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Preventive Maintenance Tools for SMBs
Albert Richer

Small and medium-sized businesses managing equipment maintenance face distinct operational challenges: tracking asset lifecycles across multiple locations, coordinating preventive schedules without dedicated IT staff, and controlling costs while ensuring regulatory compliance. The preventive maintenance software landscape reflects these competing priorities through dramatically different pricing models and feature architectures. If you need transparent, scalable pricing without per-user fees, eWorkOrders' unlimited-user model at $380 monthly and Maintenance Care's similar flat-rate structure eliminate the budget uncertainty that plagues growing teams. However, eWorkOrders restricts mobile access to higher-tier plans, creating workflow friction for field technicians. If budget constraints are paramount, Maintainly's permanently free plan supports unlimited assets and work orders, though API integration requires expensive enterprise upgrades that can strain small business budgets. For organizations requiring immediate deployment support, RO Equipment Maintenance includes expert-led onboarding sessions even in lower-tier plans—a critical advantage for teams lacking internal CMMS expertise. Small and medium-sized businesses managing equipment maintenance face distinct operational challenges: tracking asset lifecycles across multiple locations, coordinating preventive schedules without dedicated IT staff, and controlling costs while ensuring regulatory compliance.

Similar Categories
1
Expert Score
9.8 / 10
398
160
AUTOMATED SCHEDULING

Maintainly CMMS Software

Maintainly CMMS Software
View Website
Maintainly is a preventive maintenance tool designed specifically for SMBs. It streamlines the process of preventative and corrective maintenance, reducing downtime and ensuring optimal equipment performance. It's tailor-made for industries that rely heavily on equipment assets and require efficient maintenance scheduling.
Maintainly is a preventive maintenance tool designed specifically for SMBs. It streamlines the process of preventative and corrective maintenance, reducing downtime and ensuring optimal equipment performance. It's tailor-made for industries that rely heavily on equipment assets and require efficient maintenance scheduling.
AUTOMATED SCHEDULING

Best for teams that are

  • Small teams (1-50 users) transitioning from spreadsheets
  • Businesses seeking a free or low-cost, quick-setup solution
  • Users needing simple QR code asset tagging

Skip if

  • Large enterprises requiring complex multi-site asset hierarchies
  • Operations needing extensive third-party integrations
  • Teams requiring advanced predictive maintenance features

Expert Take

Our analysis shows Maintainly stands out for its "refreshingly simple" approach, making it a top choice for SMBs transitioning from spreadsheets. Unlike many competitors that cap assets or work orders on free plans, Maintainly offers unlimited core usage, monetizing instead through advanced features and modular add-ons. Research indicates it is particularly strong in the renewable energy sector, validating its capability to handle complex asset hierarchies despite its ease of use.

Pros

  • Free plan includes unlimited assets and work orders
  • Modular pricing for inventory and timesheets
  • Rapid setup with no training required
  • Native mobile apps with QR code scanning
  • Unlimited preventive maintenance on paid plans

Cons

  • Work order form fields are not customizable
  • File upload size limited to 25MB
  • API access restricted to Enterprise plan
  • No built-in team chat functionality
  • Fewer native integrations than competitors
2
Expert Score
9.7 / 10
577
102
REAL-TIME TRACKING
INTUITIVE INTERFACE

UpKeep Preventive Maintenance

UpKeep Preventive Maintenance
View Website
UpKeep’s preventive maintenance software is a smart solution tailored for SMBs in the field service and operations industry. It leverages advanced technology to prevent asset breakdowns, ensuring smooth operations, reducing downtime, and increasing productivity.
UpKeep’s preventive maintenance software is a smart solution tailored for SMBs in the field service and operations industry. It leverages advanced technology to prevent asset breakdowns, ensuring smooth operations, reducing downtime, and increasing productivity.
REAL-TIME TRACKING
INTUITIVE INTERFACE

Best for teams that are

  • Asset-intensive companies needing IoT sensor integration
  • Teams prioritizing a mobile-first experience for technicians
  • Multi-site organizations needing centralized asset operations

Skip if

  • Small businesses with very tight budgets due to higher costs
  • Users with poor internet connectivity facing performance issues
  • Teams wanting a one-time purchase rather than SaaS subscription

Expert Take

Research indicates UpKeep differentiates itself through a 'mobile-first' architecture designed specifically for deskless technicians, rather than adapting legacy desktop software. Our analysis shows strong adoption of their 'Edge' IoT platform, enabling a documented shift from preventive to condition-based maintenance using real-time sensor data. Furthermore, the platform bridges the gap between modern SaaS usability and enterprise requirements with verified SOC 2 Type 2 compliance and native integrations for SAP and Oracle.

Pros

  • Mobile-first design for deskless workers
  • Native IoT sensor integration (Edge)
  • Transparent per-user pricing tiers
  • SOC 2 Type 2 security compliance
  • SAP and Oracle ERP integrations

Cons

  • Costs scale quickly with team size
  • Bulk export limitations for work orders
  • Occasional performance slowdowns reported
  • Advanced features require higher tiers
  • Initial setup can be complex
3
Expert Score
9.4 / 10
637
162

eWorkOrders Preventive Maintenance

eWorkOrders Preventive Maintenance
View Website
eWorkOrders is a robust preventive maintenance SaaS solution designed specifically for SMBs in the field service and operations industry. It is designed to streamline daily tasks, drastically cut unplanned downtime and boost efficiency by ensuring equipment remains in optimum running condition.
eWorkOrders is a robust preventive maintenance SaaS solution designed specifically for SMBs in the field service and operations industry. It is designed to streamline daily tasks, drastically cut unplanned downtime and boost efficiency by ensuring equipment remains in optimum running condition.

Best for teams that are

  • Large teams wanting flat-rate, unlimited user pricing
  • Municipalities or campuses needing GIS asset mapping
  • Organizations requiring extensive API integrations

Skip if

  • Small teams with few users where flat fees are uneconomical
  • Micro-businesses needing a low-cost per-user entry point
  • Users wanting a free trial without contacting sales

Expert Take

Our analysis shows eWorkOrders stands out primarily for its 'unlimited user' pricing model, a rarity in the CMMS market that offers significant value for scaling teams. Research indicates the platform is backed by over 30 years of stability and a unique transparency regarding its security posture via public SecurityScorecard ratings. While the interface is noted as functional rather than flashy, the depth of preventive maintenance features and offline mobile capabilities make it a robust choice for operational reliability.

Pros

  • Unlimited user pricing model (flat fee)
  • Offline mobile app functionality
  • 30+ years of market presence
  • SecurityScorecard 'A' rating transparency
  • Integrates with 8,000+ apps via Zapier

Cons

  • User interface described as outdated
  • Mobile access not in Starter plan
  • Custom reporting can be complex
  • No free version (only trial)
  • Enterprise plan uses per-user pricing
4
Expert Score
9.4 / 10
646
131
COMPREHENSIVE ASSET TRACKING

RO Equipment Maintenance

RO Equipment Maintenance
View Website
RO App is a tailored solution for small businesses seeking a comprehensive, user-friendly system to manage asset and equipment maintenance. It provides an intuitive platform for tracking assets, managing consumables, and scheduling routine maintenance or repair tasks, addressing the key requirements of small to medium-sized businesses (SMBs) in industries reliant on equipment functionality.
RO App is a tailored solution for small businesses seeking a comprehensive, user-friendly system to manage asset and equipment maintenance. It provides an intuitive platform for tracking assets, managing consumables, and scheduling routine maintenance or repair tasks, addressing the key requirements of small to medium-sized businesses (SMBs) in industries reliant on equipment functionality.
COMPREHENSIVE ASSET TRACKING

Best for teams that are

  • Repair shops managing client assets (e.g., auto, electronics)
  • Service businesses needing integrated invoicing and POS features
  • Small businesses managing external customer repairs

Skip if

  • Internal facility maintenance teams not managing client repairs
  • Large industrial plants with complex predictive maintenance needs
  • Organizations needing strict enterprise-grade compliance tools

Expert Take

Our analysis shows RO App (formerly RemOnline) uniquely bridges the gap between simple repair ticketing and complex ERP systems by including native payroll and deep inventory serialization in its core offering. Research indicates it is particularly strong for shops needing granular control over spare parts and technician commissions. While it lacks QuickBooks Desktop support, the inclusion of expert onboarding sessions in standard plans is a standout feature that ensures successful implementation.

Pros

  • Native payroll calculation & accrual
  • Advanced inventory with bin locations
  • Separate mobile apps for Boss/Techs
  • Free expert onboarding sessions included
  • 2-way WhatsApp & SMS integration

Cons

  • No QuickBooks Desktop integration
  • Extra fees for >3 employees
  • Single active session limit per user
  • Learning curve for complex features
  • EMEA-centric focus vs US competitors
5
Expert Score
9.3 / 10
562
38
EASY WORK ORDERS
CUSTOMIZABLE SOLUTIONS

Maintenance Care CMMS for SMBs

Maintenance Care CMMS for SMBs
View Website
Maintenance Care's CMMS software is a powerful tool designed specifically for small businesses managing facilities. The software streamlines work orders, preventive maintenance, and asset management, freeing up time for businesses to focus on growth. It caters to the industry-specific needs of small and medium businesses in maintaining their assets and managing tasks efficiently.
Maintenance Care's CMMS software is a powerful tool designed specifically for small businesses managing facilities. The software streamlines work orders, preventive maintenance, and asset management, freeing up time for businesses to focus on growth. It caters to the industry-specific needs of small and medium businesses in maintaining their assets and managing tasks efficiently.
EASY WORK ORDERS
CUSTOMIZABLE SOLUTIONS

Best for teams that are

  • Senior care and healthcare facilities managing compliance
  • Small teams with limited budgets needing a free version
  • Facilities needing simple room booking and housekeeping tools

Skip if

  • Complex industrial manufacturing requiring advanced predictive tools
  • Teams needing highly customizable reporting options
  • Operations focused solely on heavy equipment maintenance

Expert Take

Our analysis shows Maintenance Care differentiates itself with a high-value 'unlimited users' pricing model, making it exceptionally cost-effective for SMBs with larger teams. Research indicates it is particularly strong in the healthcare and senior living sectors due to built-in HIPAA compliance support and specialized asset tracking. While API access is gated, the robust free plan and ease of use make it a low-risk entry point for facility management.

Pros

  • Unlimited users on all paid plans
  • Robust 'Free Forever' edition available
  • Strong HIPAA compliance for healthcare
  • Exceptional ease of use ratings
  • Integrated wireless sensor capabilities

Cons

  • API access restricted to top tier
  • Android app less robust than iOS
  • No native invoicing functionality
  • Limited reporting date filters
  • Gated advanced features in lower tiers
6
Expert Score
9.0 / 10
637
79
AI-DRIVEN INSIGHTS
FREE PLAN AVAILABLE

MaintainX

MaintainX
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MaintainX is a robust AI-powered maintenance and asset management solution that empowers industrial teams to manage work orders, track asset performance, maintain parts inventory, and oversee labor effectively. It offers AI-driven insights to minimize downtime and enhance operational efficiency, directly addressing the complex needs of the Preventive Maintenance Tools for SMBs industry.
MaintainX is a robust AI-powered maintenance and asset management solution that empowers industrial teams to manage work orders, track asset performance, maintain parts inventory, and oversee labor effectively. It offers AI-driven insights to minimize downtime and enhance operational efficiency, directly addressing the complex needs of the Preventive Maintenance Tools for SMBs industry.
AI-DRIVEN INSIGHTS
FREE PLAN AVAILABLE

Best for teams that are

  • Frontline teams needing a mobile-first, easy-to-use solution
  • SMBs requiring built-in team messaging and communication
  • Organizations wanting to digitize paper checklists quickly

Skip if

  • Enterprises needing complex asset hierarchies or deep customization
  • Teams requiring advanced reporting and analytics features
  • Operations needing extensive desktop-based administrative tools

Expert Take

MaintainX is a game-changer for the preventive maintenance industry, particularly for SMBs. Its AI-driven insights make it possible to track and manage assets with unprecedented efficiency, helping to prevent costly downtime and boost productivity. Users love its easy-to-use interface and comprehensive management features, but its true value lies in its predictive capabilities that allow teams to stay one step ahead.

Pros

  • AI-driven insights
  • Work order management
  • Asset performance tracking
  • Parts and labor management
  • Reduces operational downtime

Cons

  • Mobile app interface can be improved
  • Limited third-party integrations
  • Advanced features only in premium plans
7
Expert Score
9.0 / 10
389
93
COST-EFFECTIVE

TMA Preventive Maintenance Software

TMA Preventive Maintenance Software
View Website
TMA Systems' Preventive Maintenance Software offers an automated solution specifically tailored for SMBs to handle inspections, preventive maintenance scheduling, and tracking. It is designed to reduce downtime and extend the life of assets, addressing key industry needs for efficient, cost-effective maintenance management.
TMA Systems' Preventive Maintenance Software offers an automated solution specifically tailored for SMBs to handle inspections, preventive maintenance scheduling, and tracking. It is designed to reduce downtime and extend the life of assets, addressing key industry needs for efficient, cost-effective maintenance management.
COST-EFFECTIVE

Best for teams that are

  • Large enterprises, universities, and government agencies
  • Organizations needing complex asset hierarchies and modular scalability
  • Facilities requiring robust capital planning tools

Skip if

  • Small businesses with simple, low-complexity maintenance needs
  • Teams with limited budgets avoiding implementation costs
  • Users wanting a quick, self-service setup process

Expert Take

Our analysis shows TMA Systems stands out for its maturity and depth in handling complex asset management needs, particularly for healthcare and education sectors. Research indicates strong enterprise security credentials, including SOC 2 Type II compliance, which is critical for these regulated industries. While the learning curve is steeper than lighter tools, the depth of features like 'Gen AI' failure prediction and robust BIM/GIS integrations makes it a powerful choice for large-scale operations.

Pros

  • Robust automated preventive maintenance scheduling
  • Enterprise-grade security (SOC 2 Type II)
  • Deep asset management for complex facilities
  • Strong customer support reputation
  • Pre-built integrations for BIM and GIS

Cons

  • Steep learning curve for new users
  • Mobile app sync and stability issues
  • Reporting tools can be complex
  • No public pricing transparency
  • API access requires specific license
8
Expert Score
8.7 / 10
449
72
MOBILE ACCESSIBLE
ENHANCED PRODUCTIVITY

Limble CMMS for SMBs

Limble CMMS for SMBs
View Website
Limble CMMS is a preventive maintenance tool specifically designed for small and medium-sized businesses. It streamlines maintenance tasks, enhances efficiency, and allows businesses to focus on their primary objectives, making it an ideal choice for SMBs with resource constraints.
Limble CMMS is a preventive maintenance tool specifically designed for small and medium-sized businesses. It streamlines maintenance tasks, enhances efficiency, and allows businesses to focus on their primary objectives, making it an ideal choice for SMBs with resource constraints.
MOBILE ACCESSIBLE
ENHANCED PRODUCTIVITY

Best for teams that are

  • Growing SMBs needing a highly customizable and scalable platform
  • Teams prioritizing excellent customer support and ease of use
  • Maintenance managers needing modular features that grow with them

Skip if

  • Micro-businesses seeking a completely free, full-featured tool
  • Users wanting a simple, non-customizable 'out of the box' tool
  • Teams with very limited budgets for software subscriptions

Expert Take

Limble CMMS is a game changer for small and medium-sized businesses. Its user-friendly interface, powerful features, and mobile accessibility make it easy to manage maintenance tasks on the go. It automates routine maintenance workflows, enabling businesses to minimize downtime and optimize productivity. Its real-time tracking feature also allows businesses to monitor their equipment status effectively, leading to reduced operational costs and increased efficiency.

Pros

  • Efficient maintenance management
  • Easy-to-use interface
  • Real-time tracking
  • Automated workflows
  • Mobile access

Cons

  • Limited third-party integrations
  • May be expensive for very small businesses
  • No free trial
9
Expert Score
8.5 / 10
427
89
REDUCES DOWNTIME

MPulse Preventive Maintenance

MPulse Preventive Maintenance
View Website
MPulse's preventive maintenance software is a comprehensive solution for SMBs to manage their preventive maintenance programs effectively. This software is specially designed to cater to the needs of the industry, allowing companies to reduce downtime, improve productivity and extend equipment lifespan. It offers real-time tracking, scheduling, and reporting of maintenance tasks, making it an invaluable tool for field service and operations.
MPulse's preventive maintenance software is a comprehensive solution for SMBs to manage their preventive maintenance programs effectively. This software is specially designed to cater to the needs of the industry, allowing companies to reduce downtime, improve productivity and extend equipment lifespan. It offers real-time tracking, scheduling, and reporting of maintenance tasks, making it an invaluable tool for field service and operations.
REDUCES DOWNTIME

Best for teams that are

  • Organizations preferring concurrent licensing to save costs
  • Companies requiring on-premise deployment options
  • Teams needing flexible deployment (Cloud or On-Premise)

Skip if

  • Very small teams needing a free-forever solution
  • Users wanting a strictly mobile-only, lightweight app experience
  • Businesses avoiding upfront implementation or training costs

Expert Take

What makes MPulse Preventive Maintenance Software special for this industry is its emphasis on organization and efficiency. This software is highly customizable, allowing it to meet the specific needs of any SMB in the field service and operations industry. Its real-time tracking and reporting features ensure clarity and immediacy in maintaining equipment, ultimately leading to reduced downtime and increased productivity. Industry professionals love it for its ability to seamlessly integrate with existing systems, minimizing disruptions to existing workflows.

Pros

  • Real-time tracking and reporting
  • Effective scheduling features
  • Customizable to suit business needs
  • Easy integration with existing systems
  • Responsive customer support

Cons

  • Interface may be complex for beginners
  • May require training for full utilization
  • No stated transparent pricing

Product Comparison

Product Has Mobile App Has Free Plan Has Free Trial Integrates With Zapier Has Public API Live Chat Support SOC 2 or ISO Certified Popular Integrations Supports SSO Starting Price
1 Maintainly CMMS Software
Yes No Yes - 14 days No No Email/Ticket only Not specified Custom integrations only No Contact for pricing
2 UpKeep Preventive Maintenance
Yes Yes Yes - 7 days Yes Yes Yes SOC 2 Slack, Google Workspace, Microsoft 365 Yes $40/user/month
3 eWorkOrders Preventive Maintenance
Yes No Contact for trial No No Yes Not specified Custom integrations only No Contact for pricing
4 RO Equipment Maintenance
Yes Yes Contact for trial No No Email/Ticket only Not specified Limited integrations No $49/month
5 Maintenance Care CMMS for SMBs
Yes Yes Contact for trial No No Email/Ticket only Not specified Limited integrations No Free
6 MaintainX
Yes Yes Yes - 30 days No Yes Yes Not specified Slack, Microsoft Teams, Google Workspace Enterprise plans only $8.33/month
7 TMA Preventive Maintenance Software
Yes No Contact for trial No Enterprise API only Email/Ticket only Not specified Custom integrations only No Contact for pricing
8 Limble CMMS for SMBs
Yes No No Yes Yes Yes Not specified QuickBooks, Dropbox, Google Drive Enterprise plans only $40/user/month
9 MPulse Preventive Maintenance
Yes No Free demo available No No Email/Ticket only Not specified Custom integrations only No Contact for pricing
1

Maintainly CMMS Software

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Yes - 14 days
Integrates With Zapier
No
Has Public API
No
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Custom integrations only
Supports SSO
No
Starting Price
Contact for pricing
2

UpKeep Preventive Maintenance

Has Mobile App
Yes
Has Free Plan
Yes
Has Free Trial
Yes - 7 days
Integrates With Zapier
Yes
Has Public API
Yes
Live Chat Support
Yes
SOC 2 or ISO Certified
SOC 2
Popular Integrations
Slack, Google Workspace, Microsoft 365
Supports SSO
Yes
Starting Price
$40/user/month
3

eWorkOrders Preventive Maintenance

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Contact for trial
Integrates With Zapier
No
Has Public API
No
Live Chat Support
Yes
SOC 2 or ISO Certified
Not specified
Popular Integrations
Custom integrations only
Supports SSO
No
Starting Price
Contact for pricing
4

RO Equipment Maintenance

Has Mobile App
Yes
Has Free Plan
Yes
Has Free Trial
Contact for trial
Integrates With Zapier
No
Has Public API
No
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Limited integrations
Supports SSO
No
Starting Price
$49/month
5

Maintenance Care CMMS for SMBs

Has Mobile App
Yes
Has Free Plan
Yes
Has Free Trial
Contact for trial
Integrates With Zapier
No
Has Public API
No
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Limited integrations
Supports SSO
No
Starting Price
Free
6

MaintainX

Has Mobile App
Yes
Has Free Plan
Yes
Has Free Trial
Yes - 30 days
Integrates With Zapier
No
Has Public API
Yes
Live Chat Support
Yes
SOC 2 or ISO Certified
Not specified
Popular Integrations
Slack, Microsoft Teams, Google Workspace
Supports SSO
Enterprise plans only
Starting Price
$8.33/month
7

TMA Preventive Maintenance Software

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Contact for trial
Integrates With Zapier
No
Has Public API
Enterprise API only
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Custom integrations only
Supports SSO
No
Starting Price
Contact for pricing
8

Limble CMMS for SMBs

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
No
Integrates With Zapier
Yes
Has Public API
Yes
Live Chat Support
Yes
SOC 2 or ISO Certified
Not specified
Popular Integrations
QuickBooks, Dropbox, Google Drive
Supports SSO
Enterprise plans only
Starting Price
$40/user/month
9

MPulse Preventive Maintenance

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Free demo available
Integrates With Zapier
No
Has Public API
No
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Custom integrations only
Supports SSO
No
Starting Price
Contact for pricing

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How We Rank Products

Our Evaluation Process

The 'How We Choose' section for preventive maintenance tools for small and medium-sized businesses (SMBs) outlines the rigorous evaluation process employed to ensure an informed selection of products. Key factors considered include product specifications, features, customer reviews, and overall ratings, which collectively provide a comprehensive view of each tool's effectiveness and usability in a business context. Specific considerations for this category encompass the software's ability to streamline maintenance scheduling, user-friendliness, integration capabilities, and pricing structures that offer value for SMBs. The research methodology utilized involves a thorough analysis of available data from customer feedback and product reviews, along with a comparative assessment of specifications and the price-to-value ratio, enabling an objective ranking of the nine evaluated products.

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