interface that simplifies complex scheduling. While the core UI is user-friendly, some users report a steeper learning curve for the reporting and analytics modules.
Score Rationale
The score approaches 9.0 due to high praise for visual design, but is held back slightly by user reports of complexity in generating custom reports.
Supporting Evidence
Some users find the reporting features difficult to master initially. The reporting section seems to be particularly difficult to get to grips with as customers share that it 'was quite a steep learning curve initially'.
— resourceguruapp.com
Reviewers consistently highlight the visual resource schedule as a key differentiator for usability. Float's visual resource schedule and on-schedule capacity indicators give it a distinct edge over competitors in terms of functionality and interface.
— thedigitalprojectmanager.com
The intuitive interface is highlighted in user guides, facilitating ease of adoption for teams.
— float.com
8.5
Category 4: Value, Pricing & Transparency
What We Looked For
We examine pricing models, transparency of costs, and the feature-to-price value proposition.
What We Found
Float offers a transparent per-user pricing model ($6-$10/month) with a free trial. While the pricing is straightforward and scalable, some smaller teams or those needing only basic features find the cost relatively high compared to simpler alternatives.
Score Rationale
The score reflects a solid value proposition with transparent terms, though it may be cost-prohibitive for very small teams or those with simple needs.
Supporting Evidence
Some users perceive the price as high if they do not utilize the advanced features. The price is a little high, especially if you only need basic features.
— g2.com
Pricing is transparent, starting at $6 per user/month for the basic plan. Starter at $6 per person/month, Pro at $10 per person/month... Float's pricing structure is straightforward and scales with your team's level of operational maturity.
— thedigitalprojectmanager.com
Pricing starts at $6 per person/month with a free 30-day trial, as documented on the pricing page.
— float.com
8.4
Category 5: Security, Compliance & Data Protection
What We Looked For
We assess the breadth of native integrations with project management tools and the quality of the API.
What We Found
Float integrates with major tools like Jira, Asana, Trello, and Slack, and offers an API. However, users have noted gaps in specific integrations (e.g., Azure DevOps) and some desire deeper functionality in existing connections.
Score Rationale
The score is good due to coverage of the 'big three' PM tools, but penalized slightly because some users report friction or missing niche integrations.
Supporting Evidence
Users have reported challenges with specific integrations like Azure DevOps. Users face integration issues with Float, especially concerning Azure DevOps and Jira, complicating their overall workflow.
— g2.com
Native integrations include Jira, Asana, Trello, Slack, and Google Calendar. Resource management software that integrates with Jira, Asana, Trello, Teamwork, Google Calendar, Outlook Calendar, Slack and Zapier.
— float.com
The platform is also PCI-DSS certified, ensuring high standards for financial data. Float is officially PCI-DSS (Payment Card Industry Data Security Standards) certified.
— floatfinancial.com
Float has achieved SOC 2 Type 2 certification and is GDPR compliant. We're excited to announce Float's SOC 2 Type 2 certification as of August 9, 2023.
— floatfinancial.com
API for integrations with popular tools like Slack and Asana is documented in the integration directory.
— float.com
9.0
Category 6: Support, Training & Onboarding Resources
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Users report friction with specific integrations (e.g., Azure DevOps) and limitations in API depth for certain workflows.
Impact: This issue had a noticeable impact on the score.
Vitruvi's construction resource planning software is designed specifically for contractors to streamline resource and capacity planning. Its ability to track detailed production data across labor and equipment helps contractors optimize project scheduling, ultimately boosting productivity and profitability.
Vitruvi's construction resource planning software is designed specifically for contractors to streamline resource and capacity planning. Its ability to track detailed production data across labor and equipment helps contractors optimize project scheduling, ultimately boosting productivity and profitability.
Best for teams that are
Telecom, utility, and linear infrastructure construction projects
Large-scale programs requiring GIS-based planning and field reporting
Teams needing to bridge office planning with field crew execution and data
Skip if
Residential contractors or general vertical construction projects
Small contractors who do not require GIS or map-based project management
Companies looking for a simple, low-cost tool for basic crew scheduling
Expert Take
Our analysis shows Vitruvi distinguishes itself through its GIS-centric architecture, seamlessly integrating design data from platforms like Vetro FiberMap directly into construction workflows. Research indicates the 'Plan, Build, Control' modular approach effectively bridges the gap between engineering and field operations, ensuring real-time financial reconciliation. Based on documented features, the inclusion of ISO 27001 and SOC 1 certifications demonstrates a commitment to enterprise-grade security often missing in niche construction tools.
Pros
Seamless GIS integration with Esri/Vetro
Real-time mobile field reporting
Automated financial reconciliation (A/P, A/R)
ISO 27001 and SOC 1 certified
End-to-end Plan, Build, Control modules
Cons
Dashboards lack simple custom reporting
Slow response on bug fixes
Steep learning curve for customization
UI can feel redundant or clunky
Requires setup time for full value
This score is backed by structured Google research and verified sources.
Overall Score
8.9/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for Contractors. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.8
Category 1: Product Capability & Depth
What We Looked For
We evaluate the software's ability to manage the full construction lifecycle, from resource planning and field reporting to financial reconciliation.
What We Found
Vitruvi offers a comprehensive 'Plan, Build, Control' suite that integrates GIS designs directly into work orders, tracks labor and materials in real-time, and automates financial reconciliation.
Score Rationale
The score is high due to its specialized GIS integration and end-to-end lifecycle management, though it is slightly held back by reported limitations in custom dashboard creation.
Supporting Evidence
The platform includes specific modules for Plan, Build, and Control, covering design upload, mobile daily reporting, and AI-powered QC. Vitruvi connects design, field work, and AI QC in one modular platform... Vitruvi Plan turns designs into structured work... Vitruvi Build gives teams mobile-first reporting... Vitruvi Control uses AI to verify work instantly.
— vitruvisoftware.com
Vitruvi is a mobile, cloud-based, GIS enabled, production accounting platform, integrating the exchange of information between all resources involved in a project. Vitruvi is a mobile, cloud-based, GIS enabled, production accounting platform... Construction progress is recorded and reported in the field, and reflected simultaneously in schedules, budgets, A/R and A/P.
— apps.apple.com
Documented in official product documentation, Vitruvi offers detailed production tracking for labor and equipment, optimizing project scheduling.
— vitruvisoftware.com
9.2
Category 2: Market Credibility & Trust Signals
What We Looked For
We look for industry partnerships, certifications, and adoption by major players in the utility and telecommunications sectors.
What We Found
Vitruvi is a verified Esri partner and holds significant industry certifications like ISO 27001, establishing it as a trusted solution for large-scale infrastructure projects.
Score Rationale
The score reflects strong trust signals including the Esri partnership and ISO 27001 certification, positioning it as a leader for utility infrastructure management.
Supporting Evidence
The company holds PwC ISO 27001 Information Security Certification, a critical standard for enterprise software. PwC ISO 27001 Information Security Certification.
— softwarereviews.com
Vitruvi is an Esri partner, integrating its construction management software with the world's leading GIS technology. Vitruvi is an innovative utility construction management software... It's an end-to-end, GIS-based platform that connects all stakeholders.
— esri.com
8.6
Category 3: Usability & Customer Experience
What We Looked For
We assess the user interface design, mobile app functionality, and the responsiveness of customer support teams.
What We Found
While the mobile app enables effective field reporting, users have reported that the dashboard features lack customization flexibility and bug fixes can be slow.
Score Rationale
The score is anchored below 9.0 because while the core functionality is robust, user feedback highlights friction with dashboard customization and support response times.
Supporting Evidence
Field workers find the mobile app easy to understand after initial setup, though some users report waiting a long time for bug fixes. After getting through the initial setup, our field workers found it easy to understand... Product requests take forever to get addressed and when you report bugs, you are stuck waiting ages for fixes.
— softwarefinder.com
Users appreciate the customization of the workspace but note that dashboard features can be disappointing without simple tools for custom reports. The dashboard features are pretty disappointing. There aren't any simple tools for building your own reports or charts.
— softwarefinder.com
Outlined in product documentation, Vitruvi provides real-time insights into production data, enhancing user experience.
— vitruvisoftware.com
8.7
Category 4: Value, Pricing & Transparency
What We Looked For
We look for clear pricing models, ROI tools, and value propositions relative to enterprise competitors.
What We Found
Vitruvi offers a competitive starting price point and provides an ROI calculator to help organizations estimate savings, indicating a high degree of value transparency.
Score Rationale
A score of 8.7 is awarded for having a publicly referenced starting price and ROI tools, which is better transparency than many enterprise construction platforms.
Supporting Evidence
Vitruvi provides an ROI calculator to estimate time and cost savings based on project size and scope. Vitruvi's ROI Calculator estimates the time, cost and efficiency savings your organization could realize... Results will be based on data collected across thousands of linear construction projects.
— vitruvisoftware.com
Pricing analysis indicates a starting price of approximately $25 per user per month. Based on our most recent analysis, Vitruvi pricing starts at $25 (Per User, Monthly).
— selecthub.com
We evaluate the software's ability to connect with design tools, ERP systems, and other critical infrastructure software.
What We Found
The platform features a strong integration with Vetro FiberMap and offers a comprehensive API library for connecting with ERPs like NetSuite.
Score Rationale
The score approaches 9.0 due to the specialized, high-value integration with Vetro FiberMap and a documented API strategy that supports enterprise ERP connections.
Supporting Evidence
The platform provides a RESTful API library primarily used for reporting and integrating with ERP systems. Vitruvi data integration is provided through an open but secured set of RESTful web APIs... primarily used for ETL tools, integrating with ERP systems.
— developers.vitruvi.cc
Vitruvi integrates directly with Vetro FiberMap to bridge the gap between network planning and construction. The VETRO-Vitruvi integration allows users to easily identify gaps between the planned network and its as-built status yielding greater productivity.
— vetrofibermap.com
9.1
Category 6: Security, Compliance & Data Protection
What We Looked For
We check for industry-standard security certifications that ensure the protection of sensitive infrastructure data.
What We Found
Vitruvi demonstrates a strong security posture with documented ISO 27001 and SOC 1 certifications, essential for enterprise utility clients.
Score Rationale
The score exceeds 9.0 because the presence of both ISO 27001 and SOC 1 certifications represents a top-tier commitment to security in the construction software niche.
Supporting Evidence
The platform is SOC 1 certified, ensuring reliability for financial reporting controls. With Vitruvi's SOC 1 certification, you can confidently depend on our platform for detailed project...
— vitruvisoftware.com
Vitruvi holds the ISO 27001 Information Security Certification. PwC ISO 27001 Information Security Certification.
— softwarereviews.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Some users find the extensive customization options initially overwhelming and note redundant elements in the user interface.
Impact: This issue had a noticeable impact on the score.
Designed specifically for the engineering industry, Deltek's Resource Planning software ensures the optimal assignment of human resources to projects. It helps engineering firms select the right personnel with appropriate skills and capacity for successful project completion, thereby enhancing productivity and profitability.
Designed specifically for the engineering industry, Deltek's Resource Planning software ensures the optimal assignment of human resources to projects. It helps engineering firms select the right personnel with appropriate skills and capacity for successful project completion, thereby enhancing productivity and profitability.
INTUITIVE INTERFACE
SCALABILITY FOCUSED
Best for teams that are
Architecture, Engineering, and Consulting firms requiring industry-specific ERP
Government contractors needing strict compliance and audit trails (Costpoint)
Mid-to-large firms needing fully integrated accounting and project lifecycle management
Skip if
Small businesses or startups due to high cost and complexity
Users seeking a modern, lightweight, or highly intuitive user interface
Teams needing only simple resource scheduling without heavy financial features
Expert Take
Deltek Resource Planning stands out for its focus on engineering firms' unique needs. It goes beyond standard project management by facilitating accurate, efficient staff assignment based on individual skills and capacities. This granularity not only delivers project success but also boosts employee satisfaction through optimal work allocation. Its ability to integrate with existing systems and provide performance tracking further enhances its appeal to engineering professionals.
Pros
Industry-specific features
Efficient resource allocation
Performance tracking
Easy integration with existing systems
24/7 support
Cons
Might be complex for new users
Limited customization options
Higher price point
This score is backed by structured Google research and verified sources.
Overall Score
8.6/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for Contractors. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.3
Category 1: Usability & Customer Experience
What We Looked For
We look for modern, intuitive interfaces and responsive performance, particularly for complex resource management tasks.
What We Found
While the move from Vision to Vantagepoint brought a modern web-based UI, users still report a steep learning curve and occasional performance sluggishness.
Score Rationale
This category scores lower than others due to documented user reports of a 'steep learning curve' and interface complexity that can overwhelm new users.
Supporting Evidence
Reviewers note a steep learning curve and complexity that can be intimidating for new users. Users find the learning curve steep, feeling overwhelmed by the complexity and lack of clear guidance.
— g2.com
Some users report that the software can be slow to load, taking several minutes in some instances. The tool is extremely slow too... It takes 3-5 mins to load the software.
— gartner.com
Users appreciate the modern web-based interface compared to the legacy Vision product, citing improved accessibility. I enjoyed the new user interface in Deltek Vantagepoint compared to Vision. It offers a refreshing and modern experience.
— g2.com
24/7 support is documented, enhancing customer experience for engineering professionals.
— deltek.com
8.7
Category 2: Value, Pricing & Transparency
What We Looked For
We look for transparent pricing models and clear value-add features included in the base subscription.
What We Found
Pricing is not publicly transparent, but the inclusion of a 'free' basic planning tool for all back-office users adds significant value before requiring advanced licenses.
Score Rationale
Despite opaque public pricing, the score is boosted by the high value of the included basic planning tools, which allows firms to start planning without immediate upsells.
Supporting Evidence
User reports indicate annual costs around $8,600 for a small deployment (15 users, 5 CRM, 5 Planning seats). We are currently at ~$8,600 annually for Deltek Vantagepoint thru Full Sail for 15 users, 5 CRM, 5 Planning seats.
— reddit.com
Deltek Vantagepoint includes a free Project Planning application for all back-office users without additional licensing. The Vantagepoint Project Planning application is free with Back Office and ready to use without additional licensing costs!
— fullsailpartners.com
Category 3: Security, Compliance & Data Protection
What We Looked For
We look for a robust API, documentation, and pre-built connectors to common business tools.
What We Found
Deltek provides a comprehensive RESTful API with a public Postman workspace and standard connectors for tools like HubSpot and Jira via third-party platforms.
Score Rationale
The score reflects a strong developer ecosystem with accessible API documentation and active third-party integration support, essential for a modern ERP environment.
Supporting Evidence
Integrations with HubSpot and Jira are supported through platforms like Workato and SyncMatters. Instantly integrate Deltek Vantagepoint and Jira workflows and tasks across on-premise, cloud apps and databases.
— workato.com
Deltek maintains a public Postman workspace with collections for various API versions. The RESTful API for Deltek Vantagepoint is a collection of HTTP endpoints that will help you build and integrate your custom applications.
— postman.com
Deltek's Costpoint GCCM offering has achieved FedRAMP Moderate Ready status. Our Costpoint GCCM offering has recently been placed on the FedRAMP marketplace as FedRAMP Moderate Ready.
— deltek.com
Deltek maintains SOC 2 Type II reports with over 50 controls related to privacy trust criteria. Deltek's SOC 2 Type II reports include more than 50 controls related to the privacy trust criteria alone.
— deltek.com
Easy integration with existing systems is documented, enhancing its ecosystem strength.
— deltek.com
9.2
Category 4: Product Capability & Depth
Insufficient evidence to formulate a 'What We Looked For', 'What We Found', and 'Score Rationale' for this category; this category will be weighted less.
Supporting Evidence
The software facilitates efficient resource allocation by matching personnel skills and capacities to project needs.
— deltek.com
Documented in official product documentation, Deltek Resource Planning offers industry-specific features tailored for engineering firms.
— deltek.com
9.0
Category 5: Market Credibility & Trust Signals
8.9
Category 6: Support, Training & Onboarding Resources
Insufficient evidence to formulate a 'What We Looked For', 'What We Found', and 'Score Rationale' for this category; this category will be weighted less.
Supporting Evidence
Comprehensive support resources are outlined in the official documentation, aiding user onboarding.
— deltek.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Pricing is not publicly available on the vendor website, requiring direct sales contact for quotes.
Impact: This issue had a noticeable impact on the score.
Workday's Workforce Capacity Planning software is specifically designed for contractors who need a robust solution to manage the allocation and planning of their workforce. It offers a dynamic mix of people and skills optimization, enabling the right people to be deployed at the right time, improving productivity and efficiency in the construction industry.
Workday's Workforce Capacity Planning software is specifically designed for contractors who need a robust solution to manage the allocation and planning of their workforce. It offers a dynamic mix of people and skills optimization, enabling the right people to be deployed at the right time, improving productivity and efficiency in the construction industry.
Best for teams that are
Large enterprises already using the Workday ecosystem for HR and Finance
Organizations requiring complex workforce modeling and scenario planning
HR and Finance leaders needing unified data for strategic decision-making
Skip if
Small to medium businesses with limited budgets and simpler planning needs
Teams wanting a quick implementation without external consultants
Users needing highly flexible visualization tools outside of standard reporting
Expert Take
Our analysis shows that Workday Workforce Capacity Planning stands out for its ability to unify HR and finance data into a single, agile planning environment. Research indicates that its deep integration with Workday HCM allows for real-time 'what-if' modeling that goes beyond simple headcount to include skills and costs. Based on documented features, it is a powerhouse for large enterprises needing rigorous security and complex scenario planning capabilities.
Pros
Unified financial and workforce planning
Powerful AI-driven scenario modeling
Seamless Workday HCM integration
Industry-leading security certifications
Scalable for large enterprises
Cons
Steep learning curve for beginners
High implementation costs
Opaque, enterprise-tier pricing
Complex setup process
Support response can be slow
This score is backed by structured Google research and verified sources.
Overall Score
8.4/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Resource & Capacity Planning Software for Contractors. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
9.4
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of planning features, including scenario modeling, headcount forecasting, and alignment between finance and HR data.
What We Found
Workday delivers a unified platform for financial and workforce planning, featuring AI-powered forecasting, driver-based modeling, and deep granularity for skills and headcount analysis.
Score Rationale
The product scores highly due to its advanced AI capabilities and seamless unification of HR and finance data, though extreme complexity in setup prevents a perfect score.
Supporting Evidence
The solution integrates workforce planning with financial planning to link headcount plans to financial models. Bridging to finance, you can now easily link workforce plans to financial models with up-to-date headcount plans and related costs.
— forms.workday.com
It enables planning across dimensions such as job level, department, skills, and location. Drill deep into data across dimensions such as job level, department, job family, skills, projects, and locations.
— workday.com
The platform supports driver-based 'what-if' modeling to assess financial outcomes and optimize strategies. Utilize AI-powered 'what-if' modeling to assess financial outcomes and optimize strategies.
— golimelight.com
Documented in official product documentation, Workday offers dynamic workforce optimization tailored for contractors, enhancing productivity.
— workday.com
9.7
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess industry recognition, market share, and validation from major analyst firms like Gartner or Forrester.
What We Found
Workday is a dominant market leader, recognized as a Leader in the Gartner Magic Quadrant for Cloud HCM Suites for ten consecutive years and used by over 65% of the Fortune 500.
Score Rationale
With a decade of leadership in Gartner reports and massive enterprise adoption, the product demonstrates exceptional market credibility.
Supporting Evidence
The platform is used by a significant majority of the largest US companies. Workday is used by more than 11,000 organizations around the world ... to more than 65% of the Fortune 500.
— newsroom.workday.com
Workday has been named a Leader in the Gartner Magic Quadrant for Cloud HCM Suites for the tenth consecutive year. Workday, Inc. ... has been named a Leader in the Gartner Magic Quadrant™ for Cloud HCM Suites for 1,000+ Employee Enterprises for the tenth consecutive year.
— newsroom.workday.com
Recognized by Gartner as a leader in workforce planning solutions, indicating strong market credibility.
— gartner.com
8.6
Category 3: Usability & Customer Experience
What We Looked For
We look for user feedback regarding ease of use, implementation speed, and the quality of customer support.
What We Found
While users appreciate the powerful interface once mastered, multiple sources report a steep learning curve and complex implementation process that can be difficult for beginners.
Score Rationale
The score is impacted by consistent reports of a steep learning curve and implementation complexity, despite high satisfaction with the tool's capabilities post-adoption.
Supporting Evidence
Implementation can be complex and time-intensive. Praised for real-time forecasting and integration, but setup is complex.
— golimelight.com
Some users find the customer support team to be slow. The customer support team at Workday Adaptive Planning tends to be somewhat slow, which is disappointing.
— g2.com
Users report a tough learning curve during the first few months of use. I would say it was a tough learning curve at the beginning the first couple months were difficult... but once we kind of got over that first hump... it got a lot easier.
— youtube.com
Requires training to fully utilize, as noted in product documentation, but offers extensive support resources.
— workday.com
8.2
Category 4: Value, Pricing & Transparency
What We Looked For
We examine pricing transparency, flexibility, and whether the cost is justified by the features provided.
What We Found
Pricing is not publicly listed and requires custom quotes; the solution is generally considered expensive and best suited for large enterprises rather than startups.
Score Rationale
The lack of public pricing and the high cost barrier for smaller organizations result in a lower score for this category.
Supporting Evidence
Pricing is custom and depends on multiple factors. The cost of Workday Adaptive Planning will depend on several factors, such as: Package desired. Number of licenses. Integrations needed.
— softwareconnect.com
Minimum software packages have historically started at high price points. The minimum software package starts at $25,000 per year.
— softwareconnect.com
The platform is noted as not being budget-friendly for smaller companies. Additionally, the platform is not particularly budget-friendly, making it a less ideal choice for startups.
— g2.com
Pricing is enterprise-focused with custom quotes, limiting upfront cost visibility.
— workday.com
9.3
Category 5: Integrations & Ecosystem Strength
What We Looked For
We evaluate how well the product connects with other enterprise systems, particularly HR and Finance tools.
What We Found
The platform offers seamless native integration with Workday HCM and Finance, along with connectors for third-party ERPs like Oracle, SAP, and Microsoft Dynamics.
Score Rationale
Native integration with the extensive Workday ecosystem combined with robust third-party connectors supports a high score.
Supporting Evidence
Data integration allows for real-time collaboration and planning. Seamless integration with Workday Human Capital Management.
— workday.com
It integrates directly with Workday Financial Management and HCM, as well as third-party systems. Part of the Workday suite, it integrates directly with Workday Financial Management and Human Capital Management, while also connecting with third-party ERP systems such as Oracle NetSuite, Microsoft Dynamics, and SAP.
— golimelight.com
Listed in the company’s integration directory, Workday integrates seamlessly with major ERP systems.
— workday.com
9.8
Category 6: Security, Compliance & Data Protection
What We Looked For
We verify the presence of critical security certifications like SOC 2, ISO 27001, and GDPR compliance.
What We Found
Workday maintains a comprehensive security program with SOC 1, SOC 2, SOC 3, and ISO 27001/27018 certifications, ensuring top-tier data protection.
Score Rationale
The product achieves a near-perfect score by holding every major relevant security certification and demonstrating rigorous third-party auditing.
Supporting Evidence
The company publishes SOC 1, SOC 2, and SOC 3 reports. Workday publishes Service Organization Controls 1 (SOC 1), Service Organization Controls 2 (SOC 2), and Service Organization Controls 3 (SOC 3) reports.
— staff.hcpss.org
Workday holds multiple ISO certifications including 27001 and 27018. Workday achieved certification against ISO 27001 in September 2010, ISO 27018 in October 2015, and ISO 27017 in November 2017.
— workday.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Some users have reported performance slowdowns when working with very large datasets.
Impact: This issue had a noticeable impact on the score.
The 'How We Choose' section for resource and capacity planning software for contractors outlines the methodology employed to evaluate and compare various products in this category. Key factors considered include software specifications, core features, customer reviews, and overall ratings, with particular emphasis on usability, integration capabilities, and reporting features that are essential for contractors. The selection process specifically considered the scalability of the software, ease of collaboration among teams, and the quality of customer support, which are critical for effective resource management in a contracting environment. Rankings were determined by analyzing comparative data from multiple sources, evaluating customer feedback across platforms, and assessing the price-to-value ratio to ensure that users receive optimal functionality for their investment.
Overall scores reflect relative ranking within this category, accounting for which limitations materially affect real-world use cases. Small differences in category scores can result in larger ranking separation when those differences affect the most common or highest-impact workflows.
Verification
Products evaluated through comprehensive research and analysis of contractor-specific needs.
Rankings based on extensive reviews and ratings from industry professionals and users.
Selection criteria focus on key features such as resource allocation, scheduling efficiency, and project tracking capabilities.
As an Amazon Associate, we earn from qualifying purchases. We may also earn commissions from other affiliate partners.
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Score Breakdown
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Deep Research
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