Best Cloud File Sharing Tools for Remote Teams

Secure file sharing platform with on-premise, hybrid and cloud deployment, built for regulated enterprises.

Editor's takeFileCloud backs its file sharing with FIPS 140-2 validated encryption and ITAR support, features aimed at regulated industries. It ships as self-hosted, cloud or hybrid, with a guarantee to export files back on-premises anytime. Entry cost rises for small teams because both plans set minimum seat counts.

OpenText-backed file sharing with large transfers, visual proofing, and no-login client previews.

Editor's takeHightail's Business tier moves files up to 500GB, and external clients can preview and comment without creating an account. OpenText's 2018 acquisition brought ISO 27001-grade infrastructure. The Adobe Creative Cloud plugin, though, is currently paused for new downloads and maintenance only.

Open-source, self-hosted file sharing platform built for full data sovereignty and compliance.

Editor's takeNextcloud Files runs on a customer's own infrastructure, giving organizations full control over where data lives, which matters for HIPAA and GDPR compliance work. The Community Edition is free and open source, and over 200 apps extend it into a full groupware suite. Direct Enterprise support only kicks in at 100 users, priced around €3,400 a year, and self-hosting demands real technical setup work.

An open-source, cloud-native file collaboration platform built for data sovereignty, trusted by CERN and the EU.

Editor's takeownCloud rebuilt itself around Infinite Scale, a Go-based architecture that handles up to 150,000 file events per second and drops the old PHP/LAMP bottlenecks. CERN and the European Commission both rely on it, backing its data sovereignty claims. Advanced security tools like the File Firewall stay behind the paid Enterprise edition, a common gap versus Nextcloud's community version.

A cloud file sharing platform with fast LAN sync and deep Adobe, Zoom, Slack integrations.

Editor's takeDropbox still leads on sync speed, LAN sync bypasses the cloud entirely for local transfers, and its 180-day to one-year file recovery window beats most rivals. Deep native integrations with Adobe, Zoom and Slack keep it central to creative workflows. The real shift is storage, Dropbox ended unlimited space on Advanced plans and now caps teams at 15TB shared, citing abuse by crypto miners, and several users report real difficulty reaching human support for billing issues.

Secure, compliance-focused file sharing platform for legal, healthcare, and finance teams.

Editor's takeShareFile handles files up to 100GB and includes unlimited external client users, useful for firms sharing large case files. Progress Software acquired it in late 2024 for about $875 million, adding financial backing to its HIPAA and SOC 2 certifications. The advertised $27.50 per user price needs a 3-user minimum, pushing real cost near $82.50 monthly.

File collaboration platform with a full office suite, starting at $2.50 per user per month.

Editor's takeZoho WorkDrive undercuts Google Drive and Dropbox on price, bundling Writer, Sheet, and Show at $2.50 per user. The catch shows up in daily use. G2 reviewers report slow performance and lag when syncing large files or complex folders.

A hybrid cloud file server that maps drives without a VPN while preserving NTFS permissions and Active Directory.

Editor's takeGladinet, through its CentreStack and Triofox products, maps cloud storage as a familiar drive letter while preserving existing NTFS permissions and Active Directory identities, letting IT teams retire VPNs without retraining staff. It works with nearly any backend, from AWS and Azure to Google Cloud, and includes global file locking to prevent conflicting edits. Self-hosted pricing starts around $3.59 per user monthly but requires a 20-user minimum, the Mac client has documented stability issues, and a critical Local File Inclusion vulnerability, CVE-2025-11371, was disclosed and patched in late 2025.

VPN-free mapped drive access to on-premises file servers, preserving NTFS permissions and Active Directory.

Editor's takeTriofox turns on-premises file servers into cloud-accessible mapped drives over HTTPS, skipping the VPN and preserving existing NTFS permissions and Active Directory identities. It is used by organizations like NASA and Red Bull and earned a TrustRadius Top Rated award. The major concern is security history: a critical local file inclusion flaw, CVE-2025-11371, was found under active exploitation in 2025 and required urgent patching.