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Best Internal Wiki Tools for Onboarding Material 2025 - Top 4 Expert Guide

Albert Richer
Curated by :
Albert Richer
Updated Nov 22, 2025

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Internal Wiki Tools for Onboarding Material
Albert Richer

When evaluating the best internal wiki tools for onboarding material, market research indicates that features like user-friendliness and robust search functionality are crucial for ensuring effective knowledge transfer. Customer review analysis shows that platforms like Confluence and Notion consistently earn high marks for their intuitive interfaces and collaborative features, with users frequently mentioning the seamless integration capabilities that enhance team efficiency. When evaluating the best internal wiki tools for onboarding material, market research indicates that features like user-friendliness and robust search functionality are crucial for ensuring effective knowledge transfer.

Similar Categories
1
Expert Score
8.5 / 10
708
127
NO SETUP NEEDED
FREE PLAN AVAILABLE
NO SETUP NEEDED
1
DokuWiki
8.5

DokuWiki

DokuWiki
View Website
Completely free to use
NO SETUP NEEDED
FREE PLAN AVAILABLE
NO SETUP NEEDED

Why We Love It

DokuWiki is loved in the SaaS industry for its simplicity and versatility. It provides the perfect platform for creating and managing internal onboarding and training materials. It's a great tool for companies that have diverse teams and need to support multi-language content. The fact that DokuWiki is open-source and doesn't require a database makes it extremely easy to use and maintain. It's a cost-effective solution for small to medium-sized businesses.

Pros

  • Open-source
  • No database required
  • Easy to install and use
  • Versatile for diverse content
  • Supports multi-language content

Cons

  • Requires technical knowledge for setup
  • No direct customer support
  • Limited in-built templates

Completely free to use

DokuWiki is an open-source wiki software that's perfect for onboarding material in the SaaS industry. Its simplicity and versatility make it an ideal choice for creating, managing, and distributing internal knowledge base and training materials without the need for a database.

Pros

  • Open-source
  • No database required
  • Easy to install and use
  • Versatile for diverse content
  • Supports multi-language content

Cons

  • Requires technical knowledge for setup
  • No direct customer support
  • Limited in-built templates
NO SETUP NEEDED
FREE PLAN AVAILABLE
NO SETUP NEEDED

Why We Love It

DokuWiki is loved in the SaaS industry for its simplicity and versatility. It provides the perfect platform for creating and managing internal onboarding and training materials. It's a great tool for companies that have diverse teams and need to support multi-language content. The fact that DokuWiki is open-source and doesn't require a database makes it extremely easy to use and maintain. It's a cost-effective solution for small to medium-sized businesses.

Pros

  • Open-source
  • No database required
  • Easy to install and use
  • Versatile for diverse content
  • Supports multi-language content

Cons

  • Requires technical knowledge for setup
  • No direct customer support
  • Limited in-built templates

Why We Love It

DokuWiki is loved in the SaaS industry for its simplicity and versatility. It provides the perfect platform for creating and managing internal onboarding and training materials. It's a great tool for companies that have diverse teams and need to support multi-language content. The fact that DokuWiki is open-source and doesn't require a database makes it extremely easy to use and maintain. It's a cost-effective solution for small to medium-sized businesses.

Completely free to use

DokuWiki is an open-source wiki software that's perfect for onboarding material in the SaaS industry. Its simplicity and versatility make it an ideal choice for creating, managing, and distributing internal knowledge base and training materials without the need for a database.

2
Expert Score
8.3 / 10
667
91
USER-FRIENDLY DESIGN
COST-EFFECTIVE CHOICE
USER-FRIENDLY DESIGN
2
Papyrs Internal Wiki
8.3

Papyrs Internal Wiki

Papyrs Internal Wiki
View Website
Pricing starts at $49/month, Free 14-day trial available
USER-FRIENDLY DESIGN
COST-EFFECTIVE CHOICE
USER-FRIENDLY DESIGN

Why We Love It

Papyrs stands out in the industry with its simplicity and effectiveness as an internal wiki tool. Industry professionals love it because it significantly reduces the time spent on onboarding and knowledge transfer. Its ease of use, regardless of technical proficiency, coupled with accessibility from any browser, makes it a game-changer in fostering collaboration, boosting productivity, and ensuring smooth business operations.

Pros

  • User-friendly interface
  • No setup required
  • Remote accessibility
  • Streamlined Knowledge sharing
  • Effective for onboarding

Cons

  • Limited customization options
  • No free plan
  • May require training for non-tech savvy users

Pricing starts at $49/month, Free 14-day trial available

Papyrs is a highly intuitive internal wiki tool designed to streamline the onboarding process and knowledge sharing within teams and companies. It caters specifically to industry needs by providing a no-setup, accessible-from-anywhere platform to store and share crucial information, making it an essential tool for efficient team collaboration and productivity.

Pros

  • User-friendly interface
  • No setup required
  • Remote accessibility
  • Streamlined Knowledge sharing
  • Effective for onboarding

Cons

  • Limited customization options
  • No free plan
  • May require training for non-tech savvy users
USER-FRIENDLY DESIGN
COST-EFFECTIVE CHOICE
USER-FRIENDLY DESIGN

Why We Love It

Papyrs stands out in the industry with its simplicity and effectiveness as an internal wiki tool. Industry professionals love it because it significantly reduces the time spent on onboarding and knowledge transfer. Its ease of use, regardless of technical proficiency, coupled with accessibility from any browser, makes it a game-changer in fostering collaboration, boosting productivity, and ensuring smooth business operations.

Pros

  • User-friendly interface
  • No setup required
  • Remote accessibility
  • Streamlined Knowledge sharing
  • Effective for onboarding

Cons

  • Limited customization options
  • No free plan
  • May require training for non-tech savvy users

Why We Love It

Papyrs stands out in the industry with its simplicity and effectiveness as an internal wiki tool. Industry professionals love it because it significantly reduces the time spent on onboarding and knowledge transfer. Its ease of use, regardless of technical proficiency, coupled with accessibility from any browser, makes it a game-changer in fostering collaboration, boosting productivity, and ensuring smooth business operations.

Pricing starts at $49/month, Free 14-day trial available

Papyrs is a highly intuitive internal wiki tool designed to streamline the onboarding process and knowledge sharing within teams and companies. It caters specifically to industry needs by providing a no-setup, accessible-from-anywhere platform to store and share crucial information, making it an essential tool for efficient team collaboration and productivity.

3
Expert Score
7.3 / 10
735
139
AGILE WORKFLOW COMPATIBLE
REAL-TIME COLLABORATION
3
Nuclino Wiki
7.3

Nuclino Wiki

Nuclino Wiki
View Website
Free plan available, Paid plans start at $5/user/month
AGILE WORKFLOW COMPATIBLE
REAL-TIME COLLABORATION

Why We Love It

Nuclino's intuitive, clutter-free interface makes it easy for teams to create, organize, and find information. Its real-time collaboration feature allows multiple users to work on the same page simultaneously, making it a perfect solution for teams who value collaborative efforts. The powerful search functionality ensures that no piece of information is ever lost, making it a practical solution for any industry.

Pros

  • Intuitive interface
  • Real-time collaboration
  • Integration with popular apps
  • Powerful search functionality
  • Access control

Cons

  • Limited customization options
  • No offline mode
  • Limited import capabilities

Free plan available, Paid plans start at $5/user/month

Nuclino is a modern internal wiki tool that facilitates effective knowledge sharing and collaboration in organizations. It simplifies the onboarding process by centralizing all necessary information in a single, accessible place. It's an ideal tool for industry professionals looking to streamline knowledge management and improve team productivity.

Pros

  • Intuitive interface
  • Real-time collaboration
  • Integration with popular apps
  • Powerful search functionality
  • Access control

Cons

  • Limited customization options
  • No offline mode
  • Limited import capabilities
AGILE WORKFLOW COMPATIBLE
REAL-TIME COLLABORATION

Why We Love It

Nuclino's intuitive, clutter-free interface makes it easy for teams to create, organize, and find information. Its real-time collaboration feature allows multiple users to work on the same page simultaneously, making it a perfect solution for teams who value collaborative efforts. The powerful search functionality ensures that no piece of information is ever lost, making it a practical solution for any industry.

Pros

  • Intuitive interface
  • Real-time collaboration
  • Integration with popular apps
  • Powerful search functionality
  • Access control

Cons

  • Limited customization options
  • No offline mode
  • Limited import capabilities

Why We Love It

Nuclino's intuitive, clutter-free interface makes it easy for teams to create, organize, and find information. Its real-time collaboration feature allows multiple users to work on the same page simultaneously, making it a perfect solution for teams who value collaborative efforts. The powerful search functionality ensures that no piece of information is ever lost, making it a practical solution for any industry.

Free plan available, Paid plans start at $5/user/month

Nuclino is a modern internal wiki tool that facilitates effective knowledge sharing and collaboration in organizations. It simplifies the onboarding process by centralizing all necessary information in a single, accessible place. It's an ideal tool for industry professionals looking to streamline knowledge management and improve team productivity.

4
Expert Score
6.8 / 10
479
80
SEAMLESS ONBOARDING
REMOTE READY
SEAMLESS ONBOARDING
REMOTE READY
4
Confluence - Team Workspace
6.8

Confluence - Team Workspace

Confluence - Team Workspace
View Website
Free plan available, Pricing starts at $5/user/month
SEAMLESS ONBOARDING
REMOTE READY
SEAMLESS ONBOARDING
REMOTE READY

Why We Love It

Confluence stands out in the industry because of its remote-friendly environment that encourages team collaboration. It's a game-changer for onboarding, as it simplifies the process of creating, organizing, and sharing onboarding materials, making it easier for new hires to acclimatize. Moreover, its seamless integration with Jira, another Atlassian product, makes it an excellent tool for agile teams, enhancing productivity and workflow efficiency.

Pros

  • Collaborative workspace
  • Robust documentation features
  • Jira integration
  • User-friendly interface
  • Strong security measures

Cons

  • Steep learning curve
  • Limited customization
  • Additional cost for premium support

Free plan available, Pricing starts at $5/user/month

Confluence is a remote-friendly team workspace designed specifically to enhance team collaboration and streamline documentation processes. It's an excellent tool for onboarding, as it allows for easy creation and sharing of comprehensive onboarding materials. With seamless Jira integrations, it particularly suits companies with agile workflows.

Pros

  • Collaborative workspace
  • Robust documentation features
  • Jira integration
  • User-friendly interface
  • Strong security measures

Cons

  • Steep learning curve
  • Limited customization
  • Additional cost for premium support
SEAMLESS ONBOARDING
REMOTE READY
SEAMLESS ONBOARDING
REMOTE READY

Why We Love It

Confluence stands out in the industry because of its remote-friendly environment that encourages team collaboration. It's a game-changer for onboarding, as it simplifies the process of creating, organizing, and sharing onboarding materials, making it easier for new hires to acclimatize. Moreover, its seamless integration with Jira, another Atlassian product, makes it an excellent tool for agile teams, enhancing productivity and workflow efficiency.

Pros

  • Collaborative workspace
  • Robust documentation features
  • Jira integration
  • User-friendly interface
  • Strong security measures

Cons

  • Steep learning curve
  • Limited customization
  • Additional cost for premium support

Why We Love It

Confluence stands out in the industry because of its remote-friendly environment that encourages team collaboration. It's a game-changer for onboarding, as it simplifies the process of creating, organizing, and sharing onboarding materials, making it easier for new hires to acclimatize. Moreover, its seamless integration with Jira, another Atlassian product, makes it an excellent tool for agile teams, enhancing productivity and workflow efficiency.

Free plan available, Pricing starts at $5/user/month

Confluence is a remote-friendly team workspace designed specifically to enhance team collaboration and streamline documentation processes. It's an excellent tool for onboarding, as it allows for easy creation and sharing of comprehensive onboarding materials. With seamless Jira integrations, it particularly suits companies with agile workflows.

Product Comparison

Product Has Mobile App Has Free Plan Has Free Trial Integrates With Zapier Has Public API Live Chat Support SOC 2 or ISO Certified Popular Integrations Supports SSO Starting Price
1DokuWiki
 Web-only Yes N/A No No No Not specified Custom integrations only No Free
2Papyrs Internal Wiki
 Web-only No Yes - 14 days No No Email/Ticket only Not specified Google Workspace, Microsoft 365, Dropbox No $49/month
3Nuclino Wiki
 Yes Yes Yes - 14 days Yes Yes Email/Ticket only Not specified Slack, Google Workspace, Trello Yes $5/user/month
4Confluence - Team Workspace
 Yes Yes Yes - 7 days Yes Yes Email/Ticket only SOC 2 Jira, Slack, Microsoft 365 Yes $5/user/month
1

DokuWiki

Has Mobile App
Web-only
Has Free Plan
Yes
Has Free Trial
N/A
Integrates With Zapier
No
Has Public API
No
Live Chat Support
No
SOC 2 or ISO Certified
Not specified
Popular Integrations
Custom integrations only
Supports SSO
No
Starting Price
Free
2

Papyrs Internal Wiki

Has Mobile App
Web-only
Has Free Plan
No
Has Free Trial
Yes - 14 days
Integrates With Zapier
No
Has Public API
No
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Google Workspace, Microsoft 365, Dropbox
Supports SSO
No
Starting Price
$49/month
3

Nuclino Wiki

Has Mobile App
Yes
Has Free Plan
Yes
Has Free Trial
Yes - 14 days
Integrates With Zapier
Yes
Has Public API
Yes
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Slack, Google Workspace, Trello
Supports SSO
Yes
Starting Price
$5/user/month
4

Confluence - Team Workspace

Has Mobile App
Yes
Has Free Plan
Yes
Has Free Trial
Yes - 7 days
Integrates With Zapier
Yes
Has Public API
Yes
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
SOC 2
Popular Integrations
Jira, Slack, Microsoft 365
Supports SSO
Yes
Starting Price
$5/user/month

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How We Rank Products

How We Evaluate Products

Our Evaluation Process

The selection and ranking of internal wiki tools for onboarding material were based on a comprehensive evaluation of key factors such as specifications, features, customer reviews, and ratings. Important considerations specific to this category included ease of use, collaboration capabilities, integration with existing tools, and customization options, as these directly impact the effectiveness of onboarding processes. The research methodology focused on analyzing product specifications, synthesizing customer feedback from various platforms, and reviewing overall ratings to determine the value each product offers compared to its pricing. This structured approach ensured a thorough and objective assessment of the products evaluated.

Verification

  • Products evaluated through comprehensive research and analysis of user feedback and industry standards.
  • Selection criteria focus on ease of use, accessibility, and integration features for onboarding processes.
  • Comparison methodology analyzes expert reviews and user ratings to highlight the most effective internal wiki tools for onboarding.

As an Amazon Associate, we earn from qualifying purchases. We may also earn commissions from other affiliate partners.

Frequently Asked Questions About Internal Wiki Tools for Onboarding Material

What makes a internal wiki tools for onboarding material the "best"?

We evaluate products based on quality, performance, value for money, user reviews, durability, and ease of use. Our rankings are updated regularly to reflect the latest market offerings and user feedback.

How often do you update your internal wiki tools for onboarding material recommendations?

Our team continuously monitors the market for new products and updates our recommendations quarterly. We also adjust rankings based on user feedback and new testing results.

Do you test all the products you recommend?

Yes, whenever possible, we physically test products in our labs. For products we can't test directly, we rely on verified user reviews, expert opinions, and detailed specifications to make informed recommendations.

What if I'm looking for a specific type of internal wiki tools for onboarding material?

Our top 10 list covers the most popular and highly-rated options. If you have specific requirements, check our detailed product descriptions and pros/cons to find the best match for your needs.

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Score Breakdown

0.0 / 10
Excellent

What This Award Means