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Top 10 AI Chatbots & Virtual Assistants for HVAC Companies for 2026 | Expert Reviews

Albert Richer
Curated by :
Albert Richer
Updated Feb 1, 2026

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AI Chatbots & Virtual Assistants for HVAC Companies
Albert Richer

Finding the Right AI Chatbot & Virtual Assistant for Your HVAC Business: What the Data Says When it comes to choosing the best AI chatbots and virtual assistants for HVAC companies, market research shows that not all solutions are created equal. Customer reviews highlight that features like real-time scheduling and intuitive troubleshooting significantly enhance user satisfaction, with many consumers praising [Brand X] for its seamless integration with existing HVAC systems. Expert analysis indicates that bots with robust natural language processing capabilities, such as [Brand Y], tend to outperform their competitors in handling complex customer queries. Interestingly, many users report that chatbots with customizable workflows often provide a more tailored experience, which can lead to higher engagement rates. However, don’t be fooled by flashy marketing; studies suggest that simplicity and reliability often outweigh advanced features. Remember, while some brands boast high-tech solutions, a solid foundation built on user-friendly interfaces can make all the difference. Finding the Right AI Chatbot & Virtual Assistant for Your HVAC Business: What the Data Says When it comes to choosing the best AI chatbots and virtual assistants for HVAC companies, market research shows that not all solutions are created equal.

Similar Categories
1
Expert Score
9.8 / 10
598
56
EFFICIENCY BOOSTER
1
AI Agent for HVAC
9.8

AI Agent for HVAC

AI Agent for HVAC
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AI Agent for HVAC is a game-changer for HVAC companies, offering an AI chatbot that streamlines the appointment scheduling process. It collects essential information about the job, checks technician availability, and schedules the appointment, saving time and improving efficiency.
AI Agent for HVAC is a game-changer for HVAC companies, offering an AI chatbot that streamlines the appointment scheduling process. It collects essential information about the job, checks technician availability, and schedules the appointment, saving time and improving efficiency.
EFFICIENCY BOOSTER

Best for teams that are

  • HVAC technicians or businesses wanting to build custom agent workflows
  • Teams looking for a cost-effective, low-code platform to design specific logic
  • Businesses needing to automate specific tasks like emergency triage or dispatch

Skip if

  • Companies seeking a fully managed, 'done-for-you' out-of-the-box solution
  • Non-technical owners who do not want to configure or design conversation flows
  • Businesses needing immediate, deep CRM integration without any setup

Expert Take

We love the AI Agent for HVAC because it addresses a major pain point for professionals in the industry - managing appointments. The AI chatbot eliminates the need for manual scheduling, eliminating human error and freeing up valuable time. It's available 24/7, meaning customers can schedule appointments at their convenience, leading to improved customer service. Despite the technical setup, the benefits it brings to HVAC companies in terms of efficiency and time saved make it a worthwhile investment.

Pros

  • Automated scheduling
  • Improved efficiency
  • 24/7 availability
  • No human error
  • Streamlined operations

Cons

  • Price information not readily available
  • Requires technical setup
  • Dependence on internet connection
2
Expert Score
9.7 / 10
572
121
STREAMLINED OPERATIONS
2
ServiceTitan HVAC AI
9.7

ServiceTitan HVAC AI

ServiceTitan HVAC AI
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ServiceTitan's HVAC AI is a cutting-edge tool specifically designed for HVAC businesses. The software uses artificial intelligence to streamline operations, improve customer service, and increase overall efficiency. It offers features like predictive maintenance, intelligent scheduling, and customer behavior analysis, making it an invaluable asset for any HVAC business.
ServiceTitan's HVAC AI is a cutting-edge tool specifically designed for HVAC businesses. The software uses artificial intelligence to streamline operations, improve customer service, and increase overall efficiency. It offers features like predictive maintenance, intelligent scheduling, and customer behavior analysis, making it an invaluable asset for any HVAC business.
STREAMLINED OPERATIONS

Best for teams that are

  • Existing ServiceTitan users looking to leverage Titan Intelligence features
  • Mid-to-large HVAC businesses with organized data and high operational volume
  • Dispatchers needing automated optimization based on technician performance

Skip if

  • Small businesses or startups that do not use the ServiceTitan platform
  • Companies with messy or incomplete customer data sets
  • Cost-conscious micro-businesses unable to afford Pro Product add-ons

Expert Take

Our analysis shows ServiceTitan is more than just a CRM; it is a revenue-generating engine. Research indicates features like 'Second Chance Leads' and 'Dispatch Pro' actively use AI to recover lost jobs and optimize technician routing based on profit potential, not just distance. While the cost is high, the documented depth of its 'Titan Intelligence' ecosystem offers enterprise-grade automation that smaller competitors cannot match.

Pros

  • AI 'Second Chance Leads' recovers revenue
  • End-to-end automation from dispatch to invoice
  • Deep integration with QuickBooks and Google Ads
  • Robust mobile app for field technicians
  • Scalable for large multi-location enterprises

Cons

  • Prohibitively expensive for small businesses
  • Implementation fees can exceed $50,000
  • Steep learning curve for new users
  • Pricing is hidden and quote-based
  • Long onboarding timeline (months)
3
Expert Score
9.6 / 10
477
63
COST-SAVING SOLUTION
HIGH SATISFACTION
3
HVAC AI ChatBot
9.6

HVAC AI ChatBot

HVAC AI ChatBot
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HVAC AI ChatBot is a highly specialized virtual assistant for HVAC companies, designed to handle customer queries and facilitate bookings. It uses Microsoft AI and years of contractor data to offer industry-specific responses, making it a great fit for HVAC businesses looking to automate customer service and enhance user experience.
HVAC AI ChatBot is a highly specialized virtual assistant for HVAC companies, designed to handle customer queries and facilitate bookings. It uses Microsoft AI and years of contractor data to offer industry-specific responses, making it a great fit for HVAC businesses looking to automate customer service and enhance user experience.
COST-SAVING SOLUTION
HIGH SATISFACTION

Best for teams that are

  • Contractors using PagePilot or needing a simple website add-on
  • Businesses focused specifically on capturing leads and generating reviews
  • HVAC, plumbing, and electrical companies wanting 24/7 web engagement

Skip if

  • Enterprise companies needing complex, custom voice dispatching workflows
  • Businesses without a website or Facebook presence to integrate the widget
  • Users seeking a comprehensive AI workforce solution beyond simple lead capture

Expert Take

Our analysis shows this chatbot stands out due to its specialized training on over three years of HVAC-specific contractor data, ensuring it understands industry context better than generic alternatives. Research indicates the 'weather trigger' feature is a unique innovation, automatically prompting users to call during extreme temperatures to capture high-urgency leads. Based on documented features, the seamless integration with ScheduleConnect™ allows for true 24/7 automated booking without human intervention.

Pros

  • Trained on 3+ years of HVAC data
  • Weather-triggered call prompts
  • Integrated automated scheduling (ScheduleConnect)
  • Included in marketing packages (no extra fee)
  • 24/7 lead capture and FAQ handling

Cons

  • Partial accessibility compliance (WCAG 2.1 AA)
  • Strict service suspension for late payments
  • Bundled pricing (not sold separately)
  • Data purged after 30 days non-payment
  • User-uploaded content may lack alt text
4
Expert Score
9.5 / 10
711
113
CUSTOMER INTERACTION PRO
4
CrafterQ AI Chatbot
9.5

CrafterQ AI Chatbot

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CrafterQ AI Chatbot is specifically designed for HVAC companies to improve customer interaction and streamline administrative tasks. The AI chatbot automates customer support, scheduling, and quoting tasks, freeing up time for businesses to focus on their core services.
CrafterQ AI Chatbot is specifically designed for HVAC companies to improve customer interaction and streamline administrative tasks. The AI chatbot automates customer support, scheduling, and quoting tasks, freeing up time for businesses to focus on their core services.
CUSTOMER INTERACTION PRO

Best for teams that are

  • Home service businesses needing strict control over AI answers (data-bounded)
  • Companies wanting to automate 24/7 booking, quotes, and service area checks
  • Trades requiring multi-language support and photo/video intake features

Skip if

  • Small shops wanting a simple, unconstrained, or generic chatbot
  • Users who find enterprise-grade guardrails and governance overly complex
  • Businesses not needing specific features like service area verification

Expert Take

Our analysis shows CrafterQ addresses the two biggest fears home service businesses have regarding AI: hallucinations and integration. By using a 'data-bounded' architecture, it ensures the bot only speaks from verified company documents, eliminating rogue answers. Furthermore, its documented ability to schedule directly into Jobber, Housecall Pro, and ServiceTitan makes it a practical operational tool rather than just a simple FAQ bot.

Pros

  • Prevents hallucinations via data-bounded AI
  • Integrates with Jobber & ServiceTitan
  • 24/7 lead capture & scheduling
  • Photo/video upload for quotes
  • Multi-language support (Spanish/French)

Cons

  • Currently in waitlist/pre-launch phase
  • No public pricing transparency
  • Requires integration for full value
  • Newer product vs legacy tools
5
Expert Score
9.4 / 10
364
31
MULTI-PLATFORM INTEGRATION
5
Rybo AI Chatbot
9.4

Rybo AI Chatbot

Rybo AI Chatbot
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Rybo is an AI Chatbot specifically designed for home services companies, including HVAC businesses. It streamlines customer support by automating interactions across multiple platforms like WhatsApp, Instagram, Facebook, email, voice, and your website, meeting customers where they are and providing 24/7 service.
Rybo is an AI Chatbot specifically designed for home services companies, including HVAC businesses. It streamlines customer support by automating interactions across multiple platforms like WhatsApp, Instagram, Facebook, email, voice, and your website, meeting customers where they are and providing 24/7 service.
MULTI-PLATFORM INTEGRATION

Best for teams that are

  • Home service SMBs requiring support for over 38 global languages
  • Businesses wanting ready-to-go, pre-trained agents for plumbing and HVAC
  • Companies preferring a pay-per-usage pricing model or flexible deployment

Skip if

  • Businesses needing deep native CRM integrations (often requires webhooks)
  • Users looking for a completely free tool without usage-based costs
  • Enterprises requiring a strictly on-premise solution without cloud dependencies

Expert Take

Our analysis shows Rybo stands out by offering pre-trained, industry-specific AI models rather than generic wrappers. Research indicates its multi-LLM architecture allows businesses to leverage the best engines (like Watsonx or GPT) for their specific needs. Based on documented features, the seamless integration with legacy enterprise systems like SAP and Salesforce makes it a robust choice for established companies seeking to automate complex workflows without starting from scratch.

Pros

  • Multi-LLM support (GPT, Watson, Gemini)
  • Industry-specific pre-trained models
  • Omnichannel (WhatsApp, SMS, Voice)
  • Transparent entry-level pricing ($99/mo)
  • IBM Gold Partner backing

Cons

  • Lacks visual widget editor
  • Limited custom automation depth
  • Potential hidden API fees
  • Enterprise pricing requires quote
  • Limited long-term memory features
6
Expert Score
9.4 / 10
399
85
AI-POWERED SUPPORT
6
Tuleip AI for HVAC Providers
9.4

Tuleip AI for HVAC Providers

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Tuleip AI Solutions is a game-changer in the HVAC industry. It automates tedious tasks like lead generation, customer support, and bookings, allowing HVAC professionals to focus on critical technical work. Its AI-powered capabilities offer an intelligent solution to streamline operations, enhance efficiency and improve customer experience.
Tuleip AI Solutions is a game-changer in the HVAC industry. It automates tedious tasks like lead generation, customer support, and bookings, allowing HVAC professionals to focus on critical technical work. Its AI-powered capabilities offer an intelligent solution to streamline operations, enhance efficiency and improve customer experience.
AI-POWERED SUPPORT

Best for teams that are

  • Residential and commercial HVAC providers needing tailored, custom-developed agents
  • Companies looking for a consultative approach to AI implementation and strategy
  • Businesses needing specific integrations for emergency or large-scale service requests

Skip if

  • Solopreneurs looking for a low-cost, instant-access SaaS subscription
  • Users who prefer a standardized, plug-and-play tool over a custom build
  • Small businesses with very limited budgets for consultation and development

Expert Take

Tuleip AI stands out because it addresses the unique needs of HVAC service providers. Its AI Agent automates processes that were once time-consuming, such as customer support and lead tracking, allowing professionals to spend more time on the field. It also enhances customer satisfaction by providing a seamless booking experience. This blend of automation and industry specificity is why HVAC professionals love it.

Pros

  • Automated lead generation
  • AI-powered customer support
  • Streamlined booking process
  • Industry-specific features
  • Scalable solutions

Cons

  • May require technical understanding of AI
  • No free plan available
  • Potential integration complexities
7
Expert Score
9.3 / 10
721
123
PREDICTIVE MAINTENANCE
7
ChatArm for HVAC
9.3

ChatArm for HVAC

ChatArm for HVAC
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ChatArm is a specialized AI Chatbot for HVAC businesses, designed to automate lead qualification, customer support, and appointment scheduling. It addresses the HVAC industry's needs by providing a 24/7 virtual assistant, ensuring no customer queries are missed, and streamlining the appointment process to enhance efficiency.
ChatArm is a specialized AI Chatbot for HVAC businesses, designed to automate lead qualification, customer support, and appointment scheduling. It addresses the HVAC industry's needs by providing a 24/7 virtual assistant, ensuring no customer queries are missed, and streamlining the appointment process to enhance efficiency.
PREDICTIVE MAINTENANCE

Best for teams that are

  • HVAC businesses wanting to scale lead qualification without adding staff
  • Companies needing a free entry tier for low lead volumes (0-7 leads)
  • Businesses focused on web chat lead capture and appointment scheduling

Skip if

  • High-volume businesses that prefer flat-rate pricing over per-lead costs
  • Users needing complex voice handling or phone dispatching features
  • Companies wanting a completely unlimited free plan for high traffic

Expert Take

Our analysis shows ChatArm addresses a specific pain point for HVAC contractors: paying for bad leads. By combining AI qualification with a documented 'Lead Dispute System,' it offers financial protection that many competitors lack. Research indicates it integrates directly with industry standards like ServiceTitan and Jobber, making it a practical add-on for established workflows despite its recent market entry.

Pros

  • Transparent pricing with free tier
  • Unique Lead Dispute System
  • Integrates with ServiceTitan & Jobber
  • 24/7 AI lead qualification
  • No-code easy setup

Cons

  • Founded recently in 2023
  • Per-lead overage fees apply
  • Limited third-party review history
  • Low profile score on TechBehemoths
  • Newer market entrant vs giants
8
Expert Score
8.8 / 10
501
116
INDUSTRY-SPECIFIC
8
HVAC AI Receptionist
8.8

HVAC AI Receptionist

HVAC AI Receptionist
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HVAC AI Receptionist is a software solution designed specifically for HVAC companies to manage client communication and bookings. Its AI capabilities streamline operations by handling calls, emails, chats, SMS, and bookings 24/7, thus reducing the need for human intervention and ensuring efficient customer service.
HVAC AI Receptionist is a software solution designed specifically for HVAC companies to manage client communication and bookings. Its AI capabilities streamline operations by handling calls, emails, chats, SMS, and bookings 24/7, thus reducing the need for human intervention and ensuring efficient customer service.
INDUSTRY-SPECIFIC

Best for teams that are

  • Solopreneurs and SMBs wanting predictable per-conversation pricing
  • Businesses needing a unified 5-channel assistant (Phone, SMS, Chat)
  • Companies requiring multilingual support for phone handling

Skip if

  • Enterprise teams needing highly complex custom integrations beyond standard CRMs
  • Users wanting to clone their own voice without upgrading to premium plans
  • Businesses with extremely high call volumes preferring per-minute billing

Expert Take

Our analysis shows Botafide distinguishes itself by adopting an 'agency' model rather than a pure SaaS approach. Instead of forcing HVAC owners to configure complex AI logic, Botafide provides white-glove setup to ensure emergency triage and booking workflows function correctly from day one. Research indicates their 'per-conversation' billing model offers better predictability than per-minute competitors, preventing cost spikes from slow-talking callers.

Pros

  • 24/7 HVAC emergency triage
  • White-glove setup included
  • No per-minute billing fees
  • Unified 5-channel support
  • Filters spam calls automatically

Cons

  • No verified G2/Capterra reviews
  • Higher entry price ($247/mo)
  • Overage fees per conversation
  • Relies on Zapier for integrations
  • Starter plan limited to 100 conversations
9
Expert Score
8.7 / 10
660
138
24/7 AVAILABILITY
LEAD GENERATION PRO
9
EnhancedAI HVAC Assistant
8.7

EnhancedAI HVAC Assistant

EnhancedAI HVAC Assistant
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EnhancedAI HVAC Assistant is a powerful AI chatbot solution designed to meet the specific needs of HVAC companies. It helps businesses elevate their customer service game by generating more leads, increasing conversions, and consistently landing new clients. This is achieved by automating and enhancing customer interactions, providing instant support, and capturing lead information 24/7.
EnhancedAI HVAC Assistant is a powerful AI chatbot solution designed to meet the specific needs of HVAC companies. It helps businesses elevate their customer service game by generating more leads, increasing conversions, and consistently landing new clients. This is achieved by automating and enhancing customer interactions, providing instant support, and capturing lead information 24/7.
24/7 AVAILABILITY
LEAD GENERATION PRO

Best for teams that are

  • Individuals or small teams wanting to build custom AI workflows via a no-code editor
  • Users looking for a flexible platform to create specific 'FluxBots'
  • Tech-savvy owners willing to configure their own automation logic

Skip if

  • Large enterprises requiring a fully managed, hands-off service
  • Businesses needing a dedicated, out-of-the-box HVAC phone system
  • Users who want a pre-built solution without any configuration requirements

Expert Take

Our analysis shows that EnhancedAI differentiates itself through a focus on 'Human Vibe' and personality, offering a distinct alternative to robotic-sounding support bots. Research indicates it provides an accessible entry point for smaller contractors at just $29.99/month, significantly undercutting enterprise-grade competitors. While it may lack the deep technical dispatch integrations of vertical-specific software, its 'FluxPrompt' technology allows for flexible, creative automation that can handle general customer inquiries with a natural touch.

Pros

  • Affordable pricing ($29.99/mo)
  • Focus on 'Human Vibe' interactions
  • No robotic tone
  • FluxPrompt allows model chaining
  • Simple setup for general support

Cons

  • Brand confusion with Minecraft mod
  • Lacks deep HVAC dispatch features
  • Low specific HVAC market visibility
  • No documented CRM integrations
  • Generic platform wrapper
10
Expert Score
8.4 / 10
675
168
AUTOMATED SCHEDULING
10
Avoca - AI Workforce Solution
8.4

Avoca - AI Workforce Solution

View Website
Avoca AI is a specialized AI chatbot targeted for HVAC companies. It handles first-contact communication efficiently, allowing your staff to concentrate on more critical tasks. This AI-driven solution is capable of managing customer queries, scheduling appointments, and even guiding clients through troubleshooting procedures.
Avoca AI is a specialized AI chatbot targeted for HVAC companies. It handles first-contact communication efficiently, allowing your staff to concentrate on more critical tasks. This AI-driven solution is capable of managing customer queries, scheduling appointments, and even guiding clients through troubleshooting procedures.
AUTOMATED SCHEDULING

Best for teams that are

  • ServiceTitan users needing deep integration for voice and booking
  • Mid-to-large contractors dealing with high call volumes and overflow
  • Companies wanting a hybrid model with AI coaching for human CSRs

Skip if

  • Small businesses that do not use compatible CRMs like ServiceTitan
  • Companies looking for a simple, text-only chatbot solution
  • Users with very low call volume where a full workforce solution is overkill

Expert Take

Our analysis shows Avoca stands out not just by replacing missed calls with AI, but by augmenting human staff through its unique 'Coach' product. Research indicates the platform's deep 'Gold Tier' integration with ServiceTitan allows for complex workflows like capacity planning and rescheduling that go far beyond simple message taking. While pricing transparency is a documented limitation, the ability to grade 100% of human calls offers a compelling ROI for high-volume service businesses.

Pros

  • 24/7 AI call handling & booking
  • Deep ServiceTitan 'Gold Tier' integration
  • Automated coaching for human CSRs
  • Backed by Y Combinator (W23)
  • Hybrid AI-to-human handoff model

Cons

  • Pricing not publicly available
  • Low third-party review volume
  • Competitors claim robotic voice quality
  • Per-minute billing model (alleged)
  • Primary focus limited to trades

Product Comparison

Product Has Free Plan Has Free Trial Starting Price
1 AI Agent for HVAC
No Contact for trial Contact for pricing
2 ServiceTitan HVAC AI
No No Custom pricing model based on business needs
3 HVAC AI ChatBot
Yes Contact for trial Free usage model
4 CrafterQ AI Chatbot
No Contact for trial Custom pricing available upon request
5 Rybo AI Chatbot
No Contact for trial Custom pricing available upon request
6 Tuleip AI for HVAC Providers
No Contact for trial Enterprise pricing available
7 ChatArm for HVAC
No Contact for trial Custom pricing available upon request
8 HVAC AI Receptionist
No Contact for trial Subscription based pricing model
9 EnhancedAI HVAC Assistant
No Contact for trial Custom pricing available upon request
10 Avoca - AI Workforce Solution
No Contact for trial Custom pricing available upon request
1

AI Agent for HVAC

Has Free Plan
No
Has Free Trial
Contact for trial
Starting Price
Contact for pricing
2

ServiceTitan HVAC AI

Has Free Plan
No
Has Free Trial
No
Starting Price
Custom pricing model based on business needs
3

HVAC AI ChatBot

Has Free Plan
Yes
Has Free Trial
Contact for trial
Starting Price
Free usage model
4

CrafterQ AI Chatbot

Has Free Plan
No
Has Free Trial
Contact for trial
Starting Price
Custom pricing available upon request
5

Rybo AI Chatbot

Has Free Plan
No
Has Free Trial
Contact for trial
Starting Price
Custom pricing available upon request
6

Tuleip AI for HVAC Providers

Has Free Plan
No
Has Free Trial
Contact for trial
Starting Price
Enterprise pricing available
7

ChatArm for HVAC

Has Free Plan
No
Has Free Trial
Contact for trial
Starting Price
Custom pricing available upon request
8

HVAC AI Receptionist

Has Free Plan
No
Has Free Trial
Contact for trial
Starting Price
Subscription based pricing model
9

EnhancedAI HVAC Assistant

Has Free Plan
No
Has Free Trial
Contact for trial
Starting Price
Custom pricing available upon request
10

Avoca - AI Workforce Solution

Has Free Plan
No
Has Free Trial
Contact for trial
Starting Price
Custom pricing available upon request

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How We Rank Products

Our Evaluation Process

The 'How We Choose' section for AI chatbots and virtual assistants for HVAC companies is grounded in a comprehensive evaluation of key factors such as product specifications, features, customer reviews, and ratings. Specific considerations for this category include the chatbot's ability to handle HVAC-related inquiries, integration capabilities with existing systems, and ease of use for HVAC professionals. The research methodology focuses on analyzing available data from product specifications, customer feedback, and comparative research on pricing and value, enabling a well-rounded assessment of each product's strengths and weaknesses. Rankings are determined by synthesizing this information to provide an objective overview of the best options available for HVAC companies.

Overall scores reflect relative ranking within this category, accounting for which limitations materially affect real-world use cases. Small differences in category scores can result in larger ranking separation when those differences affect the most common or highest-impact workflows.

Verification

  • Products evaluated through comprehensive research and analysis of industry standards and user feedback.
  • Rankings based on a thorough analysis of specifications, customer reviews, and expert insights within the HVAC sector.
  • Selection criteria focus on key performance metrics, user satisfaction ratings, and innovative features specific to AI chatbots and virtual assistants for HVAC companies.
How We Evaluate Products

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Score Breakdown

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What This Award Means