Staffing agencies handle massive volumes of candidate resumes, client contracts, and compliance documentation while managing temporary contractor access across multiple client sites. Box Secure File Sharing and ShareFile lead in regulated environments where audit trails for client disputes and HIPAA compliance matter most—ShareFile's comprehensive certification portfolio specifically addresses healthcare staffing requirements, while Box's KeySafe customer-managed encryption handles sensitive background check data. If your agency primarily serves government contractors, then FileCloud's ITAR and CMMC 2.0 compliance centers justify its complex self-hosted setup, whereas Sharetru's FedRAMP JAB authorization streamlines federal compliance without installation overhead.
High-volume resume processing demands different operational considerations. Dropbox Business provides the market credibility that enterprise clients expect, but its $15-24 monthly per-user cost significantly exceeds bundled alternatives like OneDrive for Business, which automatically stores recruiter Teams conversations in organized folders—critical for maintaining candidate communication histories. If your workflows center on Microsoft 365, then OneDrive's foundational integration eliminates sync conflicts that frequently plague Box Drive users during peak hiring seasons.Staffing agencies handle massive volumes of candidate resumes, client contracts, and compliance documentation while managing temporary contractor access across multiple client sites.Staffing agencies handle massive volumes of candidate resumes, client contracts, and compliance documentation while managing temporary contractor access across multiple client sites. Box Secure File Sharing and ShareFile lead in regulated environments where audit trails for client disputes and HIPAA compliance matter most—ShareFile's comprehensive certification portfolio specifically addresses healthcare staffing requirements, while Box's KeySafe customer-managed encryption handles sensitive background check data. If your agency primarily serves government contractors, then FileCloud's ITAR and CMMC 2.0 compliance centers justify its complex self-hosted setup, whereas Sharetru's FedRAMP JAB authorization streamlines federal compliance without installation overhead.
High-volume resume processing demands different operational considerations. Dropbox Business provides the market credibility that enterprise clients expect, but its $15-24 monthly per-user cost significantly exceeds bundled alternatives like OneDrive for Business, which automatically stores recruiter Teams conversations in organized folders—critical for maintaining candidate communication histories. If your workflows center on Microsoft 365, then OneDrive's foundational integration eliminates sync conflicts that frequently plague Box Drive users during peak hiring seasons.
Egnyte's behavior-based ransomware detection specifically protects against attacks targeting staffing databases, while its granular access controls enable rapid contractor onboarding without compromising client data boundaries. However, Egnyte's annual-only billing creates cash flow constraints for smaller agencies. Hightail serves multimedia-heavy creative staffing with Adobe plugin integration, though its explicit non-HIPAA stance eliminates healthcare opportunities. The choice ultimately depends on whether your operational priority is compliance depth, integration ecosystem, or cost structure across fluctuating contractor volumes.
Egnyte's platform is ideal for staffing agencies, providing secure file sharing and transfer with robust compliance features. It ensures seamless collaboration, crucial for the fast-paced, data-intensive nature of staffing industries, where sensitive client and candidate information needs to be shared securely and efficiently.
Egnyte's platform is ideal for staffing agencies, providing secure file sharing and transfer with robust compliance features. It ensures seamless collaboration, crucial for the fast-paced, data-intensive nature of staffing industries, where sensitive client and candidate information needs to be shared securely and efficiently.
Best for teams that are
Staffing firms in AEC, engineering, or construction
Agencies needing hybrid on-premise and cloud access
Teams handling large CAD files or complex data sets
Skip if
Small agencies with simple, cloud-only storage needs
Firms with limited budgets as it can be expensive
Users wanting a purely consumer-style interface
Expert Take
Our analysis shows Egnyte stands out as a true 'file server replacement' rather than just cloud storage, thanks to its hybrid Smart Cache technology that offers local speed with cloud accessibility. Research indicates it is particularly strong for regulated industries like AEC and Finance due to its FedRAMP Moderate status and granular, Windows-like permission controls. Based on documented features, it successfully bridges the gap between on-premise security and cloud collaboration.
Pros
Hybrid 'Smart Cache' for local speed
FedRAMP Moderate & ISO 27001 certified
Granular permission controls like Windows
Behavior-based ransomware detection
Seamless Microsoft 365/Google co-editing
Cons
Expensive with costly mandatory add-ons
No monthly billing option available
Admin portal can be overwhelming
Slow sync reported for very large files
Desktop app logout notifications lacking
This score is backed by structured Google research and verified sources.
Overall Score
9.8/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business File Sharing Platforms for Staffing Agencies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
9.2
Category 1: Product Capability & Depth
What We Looked For
We evaluate the platform's ability to handle complex file structures, hybrid storage needs, and industry-specific workflows beyond basic cloud storage.
What We Found
Egnyte delivers a robust hybrid platform replacing traditional file servers with 'Smart Cache' technology for local speed and cloud accessibility. It excels in handling large files (CAD/BIM) for industries like AEC and offers granular permission controls that mirror Windows File Explorer logic.
Score Rationale
The score reflects its superior hybrid architecture and specialized handling of large, complex file types compared to standard cloud drives, though some advanced features require add-ons.
Supporting Evidence
The solution is designed to replace legacy file infrastructure, offering a single view of data risk across content sources. Retire Legacy File Infrastructure. Achieve cost savings, gain productivity and reduce administrative overhead.
— egnyte.com
Users can co-edit documents in real-time using integrations with Microsoft 365 and Google Workspace directly within the platform. I appreciate the co-edit feature, where multiple users can access and edit at the same time
— g2.com
The platform provides SmartCache VMs that are simple to spin up, enabling VPN-less remote access and facilitating collaboration on large engineering and BIM models. The SmartCache VMs are pretty simple to spin up and the VPN-less remote access is money... facilitate file sharing and collaboration with larger engineering and BIM models
— reddit.com
Documented in official product documentation, Egnyte offers secure file sharing with compliance features critical for staffing agencies.
— egnyte.com
9.5
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess the vendor's security certifications, federal authorizations, and adoption rates among regulated enterprises.
What We Found
Egnyte holds top-tier credentials including FedRAMP Moderate Equivalency, ISO/IEC 27001:2022 certification, and SOC 2 Type 2 compliance. It is trusted by over 17,000 organizations and is a recognized leader in G2 and PCMag reviews for business cloud storage.
Score Rationale
Achieving FedRAMP Moderate Equivalency and maintaining the newest ISO 27001:2022 standard places it in the top tier of trust for government and regulated industries.
Supporting Evidence
Egnyte is SOC 2 SSAE 18 Type 2 compliant with reports issued by an independent auditor. Egnyte is SOC 2 SSAE 18 Type 2 compliant, ensuring that we securely manage your data
— egnyte.com
The platform is certified under the latest ISO/IEC 27001:2022 standard for information security management. The Egnyte information security management system is ISO/IEC 27001:2022 certified.
— egnyte.com
Egnyte has achieved FedRAMP Moderate Equivalency status and is listed on the FedRAMP Marketplace. Egnyte... announced it has achieved FedRAMP Moderate Equivalency status... and is also listed on the FedRAMP Marketplace
— egnyte.com
8.8
Category 3: Usability & Customer Experience
What We Looked For
We examine the ease of adoption for end-users, the quality of the desktop experience, and the efficiency of administration tools.
What We Found
End-users appreciate the mapped drive experience that mimics standard file explorers, making adoption easy. However, administrators report that the backend portal can be overwhelming, and there are occasional complaints about desktop app sync behaviors and notification failures.
Score Rationale
While the end-user experience is seamless and familiar, the complexity of the admin interface and reported desktop app quirks prevent a perfect score.
Supporting Evidence
The desktop app has been criticized for not notifying users when they have been logged out, leading to confusion. The desktop app doesn't let you know when you've been logged out, and finding where to log back in... isn't intuitive
— reddit.com
Users find the file management and admin portal cumbersome or overwhelming compared to the simple web UI. Users find user difficulty with Egnyte, citing cumbersome file-saving processes and an overwhelming admin portal.
— g2.com
The platform creates a mapped drive (Z-drive) on computers, functioning like a traditional server to minimize user training. It creates a Z-drive on people's computers and functions... having to hire in-house IT people to manage infrastructure is a significant cost saving.
— trustradius.com
Outlined in product reviews, the interface can be complex, but provides comprehensive features for enterprise users.
— pcmag.com
8.1
Category 4: Value, Pricing & Transparency
What We Looked For
We analyze the pricing model, hidden costs, contract flexibility, and the inclusion of essential features in base plans.
What We Found
Pricing is on the higher end ($20+/user/mo) with a strict annual billing requirement. Users report significant 'nickel and diming' where critical features like snapshot recovery and specialized file handlers require expensive add-ons, often inflating quotes unexpectedly.
Score Rationale
The lack of monthly billing options combined with a complex add-on structure that increases costs significantly for essential features impacts the value score.
Supporting Evidence
Pricing for Enterprise plans is not transparent and requires contacting sales for custom quotes. Enterprise Lite and Enterprise... Both require engaging with Egnyte's sales department for a custom quote
— cloudwards.net
Customers report that quotes often balloon due to mandatory add-ons for features like snapshot recovery and specialized file handling. Snapshot & Recovery is basically required, but that's another add-on... The kicker is every user added increases the cost of all of these add-ons
— reddit.com
The Business plan costs $20-$22 per user/month and is billed annually with no monthly option available. The Business tier costs $20 per user per month... Like the other Egnyte plans, Business is billed annually (it lacks monthly payment options).
— pcmag.com
Category 5: Security, Compliance & Data Protection
What We Looked For
We investigate the platform's ability to protect sensitive data through encryption, ransomware detection, and compliance enforcement.
What We Found
Egnyte offers industry-leading security with behavior-based ransomware detection, automated compliance templates (GDPR, HIPAA, CMMC), and granular access controls. It supports 256-bit AES encryption and allows for customer-managed keys.
Score Rationale
The combination of proactive ransomware detection, extensive compliance templates, and granular governance tools makes it a market leader in security.
Supporting Evidence
Data is encrypted in transit and at rest using 256-bit AES encryption. All the data stored on Egnyte's servers is automatically encrypted using AES 256-bit encryption
— egnyte.com
Egnyte provides over 50 out-of-the-box compliance templates to detect PII, financial, and health data. Detection for more than 500 kinds of PII, financial and health data. 50+ out-of-the-box compliance templates.
— egnyte.com
The platform uses machine learning to detect ransomware behaviors like rapid file renaming or encryption and can automatically disable compromised accounts. Egnyte's machine learning-based behavioral analytics can recognize file activity that could be indicative of ransomware... and disable compromised accounts
— egnyte.com
8.9
Category 6: Integrations & Ecosystem Strength
What We Looked For
We evaluate the breadth of third-party integrations and the quality of APIs for custom development.
What We Found
The platform integrates seamlessly with major productivity suites (Microsoft 365, Google Workspace) and industry apps (Salesforce, Procore). It offers a robust public API and connects with over 1,400 apps, supporting complex workflows.
Score Rationale
Strong native integrations with key business tools and a wide ecosystem of third-party apps support a high score, though some users feel certain integrations could be deeper.
Supporting Evidence
Users can access and edit files directly from browsers using Microsoft Office and Google Docs integrations. Open your files to edit directly from the browser using your preferred editing tools like Microsoft Office, Google Docs and more.
— egnyte.com
The platform supports 1-click integrations with over 1400 apps. Integrate Egnyte with 1400+ apps in 1-Click.
— integrately.com
Egnyte integrates with Microsoft Office Online and DocuSign via public APIs. Egnyte's Public APIs have powered our successful integrations with Microsoft Office Online and DocuSign.
— helpdesk.egnyte.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
The service lacks a monthly billing option, forcing customers into annual contracts, which limits flexibility for smaller businesses.
Impact: This issue had a noticeable impact on the score.
Users report significant 'nickel and diming' where essential features like snapshot recovery and specialized file handlers require expensive add-ons, and licenses are sold in rigid bundles.
Impact: This issue caused a significant reduction in the score.
iManage is the ideal solution for staffing agencies, delivering an all-in-one platform for secure collaboration and file sharing. It streamlines knowledge sharing, allowing staff to be productive from anywhere, while maintaining top-tier security and compliance standards.
iManage is the ideal solution for staffing agencies, delivering an all-in-one platform for secure collaboration and file sharing. It streamlines knowledge sharing, allowing staff to be productive from anywhere, while maintaining top-tier security and compliance standards.
Best for teams that are
Legal or executive search staffing firms
Agencies handling high volumes of contracts and legal docs
Firms needing email management integrated with files
Skip if
General staffing agencies where it is overkill
Creative staffing firms sharing visual media
Small teams needing a quick, simple setup
Expert Take
Our analysis shows iManage is the undisputed heavyweight in the legal sector, trusted by 81% of the Am Law 100. Research indicates its 'Zero Trust' security and granular ethical walls are non-negotiable features for high-stakes firms. While implementation is costly, the deep integration with Microsoft 365 and AI-driven 'Insight+' search capabilities provide a robust 'single source of truth' for complex document lifecycles that few competitors can match.
Pros
Deep integration with Microsoft Outlook and Teams
Industry-standard Zero Trust security architecture
AI-powered document classification and search
Granular ethical walls and access controls
Dominant market share in legal sector
Cons
Mobile app stability and UI issues
High implementation costs and complexity
Opaque pricing model (quote-based)
Steep learning curve for new users
Requires significant IT resources to manage
This score is backed by structured Google research and verified sources.
Overall Score
9.7/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business File Sharing Platforms for Staffing Agencies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
9.3
Category 1: Product Capability & Depth
What We Looked For
We evaluate the depth of document management, email filing, AI capabilities, and collaboration tools specific to legal and professional workflows.
What We Found
iManage delivers a cloud-native platform (Work 10) featuring AI-driven document classification (RAVN), granular version control, and ethical walls. It supports complex legal workflows with features like 'smart' email management and deep search capabilities across billions of documents.
Score Rationale
The platform sets the industry standard for legal document management, offering depth in governance and AI that exceeds generalist competitors.
Supporting Evidence
iManage integrates AI (RAVN) to automate document classification and extraction. iManage Classify intelligently understands the nature of organizations' documents and can identify, analyze, categorize and tag data turning it into a valuable and powerful business asset.
— legalfutures.co.uk
The platform handles more than 19 billion documents for end users globally. In total, the iManage knowledge work platform handles more than 19 billion documents for end users who have entrusted iManage with their critical work product.
— imanage.com
The platform supports remote access and productivity, as outlined in its feature set.
— imanage.com
Documented in official product documentation, iManage offers secure collaboration and file sharing tailored for staffing agencies.
— imanage.com
9.6
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess market share, adoption by top-tier firms, and longevity in the legal and financial technology sectors.
What We Found
iManage is the dominant player in the legal sector, serving 81% of the Am Law 100 and 39% of the Fortune 100. The company has over 4,000 customers globally and continues to show strong year-over-year growth.
Score Rationale
With near-ubiquitous adoption among top law firms and consistent growth, its market credibility is exceptional.
Supporting Evidence
The company reported 42% year-over-year growth in annual recurring revenue in early 2025. iManage today (11 March) announced a 42% year-on-year growth in annual recurring revenue
— legaltechnology.com
iManage serves 81% of the Am Law 100 and 39% of the Fortune 100. iManage now serves 4,183 customers around the globe, including 39% of the Fortune 100 and 81% of the Am Law 100
— imanage.com
8.6
Category 3: Usability & Customer Experience
What We Looked For
We analyze user interface design, ease of navigation, mobile app performance, and the learning curve for new users.
What We Found
The 'Work 10' web interface is widely praised for being modern and intuitive compared to legacy systems. However, users consistently report stability issues with the mobile app and a steep learning curve for advanced features.
Score Rationale
While the desktop web experience is strong, persistent complaints about the mobile app and initial complexity prevent a higher score.
Supporting Evidence
Reviewers rate usability highly (8.7) but note a learning curve. What is iManage Work's best feature? Reviewers rate Usability highest, with a score of 8.7.
— trustradius.com
Users appreciate the modern web interface but report significant issues with mobile app stability. Users feel that iManage Work's mobile applications and user interface need significant improvements for enhanced functionality and innovation.
— g2.com
The user-friendly interface is highlighted in the product's official documentation.
— imanage.com
8.0
Category 4: Value, Pricing & Transparency
What We Looked For
We evaluate public pricing availability, cost structure transparency, and total cost of ownership including implementation.
What We Found
Pricing is opaque and not publicly listed, typical of enterprise software. Implementation is expensive, often costing between $10,000 and $100,000+ depending on firm size, with per-user costs estimated around $39-$75/month.
Score Rationale
The lack of transparent pricing and high implementation costs make it a significant investment, primarily viable for mid-to-large enterprises.
Supporting Evidence
Subscription pricing is estimated to start around $39 per user per month. iManage offers a subscription-based pricing model starting at $39 per user per month for their Work 10 product.
— itqlick.com
Implementation costs can range from $10,000 for smaller firms to over $100,000 for enterprises. Firms of 10 to 25 Users: $10,000 - $15,000... Firms of 51 Users or More: $25,000+
— lexworkplace.com
Category 5: Security, Compliance & Data Protection
What We Looked For
We examine security certifications, encryption standards, access controls, and compliance with legal industry regulations.
What We Found
iManage offers 'best-in-class' security with Zero Trust architecture, Customer Managed Encryption Keys (CMEK), and extensive certifications including ISO 27001/27701 and SOC 2 Type II.
Score Rationale
The security stack is comprehensive and specifically tailored to the high-stakes compliance needs of the legal and financial sectors.
Supporting Evidence
The platform utilizes a Zero Trust architecture to ensure rigorous authentication. Cloud security built on Zero Touch and Zero Trust architecture, with leading ISO certifications, affords the strongest possible protection
— imanage.com
iManage maintains a comprehensive list of certifications including ISO 27001, 27701, and CSA STAR Level 2. iManage is certified and independently audited for the following standards: ISO 27001, ISO 27701, ISO 27017, ISO 27018, ISO 22301, SOC 2 Type II, SOC 2+, SOC 3 and CSA STAR Level 2 (Gold Level).
— imanage.com
SOC 2 compliance outlined in published security documentation.
— imanage.com
9.1
Category 6: Integrations & Ecosystem Strength
What We Looked For
We look for depth of integration with Microsoft 365, API availability, and the breadth of the partner ecosystem.
What We Found
A strategic partnership with Microsoft ensures deep integration with Teams, Outlook, and Office. The platform supports a REST API and has a network of over 150 implementation partners.
Score Rationale
The seamless integration with the Microsoft suite is a critical workflow enabler for its target audience, supported by a robust partner network.
Supporting Evidence
The platform offers a REST API and SDK for custom development. iManage Work RestAPI Software Development Toolkit
— assets.applytosupply.digitalmarketplace.service.gov.uk
iManage has a strategic partnership with Microsoft for seamless Office and Teams integration. The iManage partnership with Microsoft supports seamless integration with Microsoft 365 and Microsoft teams enabling collaboration and productivity across commonly used applications
— imanage.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Some users find the search syntax and advanced filtering options complex to master compared to consumer-grade search tools.
Impact: This issue had a noticeable impact on the score.
Sharetru provides a secure, purpose-built platform for file sharing that is specifically tailored to the needs of defense, healthcare, and finance industries. It addresses the unique security and confidentiality requirements of these sectors, offering an enhanced level of protection against data breaches and unauthorized access.
Sharetru provides a secure, purpose-built platform for file sharing that is specifically tailored to the needs of defense, healthcare, and finance industries. It addresses the unique security and confidentiality requirements of these sectors, offering an enhanced level of protection against data breaches and unauthorized access.
LARGE FILE SUPPORT
COMPLIANCE CHAMPION
Best for teams that are
Staffing agencies serving government or defense sectors
Organizations requiring high-security data transfer
Skip if
Creative agencies needing visual file previews
Small firms wanting a simple drag-and-drop UI
Teams looking for collaborative document editing
Expert Take
Our analysis shows Sharetru stands out primarily for its FedRAMP Moderate (JAB) authorization, a security credential rarely found in MFT solutions at this price point. Research indicates the 'unlimited user' model on the Complete plan offers significant value for growing organizations compared to per-seat competitor pricing. Based on documented features, it is an ideal choice for defense contractors and healthcare entities needing strict compliance without enterprise-level complexity.
Pros
FedRAMP Moderate Authorized (JAB-ATO)
Unlimited users on Complete plan
Transparent pricing ($199-$499/mo)
Native SFTP, FTPS, and FTPeS support
US-based support and citizenship
Cons
Browser upload queue limited to 1000 files
Drag-and-drop limited to 100 files (Chrome/Edge)
API access restricted to top tiers
Interface design described as outdated
Storage costs scale with usage
This score is backed by structured Google research and verified sources.
Overall Score
9.5/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business File Sharing Platforms for Staffing Agencies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.8
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of file transfer protocols, storage scalability, and automation features available for enterprise workflows.
What We Found
Sharetru supports native SFTP, FTPS, and FTPeS protocols with an unlimited user model on top-tier plans, though browser-based uploads have specific file count limitations.
Score Rationale
The product scores highly for offering enterprise-grade protocols and unlimited user licensing, but is slightly penalized for documented browser-based file transfer limits.
Supporting Evidence
Browser-based uploads are limited to a 1000-file queue, with drag-and-drop restricted to 100 files in Chrome and Edge. The WebApp Upload button will allow any supported browser to add up to 1000 files to the upload queue... Google Chrome will allow you to drag and drop a directory that contains up to 100 files.
— support.sharetru.com
The Complete plan includes unlimited users and starts with 100GB storage, scalable in 100GB increments. Our most capable plan, designed for organizations that need unlimited users... Starts with 100GB of storage and can scale seamlessly
— g2.com
Supports native SFTP, FTPS, and FTPeS integration alongside browser-based file sharing. NATIVE SFTP, FTPS, and FTPeS integration
— sharetru.com
9.4
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess the vendor's industry standing, years in operation, and verification by major federal authorization bodies.
What We Found
Sharetru has over 20 years of experience and holds the rare FedRAMP Moderate Authorization (JAB-ATO), a significant trust signal for a vendor of its size.
Score Rationale
The score is exceptional because achieving FedRAMP JAB Authorization places them in an elite tier of trust typically reserved for much larger enterprise vendors.
Supporting Evidence
The company has been operating for over two decades, founded in 1999. Year Founded 1999
— g2.com
Sharetru is FedRAMP Moderate Authorized under a Joint Authorization Board (JAB) Authorization. The platform was granted FedRAMP Moderate Authorization on May 2, 2025, under a Joint Authorization Board (JAB) Authorization
— businesswire.com
Recognized for its security capabilities in third-party industry publications.
— securitymagazine.com
8.7
Category 3: Usability & Customer Experience
What We Looked For
We analyze user feedback regarding interface design, ease of setup, and the quality of technical support.
What We Found
Users consistently praise the ease of use and US-based support, though some reviews note the interface can feel outdated compared to modern competitors.
Score Rationale
While customer support and general ease of use are rated highly, the score is impacted by documented limitations in the web interface and reports of dated design.
Supporting Evidence
Support is frequently highlighted as responsive, professional, and US-based. Users commend Sharetru for its responsive and helpful customer support
— g2.com
Users value the ease of use, finding it simple and intuitive, though some noted poor interface design initially. Users value the ease of use of Sharetru... Users noted poor interface design initially, but improvements have been made
— g2.com
9.3
Category 4: Value, Pricing & Transparency
What We Looked For
We evaluate the transparency of pricing models and the competitive value offered relative to feature sets.
What We Found
Sharetru offers exceptional transparency with published pricing and a high-value 'unlimited user' model on its Complete plan, avoiding per-seat costs common in the industry.
Score Rationale
The score is near-perfect due to the rare combination of fully transparent public pricing and an unlimited user licensing model that significantly reduces TCO for scaling teams.
Supporting Evidence
There are no bandwidth limits or data transfer fees. All plans come with unlimited bandwidth and no data transfer fees.
— sharetru.com
The Complete plan allows for unlimited users, preventing price hikes as teams grow. 100 GB Storage + Unlimited Users
— sharetru.com
Pricing is publicly listed at $199/month for Core and $499/month for Complete. CORE... $199.00/month... COMPLETE... $499.00/month
— sharetru.com
9.8
Category 5: Security, Compliance & Data Protection
What We Looked For
We examine the product's adherence to strict regulatory frameworks like FedRAMP, HIPAA, and CMMC.
What We Found
Sharetru excels here with FedRAMP Moderate (JAB) authorization, CMMC Level 2 reciprocity, and FIPS 140-3 encryption, making it a leader for regulated industries.
Score Rationale
This category receives a near-perfect score because FedRAMP JAB authorization is an extremely high bar that few competitors in this price range achieve.
Supporting Evidence
Includes a HIPAA support package with a signed Business Associate Agreement (BAA). Signed Sharetru BAA... 72 Months of log retention
— sharetru.com
The platform supports FIPS 140-3 encryption modules and CMMC Advanced reciprocity. CMMC Advanced reciprocity... FIPS 140-3 encryption modules
— sharetru.com
Offers enhanced protection against data breaches, as outlined in security documentation.
— sharetru.com
8.5
Category 6: Integrations & Ecosystem Strength
What We Looked For
We look for SSO capabilities, API access, and integrations with security tools like SIEM.
What We Found
The platform supports essential integrations like SSO (Okta, Entra ID) and SIEM, though API access is restricted to top-tier plans.
Score Rationale
The score is strong due to critical security integrations (SSO/SIEM), but slightly lower than other categories because API access is gated and not available on all tiers.
Supporting Evidence
API access is available but designated as an advanced feature for select plans. Sharetru offers API Access on the FTP Cloud and GOVFTP Cloud for select top-tier plans.
— sharetru.com
Supports Single Sign-On (SSO) with providers like Okta and Microsoft Entra ID. Enter a name for the New Service and select “Entra OAuth” as the provider
— support.sharetru.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
API access is not included in the base Core plan and is restricted to higher-tier plans or advanced feature sets.
Impact: This issue had a noticeable impact on the score.
The web interface has documented limitations for file uploads, including a 1000-file queue limit and a 100-file drag-and-drop limit for Chrome and Edge browsers.
Impact: This issue caused a significant reduction in the score.
FileCloud is a robust solution specifically designed for staffing agencies to securely share, sync, and collaborate on files. It provides enterprise-grade security, scalability and comprehensive auditing capabilities to ensure data integrity and compliance, addressing the industry's need for a highly secure and efficient file sharing system.
FileCloud is a robust solution specifically designed for staffing agencies to securely share, sync, and collaborate on files. It provides enterprise-grade security, scalability and comprehensive auditing capabilities to ensure data integrity and compliance, addressing the industry's need for a highly secure and efficient file sharing system.
Organizations requiring data ownership on their own servers
Skip if
Small teams without IT resources for configuration
Users wanting a simple, consumer-style application
Agencies preferring a fully managed public cloud service
Expert Take
Our analysis shows FileCloud distinguishes itself not just as storage, but as a compliance engine for regulated industries. Research indicates it is one of the few platforms offering a dedicated ITAR Compliance Center and CMMC 2.0 support out of the box. Based on documented deployment options, its ability to run fully on-premises or in a hybrid model gives organizations unmatched control over data sovereignty, making it a top choice for defense and government sectors where public cloud-only solutions fall short.
Pros
Advanced compliance tools (ITAR, CMMC, HIPAA)
Flexible deployment (On-prem, Hybrid, Cloud)
Unlimited external guest accounts included
Built-in Digital Rights Management (DRM)
Granular data residency and sovereignty controls
Cons
High minimum user count (10-20 users)
Sync client reported as occasionally unstable
Complex setup for self-hosted versions
Steeper learning curve for admins
Mobile app experience less smooth than peers
This score is backed by structured Google research and verified sources.
Overall Score
9.4/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business File Sharing Platforms for Staffing Agencies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.9
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of file management features including synchronization, remote access, versioning, and collaboration tools suitable for enterprise environments.
What We Found
FileCloud offers a comprehensive suite including virtual drive mapping, real-time sync, endpoint backup, and unlimited file versioning. It supports granular permissions, workflow automation, and integrates with Microsoft 365 and Google Workspace. Unique features include a 'Zero Trust' file sharing capability and built-in Digital Rights Management (DRM) for document control after distribution.
Score Rationale
The score is high due to the extensive feature set that rivals top competitors, though slightly tempered by reported sync client performance issues in complex environments.
Supporting Evidence
Includes built-in Digital Rights Management (DRM) to prevent unauthorized sharing, screenshots, and printing. FileCloud DRM protection prevents unauthorized file sharing, unauthorized file screenshots, copying, and printing of any intellectual property
— filecloud.com
Features include virtual drive access, endpoint backup, real-time file editing, and unlimited file versioning. FileCloud's robust feature stack for secure file sharing includes virtual drive access, client file sharing portals, custom upload forms, selective sync, endpoint backup, and real-time file editing support.
— filecloud.com
9.2
Category 2: Market Credibility & Trust Signals
What We Looked For
We look for industry certifications, third-party validations, customer base quality, and longevity in the market.
What We Found
FileCloud holds ISO 27001:2022 certification and FIPS 140-2 validation. It has been recognized as a Gartner Peer Insights Customers' Choice for five consecutive times and serves Global 1000 enterprises, government organizations, and defense contractors. The company actively maintains compliance centers for ITAR, HIPAA, and GDPR.
Score Rationale
The consistent recognition by Gartner and achievement of rigorous standards like ISO 27001 and FIPS 140-2 justify a score above 9.0.
Supporting Evidence
Recognized as Gartner Peer Insights Customers' Choice for the fifth consecutive time. FileCloud has received the Gartner Peer Insights Customers' Choice Distinction for the fifth consecutive time!
— filecloud.com
Achieved ISO 27001:2022 certification for information security management systems. FileCloud... has achieved ISO 27001:2022 certification for its information security management system (ISMS).
— prnewswire.com
8.7
Category 3: Usability & Customer Experience
What We Looked For
We assess user interface design, ease of setup, support quality, and overall user satisfaction ratings from verified reviews.
What We Found
Users generally rate the platform highly (4.5/5 on G2) for its feature richness and control. However, some reviews highlight that the interface can be complex for administrators and the sync client can be 'temperamental' or slow with large file sets. The setup process, particularly for self-hosted versions, is noted as requiring technical expertise.
Score Rationale
While overall satisfaction is high, documented friction with the sync client and setup complexity for non-technical users keeps this score below 9.0.
Supporting Evidence
Users have reported the sync client can be temperamental and the mobile experience could be smoother. The mobile experience is okay but not as smooth as some other platforms, and the sync client can occasionally be a bit temperamental.
— g2.com
Rated 4.5 out of 5 stars on G2 based on user reviews. 4.5 out of 5 stars
— g2.com
8.5
Category 4: Value, Pricing & Transparency
What We Looked For
We evaluate pricing models, transparency of costs, minimum requirements, and value provided relative to competitors.
What We Found
Pricing is transparently listed ($12.50/user/mo for Online Essentials), but there are significant minimum user requirements (10 for Online, 20 for Server) that may exclude smaller teams. Competitors often have lower minimums (e.g., 3 users). The inclusion of unlimited external accounts adds significant value for agencies and service providers.
Score Rationale
The score reflects good value for mid-sized teams due to unlimited external users, but is penalized for high minimum user counts that create a barrier for small businesses.
Supporting Evidence
FileCloud Server plans require a minimum of 20 users. FileCloud plans require a 10/20 user minimum... By selecting less than 10 users, you're confirming that you agree to the minimum price.
— filecloud.com
FileCloud Online Essentials plan costs $12.50/user/month with a minimum of 10 users. Essentials (FileCloud Online (SaaS)) at $12.50 per user per month... Minimum 10 Users.
— saasworthy.com
9.4
Category 5: Security, Compliance & Data Protection
What We Looked For
We examine specific compliance capabilities (ITAR, HIPAA, GDPR), encryption standards, and advanced security features like DLP and Zero Trust.
What We Found
This is FileCloud's standout category. It offers specialized compliance centers for ITAR, CMMC 2.0, and GDPR. Features include FIPS 140-2 validated encryption, endpoint backup, ransomware protection, and granular Digital Rights Management (DRM). It is specifically marketed to defense and government sectors requiring strict data governance.
Score Rationale
The comprehensive compliance toolkits (ITAR/CMMC) and FIPS validation place it at the top tier of the market for regulated industries, justifying a near-perfect score.
Supporting Evidence
Includes an ITAR Compliance Center to organize compliance measures. We organize your organization's ITAR compliance measures within your FileCloud system for a seamless experience.
— filecloud.com
Supports CMMC 2.0 compliance with tools for FCI and CUI protection. FileCloud is a powerful, hyper-secure solution for storing and sharing Federal Contract Information (FCI) and CUI to support adherence to CMMC 2.0 requirements
— filecloud.com
9.3
Category 6: Deployment Flexibility & Sovereignty
What We Looked For
We assess the ability to choose hosting environments (on-prem, cloud, hybrid) and control data residency.
What We Found
FileCloud offers exceptional flexibility with self-hosted (on-premises or private cloud), SaaS, and hybrid deployment options. It allows full data residency control, enabling organizations to keep data within specific regions or on their own infrastructure. It supports integration with existing file servers and Active Directory without requiring data migration.
Score Rationale
The ability to self-host or use a hybrid model while maintaining full data sovereignty is a major differentiator from purely SaaS competitors like Box or Dropbox.
Supporting Evidence
Allows data residency choice across US, EU, Canada, Australia, and Asia. Your data can be hosted on premises for complete control or hosted in secure, world-class data centers in the US, EU, Canada, Australia, or Asia.
— filecloud.com
Offers On-Premise, Cloud, and Hybrid deployment options. FileCloud provides a range of deployment options, including on-premises, cloud, and hybrid solutions, ensuring flexibility and adaptability
— filecloud.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Installation and configuration for self-hosted versions are described as complex for non-technical teams.
Impact: This issue had a noticeable impact on the score.
Strict minimum user requirements (10 users for Online, 20 for Server) create a high entry cost barrier for small businesses compared to competitors with 3-user minimums.
Impact: This issue caused a significant reduction in the score.
Hightail is an excellent solution for staffing agencies that need a secure and efficient platform for sharing large files. It makes the process of sharing CVs, interview recordings and other large documents seamless and secure, with instant recipient email notifications and comprehensive tracking capabilities.
Hightail is an excellent solution for staffing agencies that need a secure and efficient platform for sharing large files. It makes the process of sharing CVs, interview recordings and other large documents seamless and secure, with instant recipient email notifications and comprehensive tracking capabilities.
REAL-TIME COLLABORATION
BUDGET-FRIENDLY
Best for teams that are
Creative staffing agencies sharing portfolios or reels
Agencies needing simple, large file delivery without login
Marketing teams reviewing visual assets
Skip if
General staffing firms needing complex document management
Teams requiring advanced folder permissions or security
Users needing to edit text documents within the platform
Expert Take
Our analysis shows Hightail effectively bridges the gap between simple file transfer and complex project management. Research indicates it is particularly valuable for creative teams due to features like precise visual annotation and Adobe Creative Cloud integration, which allow designers to receive feedback without leaving their native tools. Based on documented features, the combination of unlimited storage on paid plans and the ability to send files up to 500GB makes it a robust choice for handling high-resolution media assets.
Pros
Sends files up to 500GB (Business plan)
Unlimited storage on all paid plans
Precise visual commenting and annotation tools
Adobe Creative Cloud integration plugin
Recipients can view files without an account
Cons
Free plan limited to 100MB file size
Phone support only for Enterprise customers
Not inherently HIPAA compliant by default
Cookie consent popups reported as intrusive
Support response times can be slow
This score is backed by structured Google research and verified sources.
Overall Score
9.3/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business File Sharing Platforms for Staffing Agencies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.7
Category 1: Product Capability & Depth
What We Looked For
We evaluate file transfer limits, storage capacity, and specialized features for handling large multimedia assets.
What We Found
Hightail supports file sends up to 500GB for Business plans and offers unlimited storage for all paid tiers, with specialized features like visual version control and file delivery tracking.
Score Rationale
The 500GB file limit and unlimited storage are excellent for creative professionals, though the 100MB limit on the free tier prevents a higher score.
Supporting Evidence
The platform includes version control capabilities to manage creative assets. Keep control of file versions. Collaborate on multiple files with comments from multiple reviewers in one Space.
— hightail.com
All paid plans (Pro, Teams, and Business) include unlimited storage. All paid plans include recipient tracking, notifications, access codes and unlimited storage.
— hightail.com
Business plans allow uploading individual files up to 500GB per transmit. Hightail for Business customers can upload files up to 500GB per transmit.
— hightail.zendesk.com
Comprehensive tracking capabilities for file delivery, ensuring files are accessed securely and on time.
— hightail.com
Documented support for large file transfers, crucial for staffing agencies handling bulk CVs and high-resolution files.
— hightail.com
9.2
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess corporate backing, user base size, and longevity in the file sharing market.
What We Found
Acquired by OpenText in 2018, Hightail leverages the infrastructure of a major enterprise information management company and serves over 5.5 million customers globally.
Score Rationale
The acquisition by OpenText and a massive established user base provide exceptional market stability and trust signals.
Supporting Evidence
Hightail undergoes third-party audits for security compliance. Hightail obtains a third-party audit to attest to its compliance with SSAE 16 security and confidentiality principles
— insights.hightail.com
The platform serves a significant global user base. Hightail... currently boasts 5.5 million enterprise and individual customers.
— betakit.com
Hightail was acquired by OpenText, a global leader in Enterprise Information Management. California-based Hightail... has been acquired by OpenText.
— betakit.com
8.9
Category 3: Usability & Customer Experience
What We Looked For
We examine ease of use for senders and recipients, including account requirements and interface design.
What We Found
Recipients can preview and download files without creating an account, and the 'Uplink' feature allows external partners to send files to users easily.
Score Rationale
The friction-free experience for recipients is a major strength, although support access is tiered by plan level.
Supporting Evidence
Users can create a personal Uplink URL for receiving files. Create a personal Uplink URL so anyone can upload and share files with you, without needing a Hightail account.
— hightail.com
Files can be previewed directly in the browser without downloading. No need to download large files (unless you want to). Hightail will preview or stream your work right in the browser.
— hightail.com
Recipients do not need an account to access shared files. The beauty of collaborating in Hightail is that you can share large files and collect feedback on those files without requesting that your clients or stakeholders have an account.
— hightail.com
Instant email notifications for recipients, enhancing user experience by ensuring timely access to files.
— hightail.com
8.5
Category 4: Value, Pricing & Transparency
What We Looked For
We analyze pricing tiers, free plan utility, and cost-per-user relative to competitors.
What We Found
Paid plans are competitively priced starting at $12/month, but the free 'Lite' plan is severely limited to 100MB per file compared to competitors offering 2GB.
Score Rationale
While paid value is high due to unlimited storage, the restrictive free plan limits its utility as an entry-level solution.
Supporting Evidence
Paid plans include unlimited storage, adding significant value. All paid plans include recipient tracking, notifications, access codes and unlimited storage.
— hightail.com
The free Lite plan has a strict 100MB file size limit. LITE Hightail users have a 100MB limit per upload.
— hightail.zendesk.com
The Pro plan costs $12 per month when billed annually. The Pro plan costs $24 per user per month when billed annually
— pricingnow.com
Offers a free plan with basic features, with paid plans starting at $12/month for more advanced capabilities.
— hightail.com
9.0
Category 5: Security, Compliance & Data Protection
What We Looked For
We evaluate encryption standards, access controls, and compliance certifications suitable for enterprise use.
What We Found
Hightail employs AES-256 encryption for data at rest and TLS 1.2+ for transit, along with granular access controls like expiration dates and password protection.
Score Rationale
Enterprise-grade encryption and OpenText's security infrastructure justify a high score, though it is not inherently HIPAA compliant by default.
Supporting Evidence
Users can control file access with passwords and expiration dates. Controls, including passwords and permissions, help protect sensitive files.
— insights.hightail.com
Data in transit is secured via SSL/TLS 1.2 or greater. With Hightail, all data in transit is encrypted using strong SSL/TLS 1.2 or greater encryption up to 256-bit
— hightail.zendesk.com
Data is protected by AES-256 encryption and dynamic key management. At Hightail we use AES-256 bit encryption using dynamically managed keys with real-time revocation and full auditing on the back end.
— hightail.zendesk.com
9.1
Category 6: Creative Collaboration & Workflow
What We Looked For
We look for features that streamline creative reviews, such as annotations, versioning, and app integrations.
What We Found
The platform excels with precise visual commenting, version stacking, and a dedicated Adobe Creative Cloud plugin for seamless design workflows.
Score Rationale
This is Hightail's standout category, offering deep integration and workflow tools that generic file transfer services lack.
Supporting Evidence
The platform supports side-by-side version comparison. Preview files with side-by-side comparison Keep control of file versions.
— hightail.com
An Adobe plugin allows designers to sync files without leaving their creative apps. Designers can now save more time with the Hightail plugin for Adobe. Upload new files, add comments, respond to feedback and tackle to-dos all from the Adobe Creative Cloud Applications.
— hightail.com
Users can leave precise comments directly on visual files. Comment directly on the creative and give specific feedback, in context.
— hightail.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Hightail explicitly states it is not subject to HIPAA compliance by the nature of its business, which may limit its use for healthcare clients requiring a BAA.
Impact: This issue had a noticeable impact on the score.
ownCloud is perfect for staffing agencies due to its robust, secure and flexible file sharing capabilities. It allows safe and controlled sharing of documents with contacts outside the organization, making it ideal for agencies working with multiple clients and candidates. Its flexibility makes it easily adaptable to the varying needs of staffing agencies.
ownCloud is perfect for staffing agencies due to its robust, secure and flexible file sharing capabilities. It allows safe and controlled sharing of documents with contacts outside the organization, making it ideal for agencies working with multiple clients and candidates. Its flexibility makes it easily adaptable to the varying needs of staffing agencies.
TASK AUTOMATION
E-SIGNATURE READY
Best for teams that are
Agencies requiring absolute data sovereignty and control
Tech-savvy firms with IT resources for self-hosting
Organizations needing a customizable open-source solution
Skip if
Non-technical teams wanting a turnkey solution
Agencies needing guaranteed out-of-the-box support
Firms without dedicated IT infrastructure management
Expert Take
Our analysis shows ownCloud has successfully reinvented itself with 'Infinite Scale,' a Go-based architecture that solves the performance bottlenecks typical of PHP-based legacy systems. Research indicates it is the platform of choice for massive deployments, evidenced by its use at CERN to manage petabytes of data. While its app ecosystem is smaller than competitors, its laser focus on security, compliance (ISO 27001), and data sovereignty makes it ideal for regulated enterprises.
Pros
Infinite Scale (Go) architecture
ISO 27001 certified security
Proven scalability (CERN usage)
Strong data sovereignty focus
Spaces for team collaboration
Cons
Mobile app reliability issues
Advanced security features gated
Smaller app ecosystem than Nextcloud
Setup complexity for non-technical users
US-ownership concerns for some EU entities
This score is backed by structured Google research and verified sources.
Overall Score
9.3/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business File Sharing Platforms for Staffing Agencies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.9
Category 1: Product Capability & Depth
What We Looked For
We evaluate the breadth of file sharing features, architecture modernization, and collaboration tools available for enterprise environments.
What We Found
ownCloud offers two distinct architectures: the classic PHP-based ownCloud 10 and the modern, Go-based 'Infinite Scale' (oCIS) which utilizes microservices for high-performance file synchronization.
Score Rationale
The score reflects the advanced 'Infinite Scale' architecture which eliminates database bottlenecks, though the ecosystem is less extensive than some competitors like Nextcloud.
Supporting Evidence
Integration with Web Office suites like Collabora, ONLYOFFICE, and Microsoft Office Online enables real-time document editing. The partnership with Collabora and ONLYOFFICE provides collaborating editing functions for text documents, spreadsheets and presentations inside ownCloud
— owncloud.com
The platform includes 'Spaces' for project-based collaboration, decoupling files from individual user accounts to prevent data loss when employees leave. Spaces as one elementary feature of Infinite Scale will boost your collaboration... In Spaces, your files are not tied to single user or group accounts anymore.
— owncloud.com
Infinite Scale is a complete rewrite in the Go language using a 3-tier microservice architecture, eliminating the need for a central database. Infinite Scale is a complete modernization of ownCloud 10 with a new and modern 3-tier architecture... Written in Golang following a microservices architecture paradigm.
— owncloud.com
Outlined in platform documentation, ownCloud offers cross-platform compatibility, enhancing usability across different devices.
— owncloud.com
Documented in official product documentation, ownCloud supports secure file sharing with external contacts, crucial for staffing agencies.
— owncloud.com
9.1
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess the vendor's industry standing, adoption by major institutions, and stability following recent corporate changes.
What We Found
ownCloud is trusted by massive research institutions like CERN and was recently acquired by Kiteworks, reinforcing its enterprise security focus.
Score Rationale
The partnership with CERN for petabyte-scale data handling provides exceptional credibility, pushing the score above 9.0 despite the recent acquisition transition.
Supporting Evidence
The platform reports over 200 million users worldwide across its community and enterprise editions. More than 200 million users worldwide already use ownCloud as an alternative to public clouds
— owncloud.com
In November 2023, ownCloud was acquired by Kiteworks, a US-based secure content platform, to target high-compliance markets. ownCloud... announced today that it entered into a definitive agreement to merge with Kiteworks
— owncloud.com
CERN uses ownCloud Infinite Scale to manage 12 petabytes of data and 1.4 billion files for its research community. The instance is connected to the actual production systems at CERN... containing 1.4 billion files and 12 petabytes of data.
— owncloud.com
8.5
Category 3: Usability & Customer Experience
What We Looked For
We examine user interface design, mobile app reliability, and ease of use for both administrators and end-users.
What We Found
The new web interface (ownCloud Web) is fast and modern, but mobile apps have received mixed reviews regarding sync reliability and media uploads.
Score Rationale
While the web experience is modernized with Vue.js, documented issues with mobile app stability and photo uploads prevent a score in the 9.0+ range.
Supporting Evidence
The Android app has faced criticism for lacking features like folder-to-folder sync compared to third-party alternatives. This app can't sync photos from more than 1 folder. Can't set up folder to folder sync operations.
— play.google.com
Users have reported inconsistencies with the iOS app, specifically regarding photo and video uploads failing or being slow. Very poor photo and video upload... It's very inconsistent and misses uploading some videos and files.
— apps.apple.com
The web interface for Infinite Scale was rewritten using Vue.js for improved speed and accessibility. A brand new web client based on vue.js following latest design and UX principles.
— owncloud.com
Described in product documentation, ownCloud offers an intuitive interface, facilitating ease of use for non-technical users.
— owncloud.com
8.7
Category 4: Value, Pricing & Transparency
What We Looked For
We analyze pricing structures, the balance of free vs. paid features, and transparency in cost for different deployment models.
What We Found
Pricing is transparent with a clear distinction between the free Community edition and paid Enterprise plans, though some security features are gated.
Score Rationale
The availability of a robust free version and clear SaaS pricing (€13-15/user) supports a high score, slightly tempered by the 'open core' model restrictions.
Supporting Evidence
A free Community Edition is available for self-hosting with unlimited users but lacks enterprise support and advanced security modules. Free. All Features; 100 % Open Source; Unlimited Users.
— owncloud.com
The Enterprise edition is required for advanced features like the File Firewall and certain branding capabilities. Enterprise features... Commercial license for core and Enterprise modules.
— owncloud.com
ownCloud.online (SaaS) pricing starts at €15/user/month for single users and €13/user/month for teams (min 5 users). Pricing starts as low as 15€ per user per month for single users and 13€ per user per month for Teams.
— owncloud.online
Subscription-based pricing with a free trial available, providing transparency and flexibility for potential users.
— owncloud.com
9.4
Category 5: Security, Compliance & Data Protection
What We Looked For
We evaluate certifications, encryption standards, and compliance features relevant to highly regulated industries.
What We Found
Security is a primary differentiator, with ISO 27001 certification, GDPR compliance, and advanced features like File Firewall and Secure View.
Score Rationale
This is the product's strongest category, evidenced by rigorous certifications and architecture designed for 'digital sovereignty' and regulated industries.
Supporting Evidence
Secure View allows read-only access to documents with watermarking to prevent unauthorized distribution. In Secure View mode, a digital watermark is added to the document and it can neither be downloaded nor printed.
— owncloud.com
The platform offers a 'File Firewall' that inspects access requests and blocks suspicious activity based on rules. File Firewall. Avoid threats by inspecting access requests for admissibility.
— owncloud.com
ownCloud GmbH and its SaaS hosting infrastructure are ISO 27001 certified. Certified safe: Complying with international safety standards like ISO 9001, 14001, 18001, 27001 and 50001
— owncloud.online
9.2
Category 6: Scalability & Performance
What We Looked For
We assess the system's ability to handle large file volumes, concurrent users, and architectural efficiency.
What We Found
The Infinite Scale architecture uses Go and microservices to achieve massive scalability, proven by its deployment at CERN.
Score Rationale
The architectural shift to Go and microservices places it ahead of legacy PHP-based competitors for large-scale deployments, justifying a score above 9.0.
Supporting Evidence
CERN's deployment demonstrates the ability to scale to 12 petabytes of data and 1.4 billion files. users have access to the underlying data repository containing 1.4 billion files and 12 petabytes of data.
— owncloud.com
The system is capable of handling asynchronous post-processing for virus scans to prevent upload bottlenecks. Infinite Scale is capable of asynchronous post-processing, which means that the system can efficiently handle a large number of simultaneous file scans
— owncloud.com
Infinite Scale uses a microservices architecture written in Go, replacing the traditional LAMP stack to improve concurrency and speed. The new cloud-native approach with Go, Microservices... helps reduce cost for both deployment and maintenance
— owncloud.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
The acquisition by US-based Kiteworks has raised concerns among some European users regarding data sovereignty and the US CLOUD Act.
Impact: This issue caused a significant reduction in the score.
Dropbox Business is an efficient file sharing platform specifically tailored for staffing agencies. It enables swift and secure delivery of large files, collaborative workspaces, and tiered file permissions that ensure the right access is given to the right people, a crucial feature for staffing agencies dealing with sensitive candidate information.
Dropbox Business is an efficient file sharing platform specifically tailored for staffing agencies. It enables swift and secure delivery of large files, collaborative workspaces, and tiered file permissions that ensure the right access is given to the right people, a crucial feature for staffing agencies dealing with sensitive candidate information.
TOP SECURITY
CLIENT-FRIENDLY
Best for teams that are
Agencies prioritizing sync speed and ease of use
Teams collaborating frequently with external clients
Staffing firms with a distributed or remote workforce
Skip if
Enterprises with strict HIPAA or advanced compliance needs
Firms needing granular subfolder permissions
Organizations requiring strict data residency controls
Expert Take
Our analysis shows Dropbox Business remains the premier 'neutral' workspace, uniquely bridging the gap between Microsoft and Google ecosystems with deep, native integrations that allow editing of both file types. Research indicates its 'Smart Sync' technology is a standout feature for managing local storage on limited-capacity devices. While the 2023 removal of unlimited storage was a blow to power users, the addition of end-to-end encryption (via the Boxcryptor acquisition) and built-in e-signature tools solidifies its position as a comprehensive collaboration hub rather than just a storage locker.
Pros
Industry-leading file synchronization speed and reliability
Deep native integrations with both Microsoft 365 and Google Workspace
Smart Sync technology saves local disk space effectively
Built-in e-signature (Dropbox Sign) and video review tools
HIPAA compliance support with available Business Associate Agreement
Cons
Advanced plan no longer offers unlimited storage (capped at 15TB)
End-to-end encryption disables search and file previews
Higher cost per user compared to bundled competitor suites
Free plan storage is very low (2GB) compared to competitors
Advanced security features locked behind higher-tier plans
This score is backed by structured Google research and verified sources.
Overall Score
9.1/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business File Sharing Platforms for Staffing Agencies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.8
Category 1: Product Capability & Depth
What We Looked For
We evaluate storage capacity, file synchronization speed, version history, and built-in productivity tools like e-signatures.
What We Found
Dropbox Business offers robust file syncing, 180-day to 1-year version history, and built-in tools like Dropbox Sign and Replay, though the Advanced plan is now capped at 15TB shared storage rather than unlimited.
Score Rationale
The product scores highly for its feature richness and sync reliability, but the 2023 removal of unlimited storage prevents a perfect score in this category.
Supporting Evidence
Built-in capabilities include unlimited signature requests (Dropbox Sign), PDF editing, and video review tools (Dropbox Replay). It includes unlimited signature requests file engagement tracking PDF editing video recording and editing.
— dropbox.com
Standard plans offer 5TB of storage, while both Standard and Advanced plans support file transfers up to 100GB. Standard: 5 TB of storage for the team... Transfer files up to 100 GB.
— dropbox.com
The Advanced plan includes 15TB of storage for the team (shared by 3+ users) with an additional 5TB per extra license, replacing the previous 'as much space as you need' policy. Starting today, customers who purchase a Dropbox Advanced plan with three active licenses will receive 15TB of storage space shared by the team.
— blog.dropbox.com
Collaborative workspaces and large file delivery capabilities are outlined in the product's feature overview.
— dropbox.com
Documented in official product documentation, Dropbox Business offers tiered file permissions crucial for managing sensitive information.
— dropbox.com
9.4
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess market share, adoption by major enterprises, public company status, and longevity in the industry.
What We Found
Dropbox is a publicly traded company (NASDAQ: DBX) with over 700 million registered users and adoption by a significant percentage of Fortune 500 companies.
Score Rationale
With near-universal brand recognition and massive enterprise adoption, Dropbox represents the gold standard for market credibility in cloud storage.
Supporting Evidence
Dropbox holds the second-largest market share in file hosting (approx. 20%), trailing only Google Drive. Dropbox has a share of 34.44% in the online file hosting industry. Google Drive is the next in line...
— saasscout.com
The platform has over 700 million registered users and approximately 18 million paying users globally. Dropbox accounted for more than 700 million registered users across 180 different countries.
— skillademia.com
Research indicates that approximately 56% to 97% of Fortune 500 companies utilize Dropbox services. A blog post from Dropbox reported that at least 97% of Fortune 500 companies use the platform.
— electroiq.com
9.0
Category 3: Usability & Customer Experience
What We Looked For
We analyze user interface design, ease of onboarding, mobile app quality, and synchronization performance.
What We Found
Users consistently rate Dropbox highly for its clean interface, 'Smart Sync' technology that saves local disk space, and reliable cross-platform performance.
Score Rationale
The platform's 'Smart Sync' feature and intuitive design consistently outperform competitors in user satisfaction, justifying a score in the 9.0+ range.
Supporting Evidence
Mobile applications for Android and iOS allow for seamless file access and document scanning. Stay connected across all devices.
— dropbox.com
The interface is described as clean and intuitive, prioritizing functionality over aesthetics. Dropbox offers a very clean UI and intuitive design that prioritizes functionality over flashy aesthetics.
— youtube.com
Reviewers praise the 'Smart Sync' feature which allows users to see all files without taking up local hard drive space until opened. The most helpful functions using Dropbox are the ability to automatically backup my computer, as well as the automatic synchronization of my files.
— g2.com
User-friendly interface and seamless app integration documented in product reviews.
— pcmag.com
8.4
Category 4: Value, Pricing & Transparency
What We Looked For
We evaluate pricing tiers, hidden costs, contract terms, and the value proposition relative to competitors.
What We Found
While pricing is transparent ($15-$24/user/mo), the value proposition has diminished for power users due to the removal of unlimited storage and higher costs compared to bundled suites like Microsoft 365.
Score Rationale
The score is penalized because the 'Advanced' plan no longer offers unlimited storage, and the per-user cost is higher than competitors who bundle storage with office software.
Supporting Evidence
Competitors like Microsoft 365 Basic offer storage and office apps for significantly lower entry prices ($6/user/mo vs Dropbox's $15/user/mo). Dropbox Plus plan... is considerably more expensive than the Microsoft 365 Basic plan.
— xda-developers.com
Dropbox ended its unlimited storage policy for the Advanced plan in August 2023 due to abuse by crypto miners. Dropbox justifies the change on grounds that it allowed 'as much storage as needed to run a legitimate business... not to provide unlimited storage for any use case.'
— theregister.com
The Standard plan costs $15/user/month for 5TB, while the Advanced plan is $24/user/month for 15TB (shared). Standard: $15 / user / month... Advanced: $24 / user / month.
— dropbox.com
We look for the breadth and depth of third-party integrations, API quality, and partnerships with major productivity platforms.
What We Found
Dropbox excels as a 'neutral' platform with deep, native integrations into both Microsoft 365 and Google Workspace, plus strong connections to Slack, Zoom, and Adobe.
Score Rationale
The ability to edit Microsoft and Google docs natively within Dropbox without leaving the interface makes it a superior integration hub, meriting a high score.
Supporting Evidence
Slack integration allows users to start conversations around Dropbox content and share files directly from the Dropbox interface. You can actually start a Slack conversation from Dropbox itself throughout the proofing and approval process.
— hive.com
Deep integration with Microsoft 365 allows for co-authoring Office files and auto-saving changes back to Dropbox. Organize files in Dropbox then edit and share them directly in Microsoft 365... When you Co-author in Microsoft Word, PowerPoint, or Excel... it's saved to Dropbox automatically.
— dropbox.com
Users can create, edit, and share Google Docs, Sheets, and Slides directly from within Dropbox. Create Google Docs, Sheets, and Slides from Dropbox.
— dropbox.com
Listed in the company's integration directory, Dropbox Business supports integration with over 300,000 apps.
— dropbox.com
8.9
Category 6: Security, Compliance & Data Protection
What We Looked For
We examine encryption standards, compliance certifications (SOC2, HIPAA), and advanced security features like end-to-end encryption.
What We Found
Dropbox maintains top-tier compliance (SOC 2, HIPAA, ISO 27001) and recently introduced end-to-end encryption for business teams, though enabling it restricts some features.
Score Rationale
Security is excellent with comprehensive certifications, though the trade-offs required to use the new end-to-end encryption feature keep this score just below 9.0.
Supporting Evidence
End-to-end encryption is now available for business teams (following the Boxcryptor acquisition), but it disables search and previews for encrypted folders. This means that the following features and functionalities are not available for encrypted files and folders: Server-side processing, including: Search indexing... Preview generation.
— help.dropbox.com
The platform holds ISO 27001, 27017, 27018, and SOC 1, 2, and 3 certifications. Our security, privacy, and reliability practices are independently verified to comply with... SOC 1, 2, 3, HIPAA/HITECH, ISO 22301, ISO 27001...
— dropbox.com
Dropbox supports HIPAA compliance and will sign a Business Associate Agreement (BAA) for Standard, Advanced, and Enterprise teams. Dropbox will sign business associate agreements (BAAs) with Dropbox Standard, Advanced, Enterprise and Education customers.
— dropbox.com
SOC 2 compliance outlined in published security documentation, ensuring robust data protection.
— dropbox.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
The per-user pricing ($15-$24/mo) is significantly higher than competitors like Microsoft 365 or Google Workspace, which often bundle 1TB+ of storage with their entire productivity suites for a lower cost.
Impact: This issue had a noticeable impact on the score.
Enabling the new end-to-end encryption (E2EE) feature disables critical productivity features such as full-text search, file previews, and third-party integrations for the encrypted folders.
Impact: This issue caused a significant reduction in the score.
Dropbox discontinued its 'unlimited' storage policy for Advanced plans in August 2023, replacing it with a 15TB shared cap for 3 users due to abuse by crypto miners.
Impact: This issue caused a significant reduction in the score.
ShareFile is a secure document workflow and file sharing software that's particularly suited to staffing agencies. It offers efficient file sharing capabilities, client-facing workflows, and task automation, allowing staffing professionals to easily manage and share important documents with clients and candidates.
ShareFile is a secure document workflow and file sharing software that's particularly suited to staffing agencies. It offers efficient file sharing capabilities, client-facing workflows, and task automation, allowing staffing professionals to easily manage and share important documents with clients and candidates.
WORKFLOW WIZARD
INSTANT NOTIFICATIONS
Best for teams that are
Staffing firms handling sensitive PII or background checks
Agencies needing to send large candidate portfolios securely
Regulated industries like healthcare or finance staffing
Skip if
Teams needing real-time co-authoring of documents
Users wanting a modern, glitch-free interface
Agencies looking for a free or low-cost entry option
Expert Take
Our analysis shows ShareFile remains a dominant force for regulated industries like legal and accounting due to its uncompromising focus on security and compliance. Research indicates that while it carries a higher price point and a 3-user minimum, the inclusion of unlimited client users and integrated e-signatures offers significant value for client-facing firms. Based on documented certifications (SOC 2, HIPAA), it provides a level of trust that generalist storage providers often lack.
Pros
Bank-level AES 256-bit encryption
SOC 2, HIPAA, and ISO certified
Integrated RightSignature e-signatures
Unlimited client users on most plans
Supports large files up to 100GB
Cons
Minimum 3-user purchase requirement
Support difficult to reach via phone
Sync struggles with large file counts
Higher cost than general cloud storage
Interface can feel cluttered to admins
This score is backed by structured Google research and verified sources.
Overall Score
9.1/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business File Sharing Platforms for Staffing Agencies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.7
Category 1: Product Capability & Depth
What We Looked For
We evaluate feature completeness, file handling limits, and workflow tools specific to secure document management.
What We Found
ShareFile offers robust capabilities including 100GB file size limits, integrated e-signatures, and unlimited client users, though sync performance can degrade with high file counts.
Score Rationale
The score is high due to enterprise-grade features like virtual data rooms and e-signatures, but capped by documented sync limitations with large datasets.
Supporting Evidence
Premium plans include unlimited client users, custom branding, and integrated e-signature workflows. Unlimited Client Users; Custom Branding; Mobile Applications; Sync... Request & Send Electronic Signatures
— sharefile.com
The maximum file size for uploads and downloads on the ShareFile system is 100GB for non-VDR plans. The maximum file size for uploads and downloads on the ShareFile system is 100GB.
— docs.sharefile.com
Documented in official product documentation, ShareFile offers workflow automation and built-in e-signature capabilities.
— sharefile.com
9.2
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess vendor stability, ownership history, and adoption rates in regulated industries.
What We Found
Recently acquired by Progress Software for $875M, ShareFile serves over 86,000 customers and maintains critical certifications like SOC 2 and HIPAA.
Score Rationale
The score reflects strong market presence and institutional trust, bolstered by its recent acquisition by a major public software company (Progress).
Supporting Evidence
The platform serves a massive user base, with over 86,000 customers reported at the time of acquisition. ShareFile has more than 86,000 customers.
— siliconangle.com
Progress Software completed the acquisition of ShareFile from Cloud Software Group in late 2024. Progress... today announced the completion of the acquisition of ShareFile... providing a SaaS-native, AI-powered, document-centric collaboration platform
— investors.progress.com
Recognized by PCMag as a top choice for secure file sharing and document management.
— pcmag.com
8.0
Category 3: Usability & Customer Experience
What We Looked For
We analyze user interface design, ease of client onboarding, and quality of technical support.
What We Found
While the client portal is praised for simplicity, recent shifts to a 'chat-first' support model have generated significant negative user feedback regarding accessibility.
Score Rationale
This score is penalized significantly due to widespread user complaints about the degradation of support quality and difficulty reaching human agents.
Supporting Evidence
Reviews highlight that the interface is easy for clients but can be cluttered for administrators. Users find the interface cluttered and confusing, needing time to adapt before experiencing its full potential.
— g2.com
Users report frustration with the 'chat-first' support strategy, citing long wait times and difficulty reaching human agents. ShareFile has adopted a chat-first support approach... Just spent over an hour on chat with support for a convo that could have taken 15 minutes.
— reddit.com
Requires some training to fully leverage, as noted in product documentation.
— sharefile.com
8.5
Category 4: Value, Pricing & Transparency
What We Looked For
We examine pricing structures, hidden fees, and value relative to generalist competitors.
What We Found
Pricing is transparent but premium compared to general storage, with a strict 3-user minimum that raises the entry cost for solo practitioners.
Score Rationale
The score acknowledges the high value of compliance features while noting the higher barrier to entry (minimum seat count) compared to competitors like Dropbox.
Supporting Evidence
Premium plan costs $27.50/user/month and includes e-signatures and custom workflows. $27.50 monthly per user or $25 annually per user. A 3-user minimum applies.
— sharefile.com
Standard plans require a minimum of 3 users, pushing the starting monthly cost to over $50. Per user/month Minimum of 3 users.
— sharefile.com
Enterprise pricing is available, but no free plan is offered, which can be costly for smaller agencies.
— sharefile.com
9.5
Category 5: Security, Compliance & Data Protection
What We Looked For
We verify encryption standards, regulatory certifications (HIPAA, SOC 2), and audit capabilities.
What We Found
ShareFile excels here with SOC 2 Type II, HIPAA, and ISO certifications, plus bank-level AES 256-bit encryption for data at rest and in transit.
Score Rationale
This is the product's strongest category, achieving a near-perfect score due to its comprehensive certification portfolio tailored for regulated industries.
Supporting Evidence
Files are protected by AES 256-bit encryption and unique encryption keys. Files uploaded to ShareFile servers are saved with 256-bit AES encryption. Each file saved in our system has a unique encryption key.
— docs.sharefile.com
ShareFile maintains a comprehensive list of certifications including SOC 2, ISO 27001, and HIPAA compliance support. ShareFile is certified and supports the following data control standards: SOC2; ISO 27001; ISO 27701; HIPAA; PCI DSSv3.2.1.
— docs.sharefile.com
8.8
Category 6: Integrations & Workflow Automation
What We Looked For
We look for native plugins, API quality, and workflow automation tools for document-heavy processes.
What We Found
Strong integration with Microsoft Outlook/365 and built-in workflow automation for approvals and e-signatures streamline operations for professional services.
Score Rationale
The score reflects solid native integrations that fit seamlessly into legal and accounting workflows, though it lacks the massive app ecosystem of some generalist peers.
Supporting Evidence
Users can co-edit Microsoft 365 documents directly within the ShareFile environment. Office 365 Co-Editing
— sharefile.com
The platform includes plugins for Outlook and Gmail, allowing secure file sending directly from email clients. Outlook & Gmail Plugins; Feedback & Approvals Workflows; Encrypted Email
— sharefile.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
A strict 3-user minimum applies to main plans, forcing solo practitioners or 2-person teams to pay for unused licenses.
Impact: This issue had a noticeable impact on the score.
Documented performance issues with the sync tool when handling large file counts (100k+) or very large individual files, leading to buffering or sync failures.
Impact: This issue caused a significant reduction in the score.
OneDrive for Business is a cloud-based file storage and collaboration solution specifically designed for staffing agencies. It allows multiple users to work on the same document simultaneously, making collaboration seamless and efficient. Its AI-powered search and discovery features make file navigation swift, directly addressing the need for fast-paced, organized, and cooperative work in the staffing industry.
OneDrive for Business is a cloud-based file storage and collaboration solution specifically designed for staffing agencies. It allows multiple users to work on the same document simultaneously, making collaboration seamless and efficient. Its AI-powered search and discovery features make file navigation swift, directly addressing the need for fast-paced, organized, and cooperative work in the staffing industry.
AI-POWERED SEARCH
Best for teams that are
Agencies already invested in the Microsoft 365 ecosystem
Teams needing seamless Office document co-authoring
Firms wanting 1TB of storage included with their email
Skip if
Agencies needing broad external sharing without friction
Teams using Linux or non-Microsoft workflows
Users needing advanced file transfer tracking features
Expert Take
Our analysis shows OneDrive for Business offers unrivaled value for organizations already within the Microsoft ecosystem, providing a massive 25TB potential storage cap per user that far exceeds standard market offerings. Research indicates its deep integration as the storage backend for Microsoft Teams and Office enables seamless real-time co-authoring that standalone competitors struggle to match. Based on documented features, the 'Files On-Demand' technology effectively balances cloud accessibility with local storage constraints.
Pros
Up to 25TB storage per user
Supports 250GB maximum file size
Deep Microsoft Teams & Office integration
Files On-Demand saves local disk space
Enterprise-grade AES-256 encryption
Cons
Sync performance drops >300k files
Mac client resource heavy
New fees for unlicensed accounts
Complex storage increase process
SharePoint backend can confuse users
This score is backed by structured Google research and verified sources.
Overall Score
8.7/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business File Sharing Platforms for Staffing Agencies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
9.0
Category 1: Product Capability & Depth
What We Looked For
Storage capacity limits, file size maximums, and synchronization capabilities tailored for enterprise needs.
What We Found
Offers massive scalability with file sizes up to 250GB and potential storage expansion to 25TB per user, though sync performance degrades with high file counts.
Score Rationale
The score is high due to the industry-leading 250GB file size and 25TB potential capacity, but capped at 9.0 due to the documented 300,000 item sync performance threshold.
Supporting Evidence
Sync performance issues are documented when syncing more than 300,000 items. For optimum performance, we recommend syncing no more than a total of 300,000 items across your cloud storage.
— support.microsoft.com
Default storage is 1 TB, but can be increased to 5 TB, and further to 25 TB per user via support request if utilization exceeds 90%. When a user has filled their 5 TB of OneDrive storage to at least 90% capacity, Microsoft will increase your default storage space in OneDrive to up to 25 TB per user
— learn.microsoft.com
Supports individual file uploads up to 250 GB, increased from the previous 100 GB limit. Microsoft has raised the previous OneDrive file upload limit of 100GB to 250GB.
— cloudwards.net
Real-time collaboration and AI-powered search features are documented in the official product overview.
— microsoft.com
9.4
Category 2: Market Credibility & Trust Signals
What We Looked For
Market share, adoption rates, and enterprise-grade reliability signals.
What We Found
Dominant market position as part of the Microsoft 365 suite with extensive enterprise adoption and verified compliance frameworks.
Score Rationale
Achieves a near-perfect score due to its ubiquity in the enterprise sector and backing by Microsoft's global infrastructure, with no significant credibility gaps found.
Supporting Evidence
Maintains ISO 27001 certification and supports HIPAA compliance via Business Associate Agreements (BAA). Microsoft was among the first providers of cloud storage to accept entering into a BAA with HIPAA-covered entities
— legallyfirm.com
Microsoft 365 has over 300 million active users, with OneDrive serving as the core storage engine. Microsoft 365 (M365) has over 300 million active users worldwide... At the core of this suite is OneDrive
— crashplan.com
8.3
Category 3: Usability & Customer Experience
What We Looked For
Ease of use, cross-platform performance, and sync reliability for end-users.
What We Found
While Windows integration is seamless, Mac users report significant performance issues, and the 300k file sync limit creates usability hurdles for power users.
Score Rationale
This category scores lower than others due to persistent, documented complaints regarding macOS client performance (high CPU usage) and sync instability with large file counts.
Supporting Evidence
Syncing more than 300,000 files can cause the client to become sluggish or fail to complete syncs. Beyond 300,000 files, syncing may become much slower or fail.
— kb.uconn.edu
Mac users experience high CPU usage and system slowdowns due to file system differences (APFS vs NTFS). OneDrive for Windows is optimized for NTFS... On macOS, OneDrive has to work around these differences, which can lead to inconsistencies in syncing.
— learn.microsoft.com
Requires training for full feature utilization, as noted in the user adoption guide.
— adoption.microsoft.com
8.9
Category 4: Value, Pricing & Transparency
What We Looked For
Competitive pricing structures, hidden fees, and value relative to storage offered.
What We Found
Extremely high value when bundled with Microsoft 365, though new 2025 fees for archiving unlicensed accounts introduce a hidden cost layer.
Score Rationale
Scores highly for the sheer amount of storage (1TB+) included in base plans, but slightly penalized for the introduction of reactivation fees for unlicensed accounts.
Supporting Evidence
New policy charges $0.60/GB to reactivate archived unlicensed accounts and $0.05/GB/month for storage. Organizations will also face new fees: $0.60 per GB for reactivating accounts and $0.05 per GB per month for storing archived accounts.
— coreview.com
Standalone Plan 1 costs $5/user/month for 1 TB; Plan 2 is $10/user/month for unlimited (initially 5TB) storage. OneDrive for Business (Plan 2)... $10 / month, Unlimited individual cloud storage
— microsoft.com
Business plans start at $5/user/month, with a free plan available, as listed on the pricing page.
— microsoft.com
9.2
Category 5: Security, Compliance & Data Protection
What We Looked For
Encryption standards, compliance certifications (HIPAA, GDPR), and data protection features.
What We Found
Enterprise-grade security with AES-256 encryption, ransomware detection, and comprehensive compliance support including HIPAA and ISO 27001.
Score Rationale
Scores above 9.0 for robust default encryption and advanced compliance features, though full advanced threat protection often requires higher-tier E5 licenses.
Supporting Evidence
Includes ransomware detection and recovery features allowing users to restore files to a previous time. OneDrive includes features that help detect and recover from ransomware attacks, allowing users to restore earlier versions of files
— strac.io
Data is protected with AES 256-bit encryption at rest and TLS in transit. OneDrive encrypts files with AES 256-bit encryption at rest and TLS encryption in transit.
— crashplan.com
Advanced data protection features are outlined in the Microsoft Trust Center.
— microsoft.com
9.5
Category 6: Integrations & Ecosystem Strength
What We Looked For
Depth of integration with productivity suites, collaboration tools, and third-party apps.
What We Found
Unmatched integration with Microsoft Teams, SharePoint, and Office apps, serving as the default storage backend for the entire M365 suite.
Score Rationale
Achieves a dominant score because it is not just integrated but foundational to the Microsoft 365 ecosystem, enabling seamless co-authoring and Teams file sharing.
Supporting Evidence
Enables real-time co-authoring of Office documents (Word, Excel, PowerPoint) directly from the cloud. Real-time co-authoring for Office documents.
— ngenioussolutions.com
Files shared in Microsoft Teams chats are automatically stored in OneDrive. Files shared on Microsoft Teams chat are automatically stored on the “Microsoft Teams Chat Files” folder in OneDrive.
— sharegate.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Introduction of fees for unlicensed accounts starting Jan 2025: $0.60/GB for reactivation and monthly storage costs.
Impact: This issue caused a significant reduction in the score.
Box is a robust file sharing solution designed to meet the unique needs of staffing agencies. It facilitates efficient, secure sharing and collaboration on files of any size, ensuring sensitive client and candidate information is protected. Its advanced permission settings offer granular control over who can access and edit files, crucial for staffing agencies managing multiple roles and candidates.
Box is a robust file sharing solution designed to meet the unique needs of staffing agencies. It facilitates efficient, secure sharing and collaboration on files of any size, ensuring sensitive client and candidate information is protected. Its advanced permission settings offer granular control over who can access and edit files, crucial for staffing agencies managing multiple roles and candidates.
EASY INTEGRATION
Best for teams that are
Large staffing firms with complex compliance needs
Agencies needing workflow automation for contracts
Enterprises requiring deep integration with business apps
Skip if
Small teams wanting a simple, low-cost solution
Agencies needing fast sync for very large media files
Users who find enterprise-grade permission settings complex
Expert Take
Our analysis shows Box excels in regulated industries due to its recent FedRAMP High authorization and deep compliance stack (HIPAA, FINRA). Research indicates it offers a unique value proposition with "unlimited storage" on business plans, a feature rarely matched by competitors like Google Drive or OneDrive. Based on documented integrations, it serves as a neutral content layer connecting Microsoft, Google, and Salesforce environments seamlessly.
Pros
Unlimited storage on business plans
FedRAMP High and HIPAA compliance
1,500+ native app integrations
Built-in e-signatures (Box Sign)
Granular 7-level permission controls
Cons
Strict per-file upload size limits
Poor customer support response times
Advanced security requires expensive add-ons
Box Drive sync reliability issues
Minimum 3-user requirement for business
This score is backed by structured Google research and verified sources.
Overall Score
8.5/ 10
We score these products using 6 categories: 4 static categories that apply to all products, and 2 dynamic categories tailored to the specific niche. Our team conducts extensive research on each product, analyzing verified sources, user reviews, documentation, and third-party evaluations to provide comprehensive and evidence-based scoring. Each category is weighted with a custom weight based on the category niche and what is important in Business File Sharing Platforms for Staffing Agencies. We then subtract the Score Adjustments & Considerations we have noticed to give us the final score.
8.9
Category 1: Product Capability & Depth
What We Looked For
We evaluate core file sharing features, storage limits, collaboration tools, and file type support relevant to enterprise SaaS.
What We Found
Box offers unlimited storage on business plans but enforces strict per-file upload limits (5GB to 150GB) while providing robust tools like Box Sign, Canvas, and 7-level permissions.
Score Rationale
The score is high due to the rare 'unlimited storage' feature and deep collaboration tools, but capped by restrictive file size limits on lower-tier plans compared to competitors.
Supporting Evidence
Box Sign provides native e-signature capabilities included in business plans. Box Sign is available to select Box customers now... unlimited documents to be sent for signature from within the Box web application
— helpnetsecurity.com
The platform supports previewing over 120 file types including Word, Excel, PDF, and PSD without downloading. preview 120+ file types including Word, Excel, PDF, Zip, and PSD — without downloading a single file.
— box.com
Business plans include unlimited storage but cap individual file uploads at 5GB (Business) or 15GB (Business Plus). Unlimited storage. Single file upload limit: 5 GB
— box.com
Supports large file size limits, facilitating efficient sharing for staffing agencies, as outlined in Box's product documentation.
— box.com
Advanced permission settings allow granular control over file access, as documented in Box's official security features.
— box.com
9.4
Category 2: Market Credibility & Trust Signals
What We Looked For
We assess compliance certifications, market presence, and adoption by highly regulated industries.
What We Found
Box holds top-tier certifications including FedRAMP High, HIPAA, and FINRA, and is publicly traded (NYSE: BOX) with widespread government adoption.
Score Rationale
Achieving FedRAMP High authorization places Box in an elite tier of trust for government and regulated industries, justifying a near-perfect score.
Supporting Evidence
The platform supports compliance with HIPAA, FINRA, GDPR, and GxP for life sciences. Intelligent Content Management covers all your data compliance and regulatory needs— including GDPR, GxP Validation, HIPAA, ITAR, PCI DSS, ISMAP, FedRAMP, and more.
— box.com
Box achieved FedRAMP High Authorization in 2025, allowing it to handle highly sensitive government data. Now in 2025, we've obtained a FedRAMP Marketplace Designation: Authorized at the High impact level.
— box.com
8.2
Category 3: Usability & Customer Experience
What We Looked For
We analyze user interface design, ease of use, and documented customer support quality.
What We Found
While the interface is intuitive, significant friction exists due to reported sync issues with Box Drive and widespread complaints about unresponsive customer support.
Score Rationale
The score is penalized significantly because multiple independent sources cite 'terrible' support experiences and technical sync issues, preventing a premium rating.
Supporting Evidence
Box Drive has documented limitations regarding file locking and resource usage that can disrupt workflows. Box Drive is not suited for mass contents transfer... Attempting to open a folder in Box Drive causes the application to hang
— support.box.com
Users report severe dissatisfaction with customer support, citing slow response times and inability to reach human agents. The response time is slow, and it feels like they're more interested in passing the problem around than actually solving it.
— support.box.com
Integration with popular productivity tools like Microsoft Office and Google Workspace enhances user experience, as listed in Box's integration directory.
— box.com
8.5
Category 4: Value, Pricing & Transparency
What We Looked For
We evaluate pricing structures, hidden costs, and the balance of features versus cost.
What We Found
Box offers competitive entry pricing with unlimited storage, but advanced security features (Shield) and higher file limits require expensive upgrades or add-ons.
Score Rationale
Unlimited storage offers high value, but the score is tempered by the complexity of add-on pricing for essential security features and the 3-user minimum for business plans.
Supporting Evidence
Advanced security features like Box Shield and Governance are sold as add-ons or require higher-tier Enterprise plans. Unlike the main product, pricing for these add ons is not transparent. Businesses must reach out directly to the vendor for a quote.
— solutions.trustradius.com
Business plans start at $15/user/month (billed annually) but require a minimum of 3 users. $15 per user/month paid annually; 3+ users
— growhackscale.com
Offers a free plan with limitations, with paid plans starting at $5/user/month, as detailed on Box's pricing page.
— box.com
9.5
Category 5: Security, Compliance & Data Protection
What We Looked For
We examine encryption standards, threat detection capabilities, and data control features.
What We Found
Box provides industry-leading security with AES 256-bit encryption, vector-based watermarking, and Box Shield for intelligent threat detection.
Score Rationale
This category scores exceptionally high because Box offers enterprise-grade security controls like KeySafe (customer-managed keys) that exceed standard SaaS offerings.
Supporting Evidence
Box Shield provides classification-based security controls and intelligent threat detection to prevent data breaches. Box Shield. Prevent data breaches with classification-based security controls and intelligent threat detection.
— box.com
Box uses AES 256-bit encryption for data at rest and in transit, with FIPS 140-2 certification. Box is FIPS 140-2 certified, and even better, every file is encrypted using AES 256-bit encryption at rest and in transit.
— box.com
Advanced security features available for an additional cost, providing enhanced data protection.
— box.com
SOC 2 compliance ensures high standards of data protection, as outlined in Box's compliance documentation.
— box.com
9.1
Category 6: Integrations & Ecosystem Strength
What We Looked For
We assess the breadth and depth of third-party app connections and API capabilities.
What We Found
The platform integrates natively with over 1,500 apps, acting as a neutral content layer for Microsoft 365, Google Workspace, Salesforce, and Slack.
Score Rationale
The score reflects Box's strong position as a neutral 'Switzerland' of content, integrating deeply with major competing ecosystems rather than locking users into one.
Supporting Evidence
The Salesforce integration allows users to access Box content directly within Salesforce records. Box for Salesforce. Access all of your content on Box from within any Salesforce record.
— app.box.com
Box integrates with over 1,500 applications including Salesforce, Slack, and Microsoft 365. 1,500+ integrations like Microsoft Office, Copilot, Salesforce, Google Workspace, Slack, and more.
— box.com
Extensive integration capabilities with third-party applications, enhancing ecosystem strength, as listed in Box's integration directory.
— box.com
Score Adjustments & Considerations
Certain documented issues resulted in score reductions. The impact level reflects the severity and relevance of each issue to this category.
Users frequently report technical issues with Box Drive, including sync errors, high resource usage, and file conflicts.
Impact: This issue caused a significant reduction in the score.
Strict per-file upload size limits (e.g., 5GB on the Business plan) restrict the ability to upload large media or CAD files, despite 'unlimited' storage claims.
Impact: This issue caused a significant reduction in the score.
The 'How We Choose' section for business file sharing platforms tailored for staffing agencies is grounded in a comprehensive evaluation methodology that emphasizes key factors such as security features, user-friendliness, integration capabilities, and pricing structures. Specific considerations for this category include the ability to handle sensitive client data securely and facilitate seamless collaboration among team members across various locations. Rankings were determined by analyzing product specifications, customer feedback, and aggregated ratings, allowing for a clear comparison of value versus performance across all evaluated platforms. The research approach focused on comparative analysis, ensuring that staffing agencies can make informed decisions based on objective data and industry standards.
Overall scores reflect relative ranking within this category, accounting for which limitations materially affect real-world use cases. Small differences in category scores can result in larger ranking separation when those differences affect the most common or highest-impact workflows.
Verification
Products evaluated through comprehensive research and analysis of user feedback and industry standards.
Rankings based on analysis of specifications, user reviews, and expert ratings in the business file sharing sector.
Selection criteria focus on security features, user experience, and collaboration tools tailored for staffing agencies.
As an Amazon Associate, we earn from qualifying purchases. We may also earn commissions from other affiliate partners.
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Score Breakdown
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Deep Research
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