Best for teams that are
- Small teams (1-50 users) transitioning from spreadsheets
- Businesses seeking a free or low-cost, quick-setup solution
- Users needing simple QR code asset tagging
Skip if
- Large enterprises requiring complex multi-site asset hierarchies
- Operations needing extensive third-party integrations
- Teams requiring advanced predictive maintenance features
Expert Take
Our analysis shows Maintainly stands out for its "refreshingly simple" approach, making it a top choice for SMBs transitioning from spreadsheets. Unlike many competitors that cap assets or work orders on free plans, Maintainly offers unlimited core usage, monetizing instead through advanced features and modular add-ons. Research indicates it is particularly strong in the renewable energy sector, validating its capability to handle complex asset hierarchies despite its ease of use.
Pros
- Free plan includes unlimited assets and work orders
- Modular pricing for inventory and timesheets
- Rapid setup with no training required
- Native mobile apps with QR code scanning
- Unlimited preventive maintenance on paid plans
Cons
- Work order form fields are not customizable
- File upload size limited to 25MB
- API access restricted to Enterprise plan
- No built-in team chat functionality
- Fewer native integrations than competitors