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Workforce Scheduling Tools for Healthcare & Clinics Reviews 2026 | Top 8 Data-Driven Picks

Albert Richer
Curated by :
Albert Richer
Updated Nov 22, 2025

Looking for the full range of tools? Explore our main Workforce Scheduling & Shift Management Tools guide.

Workforce Scheduling Tools for Healthcare & Clinics
Albert Richer

Finding the Right Fit: Navigating the Best Workforce Scheduling Tools for Healthcare and Clinics When it comes to workforce scheduling tools for healthcare, customer reviews show that flexibility and ease of use are top priorities. Many users report that systems like When I Work and Deputy stand out for their intuitive interfaces and mobile capabilities, making it easier for staff to manage shifts on the go. Market research indicates that 85% of healthcare professionals prioritize software that integrates seamlessly with existing systems—something that tools like Shiftboard excel at. On the flip side, while some platforms boast advanced features, many experts suggest that complexity can often lead to frustration rather than efficiency. For instance, while software like Kronos has a long-standing reputation, reviews indicate that its steep learning curve can be a turnoff for smaller clinics. Is it worth your time to navigate a complicated interface when simpler options are available? Finding the Right Fit: Navigating the Best Workforce Scheduling Tools for Healthcare and Clinics When it comes to workforce scheduling tools for healthcare, customer reviews show that flexibility and ease of use are top priorities.

Similar Categories
1
Expert Score
9.8 / 10
571
151
1
SubItUp Healthcare Scheduling
9.8

SubItUp Healthcare Scheduling

SubItUp Healthcare Scheduling
View Website
SubItUp Healthcare Scheduling software is specifically designed to address the complex staffing and scheduling needs of the healthcare industry. The SaaS solution simplifies the process of scheduling healthcare professionals, clinic hours, virtual staff, and volunteers, making it an invaluable tool for HR management in healthcare facilities.
SubItUp Healthcare Scheduling software is specifically designed to address the complex staffing and scheduling needs of the healthcare industry. The SaaS solution simplifies the process of scheduling healthcare professionals, clinic hours, virtual staff, and volunteers, making it an invaluable tool for HR management in healthcare facilities.

Best for teams that are

  • Campus health centers and clinics managing students or volunteers
  • Facilities needing to track certifications and staff credentials
  • Departments managing vaccine clinics or testing events

Skip if

  • Large hospitals requiring deep EMR integration or clinical acuity tools
  • Users who prefer a highly modern, glitch-free mobile experience
  • Organizations needing enterprise-grade clinical forecasting

Expert Take

SubItUp Healthcare Scheduling software is a game-changer for workforce management in the healthcare industry. It caters specifically to the complex and ever-changing scheduling needs of healthcare workers, offering a level of efficiency and flexibility that is hard to find elsewhere. This SaaS solution is user-friendly and can be integrated easily into existing systems, making it an ideal choice for healthcare facilities of all sizes.

Pros

  • Streamlined scheduling process
  • Dedicated healthcare features
  • Easy to use interface
  • 24/7 support
  • Flexible platform

Cons

  • Custom pricing may not fit all budgets
  • Limited customization options
2
Expert Score
9.7 / 10
567
49
INTEGRATED TIME TRACKING
COMPETENCY VERIFICATION
2
TCP Healthcare Scheduling Software
9.7

TCP Healthcare Scheduling Software

TCP Healthcare Scheduling Software
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TCP Healthcare Scheduling Software is designed to streamline and simplify workforce scheduling in the healthcare industry. It directly addresses the complex needs of healthcare professionals by reducing administrative tasks, improving shift planning, and allowing them to focus more on delivering high-quality patient care.
TCP Healthcare Scheduling Software is designed to streamline and simplify workforce scheduling in the healthcare industry. It directly addresses the complex needs of healthcare professionals by reducing administrative tasks, improving shift planning, and allowing them to focus more on delivering high-quality patient care.
INTEGRATED TIME TRACKING
COMPETENCY VERIFICATION

Best for teams that are

  • Mid-to-large orgs needing robust time & attendance with scheduling
  • Facilities requiring strict compliance management and AI forecasting
  • Enterprises needing to manage complex leave and union rules

Skip if

  • Small practices seeking a free or lightweight scheduling tool
  • Teams that do not need complex time tracking or compliance features
  • Admins wanting a zero-learning-curve, instant setup

Expert Take

Our analysis shows TCP stands out in the healthcare niche by combining robust AI-driven demand forecasting with strict compliance guardrails. Research indicates that its ability to automatically track credential expirations and enforce labor laws directly addresses critical healthcare pain points. Furthermore, its achievement of TX-RAMP Level 2 certification demonstrates a commitment to data security that exceeds standard industry offerings.

Pros

  • AI-driven demand forecasting for staffing
  • Automated license and credential tracking
  • TX-RAMP and SOC 2 certified security
  • Robust mobile app for self-service
  • Real-time payroll and EHR integration

Cons

  • Steep learning curve for administrators
  • Integration between modules still evolving
  • No free plan available
  • Occasional mobile app performance issues
  • Enterprise pricing lacks transparency
3
Expert Score
9.7 / 10
397
84
OVERTIME CONTROL
SCALABLE SOLUTIONS
3
Shiftboard Healthcare Staff Scheduling
9.7

Shiftboard Healthcare Staff Scheduling

Shiftboard Healthcare Staff Scheduling
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Shiftboard's Healthcare Staff Scheduling Software is designed to address the unique needs of healthcare organizations. With an emphasis on flexibility, this tool helps fill shifts quickly, optimize staff coverage, and control overtime costs, all of which are key concerns within the healthcare industry.
Shiftboard's Healthcare Staff Scheduling Software is designed to address the unique needs of healthcare organizations. With an emphasis on flexibility, this tool helps fill shifts quickly, optimize staff coverage, and control overtime costs, all of which are key concerns within the healthcare industry.
OVERTIME CONTROL
SCALABLE SOLUTIONS

Best for teams that are

  • Medium-to-large healthcare orgs with complex, dynamic shift patterns
  • Facilities needing demand-based scheduling and compliance tracking
  • Organizations managing nursing, staffing, and public sector workforces

Skip if

  • Small clinics wanting a simple, modern web interface
  • Organizations seeking a full all-in-one HR/payroll suite
  • Users who need a drag-and-drop calendar on the web version

Expert Take

Our analysis shows Shiftboard stands out for its rigorous approach to compliance, offering a unique money-back guarantee that ensures adherence to complex labor laws and union agreements. Research indicates it is particularly strong for large organizations with intricate credentialing needs, such as tracking nurse certifications and fatigue management rules. While the interface may lack modern visual flair, the backend logic for auto-filling shifts based on strict qualifications is highly robust.

Pros

  • Money-back compliance guarantee
  • Automated credential verification
  • Robust union rule enforcement
  • Deep UKG integration
  • Auto-fill for last-minute shifts

Cons

  • Outdated web user interface
  • No drag-and-drop scheduling
  • Minimum 100 employee requirement
  • Reports of non-HIPAA compliance
  • No free trial available
4
Expert Score
9.6 / 10
713
131
AUTOMATED SHIFT MANAGEMENT
4
Schedule360 - Urgent Care Staffing
9.6

Schedule360 - Urgent Care Staffing

Schedule360 - Urgent Care Staffing
View Website
Schedule360 is a SaaS solution designed specifically for the healthcare industry, focusing on urgent care and clinic staffing needs. It streamlines and automates the scheduling process, making it easier for managers to coordinate shifts and for staff to manage their time.
Schedule360 is a SaaS solution designed specifically for the healthcare industry, focusing on urgent care and clinic staffing needs. It streamlines and automates the scheduling process, making it easier for managers to coordinate shifts and for staff to manage their time.
AUTOMATED SHIFT MANAGEMENT

Best for teams that are

  • Urgent care chains and retail clinics with fluctuating patient volume
  • Organizations managing float pools across multiple locations
  • Admins needing highly configurable, rules-based self-scheduling

Skip if

  • Small, single-location clinics wanting an instant, out-of-the-box setup
  • Users seeking a free or very low-cost DIY solution
  • Teams needing a simple, plug-and-play app without configuration

Expert Take

Schedule360 is a perfect fit for healthcare professionals seeking to simplify their clinic's staffing process. It's designed with the specific challenges of healthcare staffing in mind, ensuring a smoother scheduling process and better time management. Its automated features are a major time-saver, reducing administrative workload and allowing staff to focus on delivering quality patient care.

Pros

  • Streamlined scheduling process
  • Automated shift management
  • Designed for healthcare industry
  • Easy to use interface

Cons

  • May require training for optimal usage
  • Limited to healthcare industry
  • Higher price point
5
Expert Score
9.3 / 10
384
113
5
HealthStream Workforce Scheduling
9.3

HealthStream Workforce Scheduling

HealthStream Workforce Scheduling
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HealthStream's scheduling software is a robust solution designed specifically for the healthcare industry, easing the often daunting task of staff scheduling. It is flexible and adaptable, allowing both small clinics and large healthcare organizations to streamline their staffing processes, ensuring smooth operations and high-quality patient care.
HealthStream's scheduling software is a robust solution designed specifically for the healthcare industry, easing the often daunting task of staff scheduling. It is flexible and adaptable, allowing both small clinics and large healthcare organizations to streamline their staffing processes, ensuring smooth operations and high-quality patient care.

Best for teams that are

  • Large hospitals and health systems requiring acuity-based staffing
  • Enterprise nursing departments needing predictive analytics
  • Organizations needing deep integration with credentialing systems

Skip if

  • Small private practices or clinics with simple scheduling needs
  • Organizations with limited budgets avoiding enterprise-grade complexity
  • Users wanting a lightweight, self-service SaaS tool

Expert Take

We appreciate HealthStream's Workforce Scheduling solution for its emphasis on the unique staffing challenges the healthcare industry faces. It allows for flexibility in scheduling, which is crucial in an industry where emergencies can drastically alter staffing needs. This software simplifies an otherwise complex process, promoting efficiency and ensuring patient needs are met promptly and professionally. That's why healthcare professionals love it.

Pros

  • Healthcare-specific features
  • Adaptable for various organization sizes
  • Streamlines staffing processes
  • Robust integration capabilities
  • 24/7 support

Cons

  • Pricing information not readily available
  • May require training for optimal use
6
Expert Score
9.3 / 10
396
94
LABOR COST OPTIMIZATION
6
Sling Healthcare Employee Scheduling
9.3

Sling Healthcare Employee Scheduling

Sling Healthcare Employee Scheduling
View Website
Sling is a robust SaaS solution designed specifically for healthcare institutions and clinics. It streamlines the scheduling process, simplifies time tracking, and improves communication among staff, addressing the industry's unique needs for efficient labor management and cost savings.
Sling is a robust SaaS solution designed specifically for healthcare institutions and clinics. It streamlines the scheduling process, simplifies time tracking, and improves communication among staff, addressing the industry's unique needs for efficient labor management and cost savings.
LABOR COST OPTIMIZATION

Best for teams that are

  • Small clinics and private practices with tight budgets
  • Teams wanting free or low-cost shift bidding and messaging tools
  • Managers needing to control labor costs with budget alerts

Skip if

  • Large healthcare enterprises with complex, multi-location hierarchies
  • Organizations requiring deep clinical competency or acuity tracking
  • Users needing advanced custom reporting features

Expert Take

Our analysis shows Sling is an exceptional tool for managing the logistics of a healthcare workforce, particularly for controlling labor costs and preventing overtime. Research indicates its drag-and-drop scheduler and geofencing features significantly reduce administrative burden. However, based on documented features, it is best suited for operational coordination rather than clinical data communication due to the lack of explicit HIPAA compliance.

Pros

  • Free plan available for teams under 30 users
  • Intuitive drag-and-drop shift scheduling interface
  • Real-time labor cost and overtime alerts
  • Geofencing ensures accurate on-site clock-ins
  • Seamless integration with Gusto and Square

Cons

  • No documented HIPAA compliance for messaging
  • Mobile app sync can be delayed
  • Customer support is chat-only (no phone)
  • Limited customization for complex reporting
  • Free plan capped at 30 users
7
Expert Score
9.2 / 10
725
37
INTUITIVE INTERFACE
COMPLIANCE ASSISTANCE
7
StaffReady Healthcare Workforce Management
9.2

StaffReady Healthcare Workforce Management

StaffReady Healthcare Workforce Management
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StaffReady is specifically designed for the medical and laboratory communities, offering solutions for scheduling, competency assessment, and document control. With its industry-targeted features, it streamlines administrative tasks, ensuring efficient workforce deployment and compliance with healthcare-specific regulations.
StaffReady is specifically designed for the medical and laboratory communities, offering solutions for scheduling, competency assessment, and document control. With its industry-targeted features, it streamlines administrative tasks, ensuring efficient workforce deployment and compliance with healthcare-specific regulations.
INTUITIVE INTERFACE
COMPLIANCE ASSISTANCE

Best for teams that are

  • Medical laboratories and pharmacies requiring competency tracking
  • Ancillary departments managing strict inspection checklists (CAP/CLIA)
  • Managers needing to automate document control and skills assessments

Skip if

  • General clinics or non-technical staff needing simple scheduling
  • Teams requiring a robust mobile app for on-the-go management
  • Organizations looking for a generic, all-purpose scheduling tool

Expert Take

Our analysis shows StaffReady stands out by directly addressing the unique compliance burden of healthcare laboratories. Unlike generic schedulers, it integrates competency assessment with scheduling, ensuring that only staff with valid certifications (CLIA/CAP) are assigned to shifts. Research indicates this integration significantly reduces audit risks and administrative overhead for medical labs.

Pros

  • Automated rules-based scheduling engine
  • Integrated CLIA and CAP compliance tracking
  • Documented ROI of 11,000+ hours saved
  • Specialized for laboratory and pharmacy workflows
  • Centralized document control and audit trails

Cons

  • Mobile app rated poorly by users
  • No free trial available
  • Complex payroll integration reported by users
  • Customization can be difficult
  • Pricing requires custom quote
8
Expert Score
8.8 / 10
476
84
24/7 SUPPORT
8
Deputy Healthcare Staff Scheduling
8.8

Deputy Healthcare Staff Scheduling

Deputy Healthcare Staff Scheduling
View Website
Deputy's healthcare staff scheduling software is tailored for medical staff operations, providing efficient scheduling solutions and seamless patient care. This SaaS solution caters to the unique needs in the healthcare industry, addressing the challenges of staff availability, shift swapping, and ensuring consistent patient care.
Deputy's healthcare staff scheduling software is tailored for medical staff operations, providing efficient scheduling solutions and seamless patient care. This SaaS solution caters to the unique needs in the healthcare industry, addressing the challenges of staff availability, shift swapping, and ensuring consistent patient care.
24/7 SUPPORT

Best for teams that are

  • Small to mid-sized clinics needing mobile-first scheduling
  • Healthcare teams requiring strong payroll and POS integrations
  • Managers needing automated fair work week compliance tools

Skip if

  • Large enterprises with highly complex, custom configuration needs
  • Very small teams looking for a permanently free solution
  • Organizations requiring advanced custom reporting without upgrades

Expert Take

Our analysis shows Deputy stands out in the healthcare niche by addressing staff burnout directly with its unique 'Stress Profiles' feature, which monitors fatigue levels and prevents over-scheduling. Research indicates that its 'Micro-scheduling' capability is particularly valuable for matching staffing to fluctuating patient flows. While HIPAA compliance is gated to the Enterprise tier, the platform's seamless integration with major payroll providers like Gusto and ADP makes it a powerful operational tool for clinics that can accommodate the enterprise upgrade.

Pros

  • Unique 'Stress Profiles' prevent burnout
  • AI-driven auto-scheduling
  • Seamless Gusto & ADP integration
  • Micro-scheduling for patient flow
  • Strong mobile app adoption

Cons

  • HIPAA compliance requires Enterprise
  • Minimum monthly spend applies
  • Android app stability issues
  • Support response times vary
  • Reporting limited on lower tiers

Product Comparison

Product Has Mobile App Has Free Plan Has Free Trial Integrates With Zapier Has Public API Live Chat Support SOC 2 or ISO Certified Popular Integrations Supports SSO Starting Price
1 SubItUp Healthcare Scheduling
Yes No Contact for trial No No Email/Ticket only Not specified Not specified No Custom pricing model available upon request
2 TCP Healthcare Scheduling Software
Yes No Contact for trial No Enterprise API only Email/Ticket only Not specified Not specified Enterprise plans only Enterprise pricing available
3 Shiftboard Healthcare Staff Scheduling
Yes No Contact for trial No Enterprise API only Yes Not specified Not specified Yes Enterprise pricing available
4 Schedule360 - Urgent Care Staffing
Yes No Contact for trial No No Email/Ticket only Not specified Not specified No Enterprise pricing available
5 HealthStream Workforce Scheduling
Yes No Contact for trial No No Email/Ticket only Not specified Not specified No Contact HealthStream directly for pricing details
6 Sling Healthcare Employee Scheduling
Yes Yes Yes - 14 days Yes Yes Yes Not specified Google Calendar, Slack, Trello Yes $2/user/month
7 StaffReady Healthcare Workforce Management
No No Contact for trial No No Email/Ticket only Not specified Not specified No Enterprise pricing available upon request
8 Deputy Healthcare Staff Scheduling
Yes No Yes - 31 days Yes Yes Yes ISO 27001 Slack, Xero, QuickBooks Yes $2.50/user/month
1

SubItUp Healthcare Scheduling

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Contact for trial
Integrates With Zapier
No
Has Public API
No
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Not specified
Supports SSO
No
Starting Price
Custom pricing model available upon request
2

TCP Healthcare Scheduling Software

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Contact for trial
Integrates With Zapier
No
Has Public API
Enterprise API only
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Not specified
Supports SSO
Enterprise plans only
Starting Price
Enterprise pricing available
3

Shiftboard Healthcare Staff Scheduling

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Contact for trial
Integrates With Zapier
No
Has Public API
Enterprise API only
Live Chat Support
Yes
SOC 2 or ISO Certified
Not specified
Popular Integrations
Not specified
Supports SSO
Yes
Starting Price
Enterprise pricing available
4

Schedule360 - Urgent Care Staffing

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Contact for trial
Integrates With Zapier
No
Has Public API
No
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Not specified
Supports SSO
No
Starting Price
Enterprise pricing available
5

HealthStream Workforce Scheduling

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Contact for trial
Integrates With Zapier
No
Has Public API
No
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Not specified
Supports SSO
No
Starting Price
Contact HealthStream directly for pricing details
6

Sling Healthcare Employee Scheduling

Has Mobile App
Yes
Has Free Plan
Yes
Has Free Trial
Yes - 14 days
Integrates With Zapier
Yes
Has Public API
Yes
Live Chat Support
Yes
SOC 2 or ISO Certified
Not specified
Popular Integrations
Google Calendar, Slack, Trello
Supports SSO
Yes
Starting Price
$2/user/month
7

StaffReady Healthcare Workforce Management

Has Mobile App
No
Has Free Plan
No
Has Free Trial
Contact for trial
Integrates With Zapier
No
Has Public API
No
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Not specified
Supports SSO
No
Starting Price
Enterprise pricing available upon request
8

Deputy Healthcare Staff Scheduling

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Yes - 31 days
Integrates With Zapier
Yes
Has Public API
Yes
Live Chat Support
Yes
SOC 2 or ISO Certified
ISO 27001
Popular Integrations
Slack, Xero, QuickBooks
Supports SSO
Yes
Starting Price
$2.50/user/month

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How We Rank Products

How We Evaluate Products

Our Evaluation Process

The 'How We Choose' section for workforce scheduling tools for healthcare and clinics focuses on a comprehensive evaluation of key factors such as specifications, features, customer reviews, ratings, and overall value. In this category, important considerations include compliance with healthcare regulations, ease of use for staff at various levels, integration capabilities with existing systems, and support for real-time scheduling adjustments. Rankings were determined by analyzing data from product specifications, synthesizing customer feedback from multiple sources, and evaluating the price-to-value ratio to ensure the selected tools effectively meet the unique needs of healthcare settings. Through this rigorous research methodology, products were compared to provide a clear and objective overview of their strengths and weaknesses.

Overall scores reflect relative ranking within this category, accounting for which limitations materially affect real-world use cases. Small differences in category scores can result in larger ranking separation when those differences affect the most common or highest-impact workflows.

Verification

  • Products evaluated through comprehensive research and analysis of features specific to workforce scheduling in healthcare settings.
  • Rankings based on a thorough review of user feedback, industry expert opinions, and software performance metrics.
  • Selection criteria focus on key functionalities such as compliance tracking, staff communication, and scheduling efficiency tailored for clinics and healthcare providers.

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Score Breakdown

0.0 / 10

What This Award Means