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For a wider look, check the complete Expense Management & Receipt Tracking Tools listings. Other Software products for Nonprofits.

Other Software products for Nonprofits.

Expense Management Tools for Nonprofits and Associations
Albert Richer

Nonprofit organizations face distinct expense management challenges that differ significantly from commercial enterprises: tracking funds across multiple grants, maintaining donor stewardship through transparent reporting, and operating under severe budget constraints while meeting complex compliance requirements. If your organization primarily needs automated receipt processing with fund-specific categorization, Clyr's AI-driven system achieves 95% accuracy in real-time transaction coding directly to grants and projects, though its limited review history makes long-term reliability harder to assess. For organizations requiring comprehensive fund accounting integration, Aplos serves over 65,000 nonprofits with native Form 990 reporting capabilities, but users report frustrating limitations in customizing reports beyond basic filters. If budget constraints are paramount, BILL Spend & Expense operates entirely free through merchant interchange fees, providing card issuance and reimbursement processing without subscription costs, though approval workflows allow problematic self-authorization by top-level users. Large nonprofits managing complex travel and invoice workflows often choose SAP Concur for its market-leading enterprise features, accepting recent mobile application stability issues as a tradeoff for comprehensive functionality. ExpenseMonkey targets smaller organizations with 80% cost savings compared to competitors, while DATABASICS offers sophisticated time tracking integration but requires approximately $800 monthly minimums that exclude smaller nonprofits. Nonprofit organizations face distinct expense management challenges that differ significantly from commercial enterprises: tracking funds across multiple grants, maintaining donor stewardship through transparent reporting, and operating under severe budget constraints while meeting complex compliance requirements.

Similar Categories
1
Expert Score
9.8 / 10
627
133
DONOR READY
AUDIT ACE

Aplos Nonprofit Accounting Software

Aplos Nonprofit Accounting Software
View Website
Aplos is a SaaS solution specially designed for nonprofits and churches to manage funds and grants. It allows users to generate donor-ready financial reports and ensures compliance, making it an ideal tool for this industry. The software provides a true fund accounting experience, meeting the specific financial needs of nonprofits.
Aplos is a SaaS solution specially designed for nonprofits and churches to manage funds and grants. It allows users to generate donor-ready financial reports and ensures compliance, making it an ideal tool for this industry. The software provides a true fund accounting experience, meeting the specific financial needs of nonprofits.
DONOR READY
AUDIT ACE

Best for teams that are

  • Faith-based organizations and churches needing specialized tools
  • Small to mid-sized nonprofits requiring true fund accounting

Skip if

  • Large organizations with complex multi-year grant management
  • Those seeking a standalone expense tool rather than full accounting

Expert Take

Our analysis shows Aplos effectively solves the 'fund accounting' problem that plagues nonprofits using generic software, eliminating the need for complex spreadsheet workarounds. Research indicates its strongest asset is the seamless integration between donor management and the general ledger, ensuring that every donation is automatically tracked and compliant. Based on documented features, it is an ideal choice for faith-based organizations and nonprofits that prioritize compliance and ease of use over complex enterprise-level customization.

Pros

  • True fund accounting capabilities
  • Integrated donor management & CRM
  • Automatic donation tracking & syncing
  • User-friendly for non-accountants
  • specialized Form 990 reporting

Cons

  • Higher starting price than generic tools
  • Advanced support may cost extra
  • Reporting customization has limits
  • Fewer integrations than QuickBooks
  • Price increases noted by users
2
Expert Score
9.7 / 10
394
108
EFFORTLESS INTEGRATIONS

BILL Spend & Expense

BILL Spend & Expense
View Website
BILL Spend & Expense is a financial tool designed specifically for nonprofits and religious institutions. It streamlines the process of managing spending and tracking expenses, helping these organizations maintain transparency and accuracy in their financial records.
BILL Spend & Expense is a financial tool designed specifically for nonprofits and religious institutions. It streamlines the process of managing spending and tracking expenses, helping these organizations maintain transparency and accuracy in their financial records.
EFFORTLESS INTEGRATIONS

Best for teams that are

  • Nonprofits seeking free software with proactive budget controls
  • Organizations wanting integrated virtual cards to prevent overspending

Skip if

  • Cash-poor nonprofits unable to qualify for credit lines
  • Teams needing complex reimbursement workflows without cards

Expert Take

Our analysis shows BILL Spend & Expense disrupts the market by offering a fully featured expense management platform for free, monetizing through interchange fees rather than subscriptions. Research indicates it provides enterprise-grade features like real-time budgeting and direct ERP syncing (NetSuite, Sage, QuickBooks) that are typically gated behind expensive tiers in competitor products. While some users report sync stability trade-offs, the value proposition of unlimited virtual cards and zero software costs makes it a standout choice for SMBs.

Pros

  • 100% free software with no subscription fees
  • Unlimited virtual and physical corporate cards
  • Real-time 2-way sync with QuickBooks/NetSuite
  • Automated receipt capture via mobile app
  • Built-in rewards on card spend

Cons

  • Occasional sync errors with accounting software
  • Customer support response times can be slow
  • Credit limits may fluctuate based on review
  • NetSuite integration has subsidiary mapping limits
  • Top-level approval controls lack some granularity
3
Expert Score
9.7 / 10
595
103
POLICY COMPLIANT
COMPLIANCE GURU

Clyr Expense Management

Clyr Expense Management
View Website
Clyr provides a comprehensive expense management solution specifically designed for non-profit organizations. It offers unique features such as fund tracking, project accounting, and financial compliance tools, thus addressing the specific needs of non-profits in managing their expenses, ensuring transparency, and complying with regulatory requirements.
Clyr provides a comprehensive expense management solution specifically designed for non-profit organizations. It offers unique features such as fund tracking, project accounting, and financial compliance tools, thus addressing the specific needs of non-profits in managing their expenses, ensuring transparency, and complying with regulatory requirements.
POLICY COMPLIANT
COMPLIANCE GURU

Best for teams that are

  • Nonprofits with field staff needing SMS or email receipt capture
  • Organizations needing real-time project and grant expense coding

Skip if

  • Large entities needing a mature, full-suite travel booking platform
  • Organizations requiring complex reimbursement-only workflows

Expert Take

Our analysis shows Clyr solves a critical pain point for field-based industries by allowing staff to submit receipts via SMS, eliminating the friction of logging into an app. Research indicates its AI achieves 95% coding accuracy, making it highly effective for complex job costing in construction and grant tracking in non-profits. Unlike generic tools, it offers deep vertical integrations that automate unit-level and project-level accounting.

Pros

  • SMS receipt capture for field teams
  • 95% AI coding accuracy
  • Real-time transaction matching
  • Specialized job & grant costing
  • 1:1 white glove onboarding

Cons

  • High starting price ($139/mo)
  • Limited native Android app features
  • Low volume of public reviews
  • Training resources could be improved
  • Unclear per-user pricing model
4
Expert Score
9.4 / 10
736
25
TRANSPARENCY CHAMPION

DATABASICS Nonprofit Time & Expense

DATABASICS Nonprofit Time & Expense
View Website
This SaaS solution is specifically tailored for nonprofits, focusing on time tracking and expense management. It enhances transparency, ensures compliance, and liberates resources for mission-centric tasks, addressing the unique financial challenges faced by nonprofits.
This SaaS solution is specifically tailored for nonprofits, focusing on time tracking and expense management. It enhances transparency, ensures compliance, and liberates resources for mission-centric tasks, addressing the unique financial challenges faced by nonprofits.
TRANSPARENCY CHAMPION

Best for teams that are

  • Mid-market to enterprise nonprofits needing unified time and expense
  • Organizations managing complex federal grants or union rules

Skip if

  • Small organizations looking for a free or instant-setup tool
  • Nonprofits with very simple receipt tracking requirements

Expert Take

Our analysis shows that DATABASICS stands out for nonprofits by effectively merging time and expense tracking with rigorous grant management capabilities. Research indicates that its deep, bi-directional integrations with Sage Intacct and NetSuite solve critical data synchronization issues common in the sector. While the mobile app has reported stability hiccups, the documented quality of customer support and the system's ability to handle complex compliance rules make it a strong contender for mid-sized nonprofits.

Pros

  • Unified time and expense platform
  • Deep Sage Intacct & NetSuite integration
  • Specialized grant and fund tracking
  • Highly responsive customer support team
  • OCR receipt capture and mobile entry

Cons

  • Mobile app stability issues reported
  • Reporting module can be complex
  • High monthly minimum for small teams
  • Interface not intuitive for all users
  • Requires setup for complex rules
5
Expert Score
9.4 / 10
534
167
REAL-TIME REPORTER

ExpenseMonkey Nonprofit Tracker

View Website
ExpenseMonkey's nonprofit expense tracking software is designed to address the specific financial needs and constraints of nonprofit organizations. Its intuitive interface allows expenses to be grouped by project, program, or department, enabling accurate and efficient tracking and reporting.
ExpenseMonkey's nonprofit expense tracking software is designed to address the specific financial needs and constraints of nonprofit organizations. Its intuitive interface allows expenses to be grouped by project, program, or department, enabling accurate and efficient tracking and reporting.
REAL-TIME REPORTER

Best for teams that are

  • Micro-nonprofits and volunteer teams needing simple receipt scanning
  • Freelancers or small teams wanting a low-cost, AI-driven tool

Skip if

  • Large nonprofits requiring strict audit trails and compliance
  • Organizations needing deep ERP integrations

Expert Take

Our analysis shows ExpenseMonkey is uniquely tailored for cost-conscious nonprofits through its specific 'project-based' expense tracking, allowing organizations to allocate funds to specific programs or grants easily. Research indicates it offers significant value with a robust free tier and a Pro plan costing roughly 80% less than major competitors. Based on documented features, the AI receipt scanning and mobile app streamline administrative work for volunteers and staff without requiring complex training.

Pros

  • Free plan available for small teams
  • Project-based expense tracking
  • AI-powered receipt scanning
  • Very low cost ($4.99/seat)
  • Simple 2-minute setup

Cons

  • No visual charts in reports
  • Xero/QuickBooks only on paid plan
  • Occasional OCR accuracy issues
  • Support response delays reported
  • Lacks complex ERP integrations
6
Expert Score
9.3 / 10
692
130
RESOURCE SAVER

Expensify for Nonprofits

Expensify for Nonprofits
View Website
Expensify is an expense management tool designed to facilitate more transparency and control over project expenses within nonprofit organizations. It optimizes operational efficiency by streamlining the process of expense tracking, reimbursement, and reporting, making it an ideal solution for the unique financial management needs of nonprofits.
Expensify is an expense management tool designed to facilitate more transparency and control over project expenses within nonprofit organizations. It optimizes operational efficiency by streamlining the process of expense tracking, reimbursement, and reporting, making it an ideal solution for the unique financial management needs of nonprofits.
RESOURCE SAVER

Best for teams that are

  • Small to mid-sized nonprofits needing easy mobile receipt tracking
  • Organizations already using QuickBooks, Xero, or NetSuite

Skip if

  • Large enterprises requiring complex, custom approval workflows
  • Organizations unwilling to adopt the Expensify corporate card

Expert Take

Our analysis shows Expensify uniquely aligns with the nonprofit sector through its 'Karma' program, which donates a portion of revenue to charitable causes, turning routine expenses into social impact. Research indicates its robust 'SmartScan' technology and deep integrations with Sage Intacct and NetSuite effectively automate complex grant tracking and fund coding. Based on documented features, the platform's ability to handle multi-level approval workflows ensures compliance with strict donor requirements.

Pros

  • Automated SmartScan receipt capture
  • Grant and project fund tagging
  • Direct Sage Intacct & NetSuite sync
  • Karma program donates to charity
  • AICPA preferred partner status

Cons

  • No direct nonprofit subscription discount
  • Support is primarily chat-bot based
  • Cancellation process reported as difficult
  • Pricing structure can be confusing
  • Chat-based interface has learning curve
7
Expert Score
9.2 / 10
352
102
NONPROFIT SAVVY
CUSTOM PRICING PRO

SAP Concur Nonprofit Spend Management

SAP Concur Nonprofit Spend Management
View Website
SAP Concur is an expense management solution specifically designed to help nonprofits manage spending. The software automates accounts payable, mileage, reimbursement, and travel policies, offering better control over expenses and enabling more efficient use of funds.
SAP Concur is an expense management solution specifically designed to help nonprofits manage spending. The software automates accounts payable, mileage, reimbursement, and travel policies, offering better control over expenses and enabling more efficient use of funds.
NONPROFIT SAVVY
CUSTOM PRICING PRO

Best for teams that are

  • Large nonprofits with complex compliance and travel requirements
  • Organizations needing deep integration with SAP solutions

Skip if

  • Small nonprofits with limited budgets and simple needs
  • Teams seeking a quick, low-effort implementation

Expert Take

Our analysis shows that SAP Concur remains the gold standard for nonprofits requiring rigorous audit trails and complex grant compliance. Research indicates its bi-directional integration with Sage Intacct is particularly strong, automating the flow of restricted fund data. While the learning curve and implementation costs are higher than lightweight alternatives, the depth of policy enforcement provides necessary protection for organizations managing significant donor funds.

Pros

  • Enterprise-grade audit trails
  • Strong Sage Intacct integration
  • Global currency & tax support
  • Robust policy enforcement rules
  • Market leader reliability

Cons

  • Paid end-user support model
  • Strict 90-day cancellation notice
  • Mobile app stability issues
  • Opaque pricing structure
  • Complex implementation process
8
Expert Score
8.9 / 10
404
122
REIMBURSEMENT ROCKET

Zoho Expense for Nonprofits

Zoho Expense for Nonprofits
View Website
Zoho Expense provides simplified expense management specifically tailored for nonprofits. It addresses the sector's unique needs by enabling efficient tracking of grants, faster staff reimbursement, maintaining audit-readiness, and ensuring transparency of donor funds.
Zoho Expense provides simplified expense management specifically tailored for nonprofits. It addresses the sector's unique needs by enabling efficient tracking of grants, faster staff reimbursement, maintaining audit-readiness, and ensuring transparency of donor funds.
REIMBURSEMENT ROCKET

Best for teams that are

  • Budget-conscious nonprofits needing affordable, multi-currency tools
  • Organizations already using the Zoho ecosystem (CRM, Books)

Skip if

  • Large enterprises requiring 24/7 dedicated phone support
  • Users needing highly complex, bespoke approval workflows

Expert Take

Our analysis shows Zoho Expense specifically caters to the sector with grant-based expense tracking, allowing organizations to tag expenses to specific funds or programs for precise donor reporting. Research indicates it integrates seamlessly with Zoho CRM and Zoho Books, creating a unified ecosystem for managing donor relationships and financials. Based on documented features, the platform ensures audit-readiness with digital receipt storage and multi-level approval workflows essential for compliance.

Pros

  • Grant-based expense tracking for funds
  • Discounted pricing for nonprofits
  • Automated receipt scanning (OCR)
  • Seamless Zoho Books & CRM integration
  • Free plan for up to 3 users

Cons

  • Customer support responsiveness issues
  • Occasional OCR accuracy failures
  • Steep learning curve for some users
  • Manual forwarding for email receipts
  • Interface can be non-intuitive
9
Expert Score
8.7 / 10
569
149
GRANT GUARDIAN

QuickBooks Nonprofit Accounting

QuickBooks Nonprofit Accounting
View Website
QuickBooks Nonprofit Accounting is a specially designed SaaS solution for nonprofit organizations and associations. It simplifies fund accounting, effortlessly manages donations, grants, and overall finances. It fills the specific needs of the industry by providing specialized reporting and budgeting tools tailored for nonprofit accounting.
QuickBooks Nonprofit Accounting is a specially designed SaaS solution for nonprofit organizations and associations. It simplifies fund accounting, effortlessly manages donations, grants, and overall finances. It fills the specific needs of the industry by providing specialized reporting and budgeting tools tailored for nonprofit accounting.
GRANT GUARDIAN

Best for teams that are

  • Small nonprofits already using the Intuit ecosystem
  • Organizations needing basic class tracking for funds

Skip if

  • Growing nonprofits needing strict, native fund accounting
  • Organizations requiring complex donor management features

Expert Take

Our analysis shows that QuickBooks Online remains the most practical choice for the majority of nonprofits primarily due to its unbeatable value through TechSoup and its massive integration ecosystem. While research indicates it lacks native fund accounting features found in specialized software, its ability to integrate with top-tier donor management systems allows it to serve as a robust financial core. For most organizations, the cost savings and ubiquity of support outweigh the configuration requirements.

Pros

  • Unbeatable pricing via TechSoup ($80/year)
  • Industry standard with massive support ecosystem
  • Seamless integration with major donor CRMs
  • Cloud access for remote team collaboration
  • Strong bank feed automation and security

Cons

  • Not true fund accounting (uses workarounds)
  • Balance Sheet by Class can be buggy
  • Lacks native donor CRM features
  • Manual setup required for Form 990
  • Desktop Nonprofit Edition discontinued for new users

Product Comparison

Product Has Mobile App Has Free Plan Has Free Trial Integrates With Zapier Has Public API Live Chat Support SOC 2 or ISO Certified Popular Integrations Supports SSO Starting Price
1 Aplos Nonprofit Accounting Software
No No Yes - 15 days Yes No Email/Ticket only Not specified QuickBooks, PayPal, Gusto No $59/month
2 BILL Spend & Expense
Yes No Contact for trial Yes Yes Yes SOC 2 QuickBooks, Xero, NetSuite Yes Contact for pricing
3 Clyr Expense Management
Not specified No Contact for trial Not specified Not specified Not specified Not specified Custom integrations only Not specified Contact for pricing
4 DATABASICS Nonprofit Time & Expense
Yes No Contact for trial No Enterprise API only Email/Ticket only Not specified Microsoft Dynamics, Sage Intacct, NetSuite Enterprise plans only Custom pricing
5 ExpenseMonkey Nonprofit Tracker
Yes Yes Yes - 14 days No No Email/Ticket only Not specified Limited integrations No Free
6 Expensify for Nonprofits
Yes No Yes - 14 days Yes Yes Yes SOC 2 QuickBooks, Xero, NetSuite Yes Contact for pricing
7 SAP Concur Nonprofit Spend Management
Yes No Contact for trial No Yes Yes Both SAP ERP, Salesforce, Microsoft Dynamics Yes Contact for pricing
8 Zoho Expense for Nonprofits
Yes Yes Yes - 14 days Yes Yes Email/Ticket only Not specified Zoho Books, QuickBooks, Slack Yes $2.5/user/month
9 QuickBooks Nonprofit Accounting
Yes No Yes - 30 days Yes Yes Yes SOC 2 Salesforce, PayPal, TSheets Yes $25/month
1

Aplos Nonprofit Accounting Software

Has Mobile App
No
Has Free Plan
No
Has Free Trial
Yes - 15 days
Integrates With Zapier
Yes
Has Public API
No
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
QuickBooks, PayPal, Gusto
Supports SSO
No
Starting Price
$59/month
2

BILL Spend & Expense

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Contact for trial
Integrates With Zapier
Yes
Has Public API
Yes
Live Chat Support
Yes
SOC 2 or ISO Certified
SOC 2
Popular Integrations
QuickBooks, Xero, NetSuite
Supports SSO
Yes
Starting Price
Contact for pricing
3

Clyr Expense Management

Has Mobile App
Not specified
Has Free Plan
No
Has Free Trial
Contact for trial
Integrates With Zapier
Not specified
Has Public API
Not specified
Live Chat Support
Not specified
SOC 2 or ISO Certified
Not specified
Popular Integrations
Custom integrations only
Supports SSO
Not specified
Starting Price
Contact for pricing
4

DATABASICS Nonprofit Time & Expense

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Contact for trial
Integrates With Zapier
No
Has Public API
Enterprise API only
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Microsoft Dynamics, Sage Intacct, NetSuite
Supports SSO
Enterprise plans only
Starting Price
Custom pricing
5

ExpenseMonkey Nonprofit Tracker

Has Mobile App
Yes
Has Free Plan
Yes
Has Free Trial
Yes - 14 days
Integrates With Zapier
No
Has Public API
No
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Limited integrations
Supports SSO
No
Starting Price
Free
6

Expensify for Nonprofits

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Yes - 14 days
Integrates With Zapier
Yes
Has Public API
Yes
Live Chat Support
Yes
SOC 2 or ISO Certified
SOC 2
Popular Integrations
QuickBooks, Xero, NetSuite
Supports SSO
Yes
Starting Price
Contact for pricing
7

SAP Concur Nonprofit Spend Management

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Contact for trial
Integrates With Zapier
No
Has Public API
Yes
Live Chat Support
Yes
SOC 2 or ISO Certified
Both
Popular Integrations
SAP ERP, Salesforce, Microsoft Dynamics
Supports SSO
Yes
Starting Price
Contact for pricing
8

Zoho Expense for Nonprofits

Has Mobile App
Yes
Has Free Plan
Yes
Has Free Trial
Yes - 14 days
Integrates With Zapier
Yes
Has Public API
Yes
Live Chat Support
Email/Ticket only
SOC 2 or ISO Certified
Not specified
Popular Integrations
Zoho Books, QuickBooks, Slack
Supports SSO
Yes
Starting Price
$2.5/user/month
9

QuickBooks Nonprofit Accounting

Has Mobile App
Yes
Has Free Plan
No
Has Free Trial
Yes - 30 days
Integrates With Zapier
Yes
Has Public API
Yes
Live Chat Support
Yes
SOC 2 or ISO Certified
SOC 2
Popular Integrations
Salesforce, PayPal, TSheets
Supports SSO
Yes
Starting Price
$25/month

Similar Categories

How We Rank Products

Our Evaluation Process

The 'How We Choose' section for expense management tools aimed at nonprofits and associations is grounded in a thorough research methodology that prioritizes key factors such as specifications, features, customer reviews, and ratings. The evaluation process specifically considers aspects critical to this category, including user-friendliness, integration capabilities with existing nonprofit systems, and compliance with nonprofit financial regulations. Rankings were determined by analyzing comparative data from multiple sources, including user feedback and market reviews, as well as assessing the price-to-value ratio to ensure that nonprofits can effectively manage their expenses without overspending. This comprehensive analysis allows for an objective comparison among the selected products to best meet the needs of nonprofit organizations and associations.

Overall scores reflect relative ranking within this category, accounting for which limitations materially affect real-world use cases. Small differences in category scores can result in larger ranking separation when those differences affect the most common or highest-impact workflows.

Verification

  • Products evaluated through comprehensive research and analysis of expense management features tailored for nonprofits and associations.
  • Rankings based on a thorough analysis of user reviews, expert ratings, and product specifications.
  • Selection criteria focus on key factors such as budgeting capabilities, reporting tools, and integration with existing nonprofit systems.

Other Software products for Nonprofits

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Score Breakdown

0.0 / 10

What This Award Means